Economic Project Coordinator and Policy Analyst

The Economic Project Coordinator will provide direct support to the Redevelopment & Economic Development Director in executing and overseeing various City projects. This position is responsible for coordinating project logistics, maintaining timelines, and facilitating communication between stakeholders to ensure the successful completion of economic development initiatives. The Economic Project Coordinator does not have decision-making authority but serves as an essential liaison to support project execution.

SPECIFIC DUTIES AND RESPONSIBILITIES

"*" denotes an essential function of the job

1. Assist in the coordination of City economic development projects by tracking progress, deadlines, and deliverables.
2. Maintain project schedules, ensuring all tasks are completed in accordance with established timelines.
3. Serve as a liaison between the Redevelopment & Economic Development Director, contractors, vendors, and community stakeholders.
4. Prepare reports, presentations, and documentation for project meetings and updates.
5. Attend project-related meetings, record minutes, and track action items for follow-up.
6. Assist in managing contracts, invoices, and procurement processes for project-related expenses.
7. Coordinate site visits, inspections, and logistics to support project execution.
8. Research and compile data on economic trends, grant opportunities, and best practices for City development initiatives.
9. Support public engagement efforts by helping organize community meetings, preparing outreach materials, and responding to inquiries.
10. Ensure compliance with City policies, state regulations, and funding requirements.
11. Perform additional administrative tasks as needed to support project coordination and execution.
12. Perform other duties as assigned.

STANDARDS OF PERFORMANCE

1. Demonstrate informative and professional assistance when working with clients, co-workers, and the public.
2. Act independently and originate new procedures and new approaches to problems.
3. Ability to work with the public and to always remain professional and ensure excellent customer service is always provided.
4. Ability to handle calls while always maintaining proper phone etiquette and a high level of professionalism.
5. Willingness to take on additional tasks as assigned.
6. Display excellent verbal and written communication skills.
7. Maintain initiative to preserve the flow of work.
8. Work under stress and with commitment to deadlines.
9. Sustain interpersonal relationships which encourage openness, candor, and trust, both internally and with the public.
10. Complete projects and/or reports in an accurate and timely manner.
11. Maintain City information in a confidential manner.
12. Must be good at analyzing and solving problems, making negotiations, and confronting tricky situations.
13. Must be well-versed in all relevant housing laws.
14. Must ensure that while discharging their duties, their activities are in accordance with the Director and the Mayor's Office.

MENTAL AND PHYSICAL REQUIREMENTS

1. Ability to work as a team member.
2. Display professional appearance, warm demeanor, and positive attitude.
3. Be a motivated self-starter.
4. Work independently and to be accurate, efficient, and organized.
5. Manage multiple tasks simultaneously.
6. Work under pressure with time constraints in a changing environment.
7. Stand, walk, sit, reach with hands and arms, climb, balance, stoop, kneel, crouch or crawl occasionally.
8. Lift and/or move up to 25 pounds occasionally.
9. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.

WORKING ENVIRONMENT AND CONDITIONS

1. This position requires working in both in the office and in the field where frequent exposure to various weather conditions and physical hazards associated with construction sites and other inspection areas are to be expected.
2. This position requires a flexible work schedule; night and/or weekends may be required.

EDUCATION, EXPERIENCE AND TRAINING

1. Bachelor Degree in public administration, urban planning or related field.
2. Strong technical writing skills.
3. Previous project coordinator experience, preferred.
4. Ability to effectively communicate both orally and in written form.
5. A pleasant, friendly, and outgoing demeanor.
6. Experience in Microsoft Office products, specifically Word, Excel, and Outlook required.
7. Knowledge of applicable state and local codes, preferred.
8. Experience with Grant writing and administration
9. Strong organizational and time management skills
10. Professional communication skills

EQUIPMENT AND TOOLS

1. Computer and peripherals.
2. Economic development software and equipment.