Police Booking Clerk

Job Announcement

Job Description

CITY OF MYRTLE BEACH, SOUTH CAROLINA CLASSIFICATION DESCRIPTION

The purpose of this classification is to provide clerical support to the Police department by preparing, generating, and/or editing police reports, processing department forms and documents, entering data into program databases, and assisting the general public, law enforcement officials, and other interested parties with police records-related questions.

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Receives, reviews, prepares and/or processes department documents such as police incident and criminal investigation reports, accident reports, citations, warrants, impound records, etc.; verifies, completes and/or codes required information; enters information into department databases; updates database information; creates new spreadsheets/files; and purges old data as appropriate; makes copies and distributes as appropriate; maintains copies in department manual files; enters, maintains, and files all ordinance citations and warnings.

Performs general customer service functions; answers telephones; greets/assists customers and visitors; communicates with the general public, attorneys, court personnel, and City and local officials; provides assistance, requested documents and information regarding department services and procedures; refers callers to other staff members as appropriate; and takes messages.

Conducts background checks; enters and obtains information regarding tags, driver’s licenses, warrants and stolen property; manages problems in searching and recovering lost, missing, and/or any other particular report or file; obtains and/or retrieves information for police officers and other staff as requested.

Processes requests for records and reports; receives requests from courts, law enforcement personnel or agencies, victims and the general public; retrieves police/incident reports; determines confidentiality of requested document/report; verifies identities and assures authority of individuals to receive confidential information; establishes quantity of information requester is authorized to receive; forwards and/or mails accordingly; ensures reports are sent in a timely manner; clears and submits monthly arrest and incident report audits to SLED.

Prepares folders; maintains files of department correspondence, program records, legal documents, etc.; photocopies documents and distributes and/or files; and requests information from other departments as necessary to complete department records/files; conducts records maintenance activities in compliance with guidelines governing record retention.

Reviews computer data for outstanding warrants and writs on individuals requesting reports; releases or withholds information based on departmental guidelines.

Updates and maintains various lists and logs of documents including background checks, issued ticket books, inmate meal plan, payment receipts, inmate statistics, ticket number, and receipt of numerous other reports; maintains and updates the “reminder” list of open shells and missing arrest report narratives, notifying supervisors on a weekly basis; enters juvenile summonses into the citation and arrest modules, and logs all other corresponding paperwork so that juvenile records are correctly maintained per DJJ guidelines.

Performs other tasks such as issuing ticket books to police officers, reviewing invoices, making copies, sorting, collating, distributing, and/or shredding various reports and documents.

Ensures all activities are in compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; ensures adherence to established safety procedures; monitors work environment and use of safety equipment to ensure safety of employees and other individuals; initiates any actions necessary to correct deviations or violations; obtains officer stats for supervisors for evaluation purposes.

Prepares, processes, routes, and/or files a variety of forms, reports, requests, records, logs, and other documentation; prepares and maintains files and administrative records; processes and files daily booking reports; obtains court notes for officers when requested; manually enters all hand-written tickets and corresponding arrest reports with narratives into the citation module for accurate stats; scans and attaches NCIC paperwork and statements associated with incident reports; scans tow sheets and vehicle logs as they are submitted to Records

Communicates with supervisor, employees, other departments, City officials, Judges, lawyers, defendants, bonding agencies, law enforcement personnel, court personnel, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems; reviews p2c with general public, indicating how to obtain an accident report via the DMV application as well as how to pull stats.

Submits various forms; submits monthly meals reports for J. Reuben Long Detention Center for monetary compensation; submits monthly “Other Agency” meals reports to the City of Myrtle Beach finance office; submits “public contact/warning” stats to the South Carolina Department of Public Safety; submits monthly meter readings to Harold Office Supply for all copiers within Support Services; reviews and submits the yearly ticket audit to the Department of Public Safety.

Maintains confidentiality of departmental documentation and issues; expunges records from both RMS and JMS in compliance with the law.

Maintains a comprehensive, current knowledge and awareness of applicable laws, regulations, policies and procedures; maintains an awareness of new equipment, procedures, trends and advances in the profession; reads professional literature; maintains professional affiliations; participates in continuing education activities; attends shift meetings, workshops and seminars as appropriate; maintains fluent knowledge of SCIBRS for training of new officers in guidelines when writing reports and for assisting officers in clearing reports as they encounter problems throughout shifts.

Operates a personal computer, general office or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.

Mobile Name candidates continuously throughout the shift so that approved reports can come over to the p2c website; maintains and updates the master names module for all names already brought over to RMS, merging names when needed.

Receives/processes incoming inmates; explains jail rules, regulations, and procedures; conducts property inventory and secures personal property; prepares in-processing documentation; obtains NCIC background reports; conducts book-in interviews; answers questions from prisoners.

Teaches in-service classes to detention and police officers when Records guidelines need remediation.

Assists with call-taking in Dispatch and with switchboard for Reception.

Maintains and organizes the Support Services supply room when needed.

Accompanies various venders throughout the building to maintain security.

Performs other related duties as required, requested and assigned.

Minimum Qualifications

High school diploma or GED; two (2) years of experience in clerical, general office, or data entry. Complete and maintain NCIC certification. May be required to obtain/maintain Notary Public designation.

Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

Sensory Requirements: Some tasks require the ability to perceive and discriminate visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

Supplemental Information

The City of Myrtle Beach, South Carolina is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.