What are the responsibilities and job description for the Administrative Assistant position at City of Naperville, IL?
The City of Naperville’s Human Resources department is looking for an energetic and motivated administrative professional to provide a variety of administrative and clerical tasks supporting the Human Resources team.
The anticipated hiring range for this position is $19.43 - $24.54 per hour, commensurate with experience. The Pay Grade for this position is N05. For additional information, please click here.
- Greets and assists visitors and answers main department phone line. Assists with inquiries and concerns in a courteous and timely manner and provides information regarding routine policies and procedures.
- Administers department purchasing and accounts payable procedures through the City’s ERP system; supports the reconciliation of department p-cards.
- Provides administrative and back-up support, as needed, for the department.
- Issues and maintains inventory of Municipal Center parking placards.
- Responds to unemployment claims through the Department of Employment Security for several city organizations. Reviews claims for accuracy.
- Maintains and processes highly confidential employment paperwork. Accurately scans, indexes and audits confidential employee documents in the employee personnel files. Responds to requests to review personnel records.
- Coordinates and maintains archiving and destruction of HR documents and files in accordance with state and federal regulations.
- Schedules events and activities for department head and staff, including travel accommodations, training, seminars, and lunches.
- Orders and purchases office supplies, forms, and other necessary equipment; monitors and maintains inventory.
- Performs other related duties as assigned.
Required Education and Experience
- High school diploma or equivalent
- Minimum three years of experience providing administrative support
- Valid IL driver’s license
- Proficient with MSOffice
- Excellent communication skills
- Ability to work independently with minimal supervision
- Ability to handle highly confidential information in a responsible manner
- Reliable attendance, punctuality, and availability
Preferred Credentials and Experience
- Associate’s degree in business, or related field
The City of Naperville, Illinois is a dynamic community of 150,000 residents, conveniently located 28 miles west of Chicago. Various publications have named Naperville as one of the best cities in the United States in which to live. The City has gained national recognition for our family-friendly environment, excellent schools and library system, low crime rate, and vibrant downtown area. It’s also a great place to work! Our municipal government employs over 900 dedicated individuals in a wide range of job categories and provides a collaborative working environment, a forward-looking leadership team, and a competitive benefits package.
Click here to learn more about the benefits offered by the City of Naperville.
Applications should be completed thoroughly, and resumes will not be accepted in lieu of an application but should be attached to the application. Include all requested education, experience, attachments, and other information when applying. Incomplete applications are subject to rejection. Notifications to applicants will be sent electronically to the email address provided in the application.
THE CITY OF NAPERVILLE IS AN E. O. E.
CLICK HERE for the City of Naperville’s EEOP Utilization Report
The City of Naperville complies with the Americans with Disabilities Act (ADA). Individuals needing accommodations in the recruitment process should notify Human Resources in advance at (630) 305-7066.
Salary : $19 - $25
