Human Resources/Payroll Coordinator

Summary of Job

The City of New London, WI, is hiring for this vital and exciting role that interacts with every department within City operations.
Purpose of Position: Coordinate the administration of the Human Resources/Payroll Office, including all City policies, procedures and programs. Work includes but is not limited to benefits administration, all aspects of the recruiting and hiring process, serving on employee committees, policy development and training, employment law compliance, and work safety/occupational health compliance. Process biweekly, monthly and quarterly payroll reconciliation and related reports, and print and disburse payments.

Hours are worked at the Municipal Building Monday-Thursday 7:30am-4:30pm, and Fridays from 7:30am-11:30am.

**Consideration may be given to candidates who do not possess all of the minimum qualifications, but salary will be adjusted accordingly.

Essential Duties & Responsibilities

Human Resources:

• Coordinate and assist departments in all aspects of the hiring process: job analysis, job descriptions, recruitment/selection, process applications, set up and attend interviews, maintain records, coordinate and perform background checks, complete all job postings and announcements to comply with labor agreements and employment laws, and plan and conduct new employee orientations
• Benefit administration, coordinate, and participate in city-wide programs such as wellness, safety and loss control
• Consultant to supervisors regarding appropriate corrective actions as it relates to HR and safety policies and procedures
• Process and maintain employee personnel, medical, and training files
• Ensure compliance to regulatory concerns and reporting for Federal/State employment laws (FMLA/FLSA/etc.)
• Develop, implement, and revise HR and Safety policies
• Facilitate compliance of work safety programs, occupational health programs and keep employee training attendance records
• Keep up-to-date on laws and regulations affecting HR issues, attend meetings/training sessions and research issues and regulations
• Remain in constant communication with liability insurance carrier (CVMIC) for employment liability issues and safety practices
• Record and compile statistical reports concerning personnel-related and hiring data
• Update and maintain the City’s Driver’s License qualification program (PARS)
• Process Worker’s Compensation claims, submit required reports and prepare annual audit
• Prepare and maintain DSPS employee injury/illness logs and submit annual reports

• Process biweekly, monthly and quarterly payrolls and related reports
• Process and submit required, time-sensitive State and Federal withholdings, retirement, annual audit reports, and unemployment reports
• Process and maintain employee payroll records
• Assist in administration of Health/COBRA/Life insurance contracts, including enrollment and change forms, premium notices, and HSA payments
• Provide support to personnel regarding Health/Life insurance/misc. benefits
• Process Unemployment claims and submit invoices for payment

• Answer phone calls, front window reception, cashier, and communicate with the public and employees
• Fleet insurance records manager
• Assist in processing non-payroll A/R & A/P and invoices, reconcile monthly bills and statements with receipts
• Assist Clerk with processing license paperwork, election administration (voter registration, absentee voting, etc.) and tax collection
• Other duties, as assigned

Qualifications, Job Knowledge, Skills & Abilities

• Considerable knowledge of all HR and Payroll administration functions.
• Knowledge of laws impacting HR functions, and familiarity with general EEO processes.
• Ability to exercise a high level of confidentiality and show initiative, attention to detail, independent judgment, and discretion in handling assignments.
• Excellent communication, organizational, and math skills.
• Skill in interpreting text, contracts, rule and regulations.
• Skill in working with Word, Excel and other Microsoft office software.
• Skill in the use of office machinery: fax, multi-line phone system, copier, shredder, calculator, etc.
• Ability to multi-task many projects and issues at one time.
• Ability to work under pressure and complete assignments within a given time.
• Ability to effectively deal with the general public and handle complaints and questions.
• Ability to work in a busy environment filled with distractions, conversations, ringing phones, machine noise, and many interruptions.
• Ability to sit for long periods of time, doing data entry or data analysis.
• Ability to travel for training and meetings.
• Ability to gather data and to prepare reports and other information.
• Ability to maintain effective working relationships with fellow employees and deal courteously and tactfully.

Education, Experience, Licenses, Additional Info

• Preferred Associate’s Degree in Human Resources or a minimum of two years of vocational/technical training in Human Resources

• Notary Public or the ability to obtain within 3 months of employment
• Valid driver’s license

Health, Dental & Vision Insurance

Term Life Insurance (City sponsored and employee sponsored)

Retirement: Employees are required to participate in the Wisconsin Retirement System where the City contributes to half of the contribution.

Holidays: 10 paid holidays

Paid Vacation

Paid Sick Leave

Deferred Compensation: Offered on a voluntary basis where employee makes a tax deferred contribution.

Free membership to the New London Aquatic & Fitness Center for employee, spouse and minor children.

Partial tuition reimbursement for approved employment-related education.