What are the responsibilities and job description for the Police Records Supervisor position at City of Murrieta, CA?
Police Records Supervisor
City of Murrieta, CA
Murrieta, California United States
Posted: Apr 17, 2025
Salary: $72,876.65 - $88,582.02 Annually USD
Full Time
Public Safety
Records Management
Description and Essential Functions
Connected by Amazing Employees
The City of Murrieta is accepting applications for the position of Police Records Supervisor to fill one (1) current vacancy in our Police Department. The eligibility list established may be used to fill upcoming vacancies within this classification for up to one (1) year.
DESCRIPTION
Under general direction, plans, organizes, assigns, supervises, reviews, and participates in the work of staff providing technical and administrative support to Police Department services and programs; compiles and maintains police reports and records; responds to public requests for information; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from assigned supervisory or management personnel. Exercises direct supervision over technical and administrative staff.
CLASS CHARACTERISTICS
This is the full supervisory-level class in the Police Services Technician series that exercises independent judgment on diverse and specialized police records management activities with accountability and ongoing decision-making responsibilities associated with the work. Incumbents are responsible for planning, organizing, supervising, reviewing, and evaluating the work of staff and for providing technical support to management in a variety of areas. Performance of the work requires the use of independence, initiative, and discretion within established guidelines.
ESSENTIAL FUNCTIONS
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Minimum Qualifications
EDUCATION AND EXPERIENCE
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Knowledge, Skills and Abilities / Physical Demands and Environmental Conditions
KNOWLEDGE OF
ABILITY TO
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen and to operate a motor vehicle and visit various City sites; and hearing and speech to communicate in person, before groups, and over the telephone or radio. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate police services equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Supplemental Information
APPLICATION PROCEDURE
A City application form and resume must be submitted online. Applicants can apply online at www.MurrietaCA.gov .
SELECTION PROCESS
Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interviews, performance tests, and writing exercises to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances, which may include a physical, drug screen, and Live Scan background investigation.
SPECIAL EMPLOYMENT REQUIREMENTS
The selected candidate(s) must successfully complete pre-employment clearances, which may include a physical, drug screen, and Live Scan background investigation. Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment.
EQUAL EMPLOYMENT OPPORTUNITY
The City of Murrieta is committed to providing equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, and promotions are administered in a manner designed to ensure that employees and applicants for employment are not subjected to discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age (over 40), marital or veteran status, genetic information, gender identity, gender expression, medical condition, disability, or any other basis that is inconsistent with federal, state or local laws.
THE COMMUNITY
Located just north of San Diego County, the city of Murrieta is home to approximately 116,000 people. Central to all of Southern California, residents of Murrieta live in one of the safest cities in the U.S. With top-ranked schools, 52 parks, and 1,300 acres of trails, it is consistently ranked the top place to live in Southwest Riverside County. Murrieta has a dynamic business environment, an educated population, and a high median income. All of these attributes support the exceptional quality of life residents enjoy and the engaged and connected community that sets Murrieta apart from the rest.
THE DEPARTMENT
The Murrieta Police Department was formed in 1992 and has grown to 114 sworn officers and 71 professional support staff. The Department is proud of its partnership with the community to fight crime and enhance the quality of life for those who live, work and play in Murrieta. The Police Department has its own communications center that provides dispatching services for Murrieta Police and Fire Departments as well as Dispatch to the Menifee Police Department. In addition to patrol and general investigations, the Police Department has sworn assignments to include juvenile investigations and school resource officers; task force positions to include auto theft, major narcotics, gangs, parole/probation compliance, and computer forensics; and assignments in traffic and off-road enforcement, SWAT, and crisis/hostage negotiations. It is the Police Department's mission to provide the highest quality service to the community. The FBI has ranked the City of Murrieta as the third safest city to live in.
MURRIETA SUPERVISORS ASSOCIATION
The following is a summary of the provided benefits to full-time employees in the represented unit. For further information, please refer to the unit's Salary Resolution or Memorandum of Understanding .
Note: The provisions of this summary do not constitute an expressed or implied contract. Any provision contained in this summary may be modified or revoked without notice. The types and levels of employee benefits provided, including City contributions toward benefit costs, are subject to change as a result of periodic contract negotiations between the recognized employee association and the City of Murrieta.
Web Link: Murrieta Supervisors Association (MSA) - MOU - 2017-2018
Closing Date/Time: 4/30/2025 11:59 PM Pacific
Connected by Amazing Employees
The City of Murrieta is accepting applications for the position of Police Records Supervisor to fill one (1) current vacancy in our Police Department. The eligibility list established may be used to fill upcoming vacancies within this classification for up to one (1) year.
DESCRIPTION
Under general direction, plans, organizes, assigns, supervises, reviews, and participates in the work of staff providing technical and administrative support to Police Department services and programs; compiles and maintains police reports and records; responds to public requests for information; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from assigned supervisory or management personnel. Exercises direct supervision over technical and administrative staff.
CLASS CHARACTERISTICS
This is the full supervisory-level class in the Police Services Technician series that exercises independent judgment on diverse and specialized police records management activities with accountability and ongoing decision-making responsibilities associated with the work. Incumbents are responsible for planning, organizing, supervising, reviewing, and evaluating the work of staff and for providing technical support to management in a variety of areas. Performance of the work requires the use of independence, initiative, and discretion within established guidelines.
ESSENTIAL FUNCTIONS
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Plans, organizes, assigns, supervises, reviews and participates in the work of staff providing technical and administrative support to Police Department services and programs; trains staff in work procedures; evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion; reviews and approves payroll for assigned staff
- Monitors activities of the assigned work unit; identifies opportunities for improving service delivery and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements
- Coordinates assigned services and operations with those of other divisions and outside agencies
- Prepares police arrest reports and supporting documentation for submission to the office of the District Attorney in accordance with legal/court requirements
- Serves as point of contact for public and representatives of other agencies requesting police records or related services at a public counter or over the telephone; determines the nature of the contact; provides factual information regarding services, policies, and procedures or directs the caller to the proper individual or agency
- Prepares and processes a variety of reports and records and following established formats, distributes to the proper individual or agency, files reports, and maintains automated or manual logs of departmental actions
- Processes warrants and subpoenas; confirms information provided; distributes to sworn personnel; maintains status and disposition records; notifies appropriate agencies as required
- Responds to requests from department sworn detective staff and conducts research on possible or past criminal activities of persons identified by detectives; provides results of research
- Maintains scheduling for staff with respect to Duce Tecum /court orders and subpoenas; enters data into the system; notifies staff; communicates with law offices and the District Attorney
- Utilizes specialized databases and communication systems to enter, modify, and retrieve data for department operations
- Maintains accurate departmental and law enforcement records and files in all department areas; researches and compiles information from such files
- Compiles, generates and submits reports and statistics on assigned functional area to supervisors and management
- Maintains, orders, and logs supplies needed for the assigned unit
- Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols
- Performs other duties as assigned
Minimum Qualifications
EDUCATION AND EXPERIENCE
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
- High School Diploma or equivalent (GED), AND
- Five (5) years of increasingly responsible technical and administrative experience within a law enforcement records program, And
- Two (2) years of previous experience in a lead or supervisory capacity preferred
- Possession of, or ability to obtain, a valid California Driver’s License
Knowledge, Skills and Abilities / Physical Demands and Environmental Conditions
KNOWLEDGE OF
- Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures
- Principles and practices of leadership
- Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly
- Operations and services of law enforcement agencies
- Standard operating procedures and legal obligations with respect to the release of data and reports to the public and other agencies
- Methods and techniques of conducting background checks
- Operational characteristics of databases and communication systems used in law enforcement
- Court related processes as they relate to the dissemination of records and reports
- Applicable federal, state, and local laws, codes, and procedures relevant to assigned area of responsibility
- Principles and practices of complex record keeping
- Research and reporting methods, techniques
- Methods and techniques of preparing reports and correspondence
- City and mandated safety rules, regulations, and protocols
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff
- The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar
- Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed
ABILITY TO
- Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner
- Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards
- Perform a variety of technical and administrative tasks within assigned law enforcement program area
- Interpret, apply, and explain laws, codes, regulations, and ordinances
- Maintain confidentiality of information obtained in the course of performing duties
- Conduct research on a diverse range of topics for assigned programs
- Perform technical, detailed, and responsible office support work
- Compose business correspondence and documentation
- Prepare clear and concise reports, correspondence, and other written materials
- Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines
- Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks
- Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen and to operate a motor vehicle and visit various City sites; and hearing and speech to communicate in person, before groups, and over the telephone or radio. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate police services equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Supplemental Information
APPLICATION PROCEDURE
A City application form and resume must be submitted online. Applicants can apply online at www.MurrietaCA.gov .
SELECTION PROCESS
Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interviews, performance tests, and writing exercises to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances, which may include a physical, drug screen, and Live Scan background investigation.
SPECIAL EMPLOYMENT REQUIREMENTS
The selected candidate(s) must successfully complete pre-employment clearances, which may include a physical, drug screen, and Live Scan background investigation. Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment.
EQUAL EMPLOYMENT OPPORTUNITY
The City of Murrieta is committed to providing equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, and promotions are administered in a manner designed to ensure that employees and applicants for employment are not subjected to discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age (over 40), marital or veteran status, genetic information, gender identity, gender expression, medical condition, disability, or any other basis that is inconsistent with federal, state or local laws.
THE COMMUNITY
Located just north of San Diego County, the city of Murrieta is home to approximately 116,000 people. Central to all of Southern California, residents of Murrieta live in one of the safest cities in the U.S. With top-ranked schools, 52 parks, and 1,300 acres of trails, it is consistently ranked the top place to live in Southwest Riverside County. Murrieta has a dynamic business environment, an educated population, and a high median income. All of these attributes support the exceptional quality of life residents enjoy and the engaged and connected community that sets Murrieta apart from the rest.
THE DEPARTMENT
The Murrieta Police Department was formed in 1992 and has grown to 114 sworn officers and 71 professional support staff. The Department is proud of its partnership with the community to fight crime and enhance the quality of life for those who live, work and play in Murrieta. The Police Department has its own communications center that provides dispatching services for Murrieta Police and Fire Departments as well as Dispatch to the Menifee Police Department. In addition to patrol and general investigations, the Police Department has sworn assignments to include juvenile investigations and school resource officers; task force positions to include auto theft, major narcotics, gangs, parole/probation compliance, and computer forensics; and assignments in traffic and off-road enforcement, SWAT, and crisis/hostage negotiations. It is the Police Department's mission to provide the highest quality service to the community. The FBI has ranked the City of Murrieta as the third safest city to live in.
MURRIETA SUPERVISORS ASSOCIATION
The following is a summary of the provided benefits to full-time employees in the represented unit. For further information, please refer to the unit's Salary Resolution or Memorandum of Understanding .
- RETIREMENT : The City participates in the California Public Employees' Retirement System (CalPERS).
- Tier 1 (Classic Members hired prior to 12/30/2012)
- Formula: 2.7% at 55
- Member Contribution: 8.0% of compensation
- Final Compensation: Highest twelve (12) consecutive month period
- Tier 2 (Classic Members hired on or after 12/30/2012)
- Formula: 2.0% at 60
- Member Contribution: 7.0% of compensation
- Final Compensation: Highest thirty-six (36) consecutive month period
- Tier 3 (New Members)
- Formula: 2.0% at 62
- Member Contribution: 50% of normal cost (currently 8.0% of compensation)
- Final Compensation: Highest thirty-six (36) consecutive month period
- Tier 1 (Classic Members hired prior to 12/30/2012)
- MEDICAL INSURANCE : The City contributes up to $1,891.28 per month toward medical insurance for employees and their eligible dependents.
- RETIREE MEDICAL INSURANCE : Please refer to the unit's Memorandum of Understanding for details.
- DENTAL INSURANCE : The City pays 100% of the premium for the employee and their eligible dependents.
- VISION INSURANCE : The City pays 100% of the premium for the employee and their eligible dependents.
- LIFE INSURANCE : The City pays for 100% of the premium for a life insurance policy equal to one time an employee's base salary, up to a maximum of $150,000. Additional life insurance is available.
- SHORT-TERM DISABILITY INSURANCE: The City pays 100% of the premium for the employee.
- LONG-TERM DISABILITY INSURANCE : The City pays 100% of the premium for the employee.
- DEFERRED COMPENSATION : Employees are eligible to participate in a deferred compensation plan through Nationwide Retirement Solutions. The City contributes a matching amount to the employee's account on a dollar-for-dollar basis, not to exceed $2,200 per year.
- SPANISH LANGUAGE PAY : 2.5% of base pay for eligible members of the association who are fluent in Spanish. Eligibility is based on business necessity.
Note: The provisions of this summary do not constitute an expressed or implied contract. Any provision contained in this summary may be modified or revoked without notice. The types and levels of employee benefits provided, including City contributions toward benefit costs, are subject to change as a result of periodic contract negotiations between the recognized employee association and the City of Murrieta.
Web Link: Murrieta Supervisors Association (MSA) - MOU - 2017-2018
Closing Date/Time: 4/30/2025 11:59 PM Pacific
City of Murrieta
(951) 461-6087
The City of Murrieta, located in southwest Riverside County, was incorporated under the general laws of the State of California on July 1, 1991 and currently supports a population of approximately 114,000 residents. While offering affordable housing and high quality schools, the City represents a blend of dynamic growth amid the traditional values of a historic rural community dating back to the 1890's. Every resident and employee of the City has the opportunity to be an integral part in shaping the Murrieta of today, and, more important, the Murrieta of tomorrow.
Salary : $72,877 - $88,582
