Senior Accountant

Salary : $67,946.00 - $105,317.00 Annually

Location : Naples, FL

Job Type : Full Time

Job Number : 202500577

Department : Finance - Accounting

Opening Date : 02 / 12 / 2025

Closing Date : 3 / 5 / 2025 5 : 00 PM Eastern

FLSA : Non-Exempt

Bargaining Unit : N

PURPOSE OF CLASSIFICATION :

The purpose of this classification is to perform complex professional accounting work for the Finance department of the City. Areas of responsibility include, but are not necessarily limited to, fixed assets, cash receipts, general ledger, investments, treasury, payroll budget, accounts receivable, accounts payable, and purchasing accounting. Employees in this classification are responsible for the preparation, review, correction, recording, processing, balancing and / or distribution of City accounts and financial operations data. This position is differentiated from that of an Accountant by a greater level of experience and responsibility.

EMERGENCY RESPONSE STATEMENT

Every City employee has emergency response responsibilities, though not every position will require routine assignments during an emergency event. All employees may be subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the employee's official job description. Assignments in support of emergency operations may be extensive in nature, with little advance notice, and may require employees to relocate to emergency sites with physically and operationally challenging conditions.

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Performs professional accounting duties in one or more assigned areas, such City accounts, fixed assets, FEMA, special assessments, meter operations, budget, investments and pension benefits, including the preparation of financial reports.
• Enters a variety of financial data into computer records as applicable to assigned department; such as payroll, purchasing, receivables, payables, pensions, budget, and fixed assets; verifies accuracy and completeness in all data recorded, including account numbers, assessment liens and billing, accounts charges and credits, ticket and meter revenues, account balancing, regulatory reporting; makes corrections / adjustments to assigned accounting operations where indicated.
• Prepares various State and Federal program reports per regulations governing municipal financial activities, i.e., annual financial, payroll, cash transactions.
• Records City fixed assets, to include deleting and / or transferring such as appropriate; wires transfer funds.
• Generates and distributes collection and special assessment letters, and various other correspondences related to functions under charge; refers unpaid parking tickets to collection agencies.
• Reviews, analyzes, and / or monitors a variety of accounting and / or finance operations records, i.e., accounts receivable, monthly revenues, vending revenues, meter repair and maintenance; ensures correct posting, reconciling, calculating, and billing.
• Responds to telephone inquiries and customer service requests concerning accounting and financial operations under charge; provides resolution, information and direction accordingly.
• Maintains records and files for assigned accounting and financial operations, such as liens and releases, vending revenue and billing reports, general ledger reports, account activity, and daily receipts
• Processes a variety of wire transfers; verifies and sends health care fund wire; additionally sends Collier County utility payment, positive pay, payroll direct deposits, IRS payroll taxes, and postage machine money.
• Oversight of accounts receivable including reconciling journals to ledger.
• Processes payroll, when applicable to assigned department.
• Reviews and analyzes financial accounts, transactions, records, deposits, and related accounting processes for completeness and accuracy : verifies all deposits and withdrawals on statement are correct; reconciles all entries on General ledger to bank; and researches any discrepancies and makes corrections as needed
• Reviews, analyzes, and approves various financial activities, i.e., billing invoices, payroll journals, field purchase orders, vehicle maintenance reports, attendance records, insurance claims.
• Provides advice and assistance to other departments on accounting policies and procedures.
• Constructs updates and maintains policy and procedures manuals.
• Prepares annual and monthly financial reports and statements detailing the City's financial activities and position may be required to present financial information to boards, committees and City Council.
• Provides approval for City expenditures, including assigned purchase requisitions
• Prepares and approves journal entries, and manual accounts payable and payroll checks; posts and reconciles subsidiary ledgers to the general ledger.
• Prepares year-end closing entries; interacts with independent auditors.
• Manages bank accounts including bank reconciliations, banking relationships and investments.
• Functions as cashier when applicable to assigned department : downloads lockbox from bank; processes items without coupons or account numbers; performs research and enters correct account numbers; maintains spreadsheet for the utility billings; maintains spreadsheets for ad valorem taxes, propane and natural gas payments to ensure accuracy and receipt of payment; checks all estoppel requests for unpaid assessments; verifies money collected from parking meters and prepares deposits; reconciles daily cash balances for register; and develops various spreadsheets for routine and special cash reporting purposes.
• May be assigned to process employee retirements and refunds; discusses retirement and refund options with employees; presents retirement applications to pension board for approval; prepares bi-weekly payroll data for the actuary to calculate police and fire pension benefits; prepares the State of Florida Division of Retirement Annual Reports for the Police and Fire; updates employees' salaries, contributions, retirees' benefits and financial reports.
• Generates various records and reports related to department functions; distributes such to appropriate departments / persons for review.
• Assists other unit personnel in supporting the efficient function of a work unit, as needed.
• Performs follow up as required for completion of tasks, i.e., contacting vendors for invoicing, gathering data for payroll processing, contacting delinquent accounts.

PERFORMANCE APTITUDES

MINIMUM QUALIFICATIONS

OTHER REQUIREMENTS :

The City of Naples is a Tobacco-Free Workplace. Applicants for the City of Naples must not have been a user of tobacco products for at least six (6) months immediately preceding an application for employment; and, if hired, must maintain non-use of tobacco products for the duration of employment with the City of Naples. Tobacco is defined as any lighted or unlighted cigarette, cigar, pipe, nicotine dispensing device, other types of smoking product, smokeless tobacco including dip, chew or snuff.

ADA COMPLIANCE :

Physical Ability : Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and / or pulling of objects and materials of light weight (5-10 pounds). Tasks involve extended periods of time at a keyboard or work station.

Sensory Requirements : Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Most tasks require the ability to communicate orally.

Environmental Factors : Essential functions are regularly performed without exposure to adverse environmental conditions.

The City of Naples, Florida is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Naples, Florida will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

The City of Naples offers a competitive benefits package to it's employees. Please refer to the employee benefits link on the Human Resources web page, linked below, to learn more about our benefits package :

Please describe the types of software you have previously used to complete accounting functions.

Please describe your experience processing payroll.

The City of Naples is a Tobacco-Free Workplace. Applicants for the City of Naples must not have been a user of tobacco products for at least six (6) months immediately preceding an application for employment; and, if hired, must maintain non-use of tobacco products for the duration of employment with the City of Naples. Tobacco is defined as any lighted or unlighted cigarette, cigar, pipe, nicotine dispensing device, other types of smoking product, smokeless tobacco including dip, chew or snuff in any form.

Required Question

Salary : $67,946 - $105,317