Administrative Assistant I

The purpose of this position is to provide administrative and general clerical duties for City Departments.

Essential Functions:

• Must be able to communicate with others in spoken and written English to ensure the safe and efficient operations of the business.
• Tracks and maintains time sheets, mileage sheets, and time off hours for department personnel; submits time and mileage information to human resources and finance; maintains personnel training records and schedules training.
• Receives and processes applications within department; forwards documents; composes correspondence for department leadership as requested.
• Compiles daily, monthly and yearly reports and reports as instructed.
• Processes accounts payable invoices for payment; obtains approval and submits for payment.
• Prepares monthly revenue reports for department including revenue summary, prepaid balance reports, and sales tax reports.
• Logs expenses into budgetary record books and tracks budget balance.
• Provides assistance, guidance and coverage at the front desk or via phone to ensure appropriate customer service.
• Maintains and updates mailing and email distribution lists for department newsletter.
• Uses computer software.
• Performs other work as assigned.

Physical Demands:

• Performs work that involves walking or standing some of the time.
• Involves exerting up to 10 pounds of force on a regular and recurring basis and sustained keyboard operations.

Minimum Education and Experience Requirements:

• Requires High School diploma or GED equivalent, supplemented by specialized courses/training equivalent to completion of one (1) year of college in office administration or closely related field.
• Requires two (2) years of office administration, clerical work, or closely related experience.

Special Certifications and Licenses:

• None