Assistant Director - Management and Operations

TASK FORCE : Management & Operations

JOB TITLE : One (1) Assistant Director of Management and Operations

CONTROL CODE : MOT2401

Summary :

The Mayors Office of Management and Budget (OMB) is the City governments chief financial agency. OMBs staff of analysts and experts assembles and oversees the mayors expense and capital budgets which fund the services and activities of approximately 90 City agencies and entities.

OMBs Management and Operations Task Force works to enhance the efficiency and effectiveness of the Citys operations programs and systems. This groups core function involves proactively assessing agency operations identifying priority issues and bottlenecks and employing datadriven approaches to develop and implement practical solutions. Through collaboration and innovations the Management and Operations unit at OMB plays a pivotal role in fostering a more streamlined and responsive city government.

Job Description :

The Assistant Director of Management and Operations will provide leadership strategic direction and oversight in managing the overall operations of an organization. Working closely with the Deputy Director for Management they will ensure efficient and effective functioning across various OMB and city agencies.

Operational Leadership : Assisting the Deputy Director in developing and implementing operational strategies polices and goals that align with the Directors management mission objectives. Providing guidance and support to department heads and teams to ensure smooth operations.

Resource Management : Collaborating with department heads to allocate and optimize resources such as personnel and infrastructure. Monitoring resources utilization identifying areas for improvements and implementing costeffective measures.

Process Improvement : Identify opportunities to enhance operational efficiency effectiveness and quality across departments. Initiating and leading process improvement initiatives applying methodologies such as Lean or Six Sigma to streamline workflows and eliminate waste.

Performance Monitoring : Establishing performance metrics and key performance indicators (KPIs) to assess departmental and organizational performance. Monitoring progress analyzing data and identifying areas of improvement. Providing regular reports to senior management.

CrossDepartmental Collaboration : Promoting collaboration and coordination among different departments and teams to ensure seamless operations. Facilitating effective communication problemsolving and decisionmaking across departments.

Policy Development and Compliance : Assisting in the development and implementation of policies procedures and guidelines to ensure compliance with legal regulatory and organizational requirements. Monitoring adherence to policies and driving a culture of compliance.

Risk Management : Identifying operational risks and implementing risk management strategies. Assessing potential risks developing contingency plans and ensuring appropriate controls and safeguards are in place.

Stakeholder Engagement : Engaging with internal and external stakeholders including senior management department heads staff and external partners. Building and maintaining relationships addressing concerns and ensuring effective communication channels.

Project Management : Overseeing and coordinating various projects and initiatives related to operational improvements system implementations or organizational changes. Monitoring project process managing timelines and ensuring successful project delivery.

Leadership and Team Development : Providing leadership guidance and mentorship to department heads and staff. Promoting a positive work culture fostering professional development and cultivating highperforming teams.

Qualifications :

Proven experience in management and operations (including but not limited to strategic planning process improvement and datadriven operations analysis) preferably in a government or publicsector setting.

Experience with change management procurement and technology management.

Demonstrated ability to drive and manage efficiency improvements and achieve successful outcomes.

Strong project oversight skills with the ability to coordinate multiple projects simultaneously.

Excellent communication and collaboration abilities to work effectively with agency project managers and stakeholders.

Skilled in risk management and contingency planning to navigate project challenges proactively.

Proficiency in creating status reports and dashboards using relevant project management tools.

Experience in managing interdependencies between projects and agencies fostering cooperation and alignment.

A forwardthinking mindset with a focus on developing longterm costeffective objectives.

Studies have shown that women people of color and other underrepresented groups are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are interested in finding the best candidate for the job and will consider any equivalent combination of knowledge skills education and experience to meet qualifications. If you are interested in applying we encourage you to think broadly about your background and skill set for the role.

Requirements :

Assistant Director ($161841) : Bachelors degree and a minimum of six years of fulltime experience in budgetary planning / management financial analysis cash flow analysis and financial publications or an awarded Masters degree in Public Administration Economics Finance Business or related field and a minimum of four years of relevant experience in budgetary planning / management financial analysis cash flow analysis and financial publications. Applicants must also possess at least three years of supervisory experience.

BUDGET ANALYST (OMB)MANAGERIA 0608A

Qualifications :

1. A baccalaureate degree from an accredited college.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work : Employment Type :

Fulltime

Key Skills

Employee Relations,Employee Evaluation,Management Experience,Profit & Loss,Conflict Management,Operations Management,Project Management,Budgeting,Leadership Experience,Supervising Experience,Leadership management,Financial Planning

Vacancy : 1

Salary : $161,841