Contract Manager

Agency Description
The Department of Small Business Services (SBS) helps unlock economic potential and create economic security for all New Yorkers by connecting New Yorkers to good jobs creating stronger businesses and building a fairer economy in neighborhoods across the five boroughs.

Division Description
New York City is a leader in building and supporting neighborhood commercial districts that thrive and innovate. SBSs Neighborhood Development Division (NDD) assists in the creation and support of communitybased development organizations (CBDOs) that advance the growth of commercial districts across the five boroughs. We work with CBDOs to build vibrant neighborhoods where New Yorkers can shop work and live by :
Working with community partners to identify commercial district needs and plan targeted customized solutions
Offering training tools and oneonone assistance to build the capacity of local communitybased organizations
Administering grant programs to revitalize strengthen and support commercial districts
Supporting and overseeing the largest network of Business Improvement Districts (BIDs) in the country

Job Description :
SBS Neighborhood Development seeks a Contract Manager to support the Program Finance and Operations team in the administration and operations of the Neighborhood Development Divisions (NDD) Avenue NYC Commercial Revitalization portfolio of grants contracts and procurements.

The Contract Manager will report to the Senior Contract Manager and / or the Director of Program Finance and Operations. The Contract Manager under supervision but with some latitude for independent judgement will collaborate closely with NDDs other three programmatic teams as part of a crossfunctional team to streamline inplace systems and processes liaise with external partners and government officials as needed and ensure compliance with all federal state and local laws rules and agency policies governing the source of funding. As part of overseeing a grant portfolio the Contract Manager under supervision will work directly with select nonprofit economic development organizations located in lowtomoderate income neighborhoods across New York to ensure they are effectively serving their commercial districts. The ideal Contract Manager will have an interest in economic development urban planning program management nonprofit management capacity building government affairs grant administration or a related field.

Primary Job Functions :
Contract Manager responsibilities include but are not limited to :
Support NDDs team of Program Managers and Project Managers by managing contract administration for commercial revitalization and organizational development grantees
a. Budgeting and scope refinement;
b. Contract registration and compliance;
c. Payment request and invoice processing including use of HHS Accelerator Financials;
d. Ensuring consistent communications with grantees regarding contracting processes document templates and required trainings;
Under supervision liaise with SBS Fiscal Management and Audit (FMA) division and SBS Legal team to ensure an efficient contract registration process for grant recipients and clear communication of processes across teams;
Under supervision provide partner organizations and select grantees guidance on commercial revitalization project planning implementation and best practices;
Support the Program Finance and Operations team in tracking and reporting of grantee performance evaluations across all grant programs;
Serve as a responsive vocal and insightful representative of SBS on several BIDs Board of Directors as well as at other external facing meetings and public events.

Preferred Skills :

Strong organizational and project management skills
Strong work ethic attention to detail and a desire to improve the effectiveness and quality of services delivered to
communities in the City of New York
Experience planning implementing and managing projects involving diverse stakeholders
Experience writing reports evaluating program impact;
Outstanding analytic problemsolving and creative thinking abilities
Outstanding communication presentation and partnership management skills
Ability to learn quickly manage multiple obligations proactively problemsolve and provide timely and clear updates to supervisors
Ability to complete tasks in a timely fashion with limited supervision
Experience reviewing budgets scopes of work and invoices / financial statements
Excellent MS Word MS Excel MS PowerPoint MS OneNote and MS Outlook skills; familiarity with Adobe Acrobat preferred
Knowledge and / or interest in New York City State and Federal government agencies and procurement
Experience with HHS Accelerator a plus
Familiarity with Smartsheet a plus
Established interest in communitybased development organizations economic development nonprofits and neighborhood development issues
Familiarity with New York City commercial districts and neighborhoods and / or working with local small business issues
A baccalaureate degree from an accredited college

How to Apply :

To apply please email your resume and cover letter using the following subject line : Contract Manager NDD Program Finance & Operations to : or apply though and search 638315

NYC residency is required within 90 days of appointment

If you do not have access to email mail your cover letter & resume to :
NYC Department of Small Business Services
Human Resources Unit
1 Liberty Plaza 11th Floor
New York New York 10006

The Department of Small Business Services (SBS) is an equal opportunity employer committed to recruiting and retaining a diverse and culturally responsive workforce. SBS has a zerotolerance policy for any form of sexual harassment in the workplace treats all incidents seriously and promptly investigates all allegations of sexual harassment.

All applicants will be considered without regard to actual or perceived race color national origin religion sexual orientation marital or parental status disability sex gender identity or expression age prior record of arrest; or any other basis prohibited by law. These protections extend to all management practices and decisions including recruitment and hiring practices appraisal systems promotions training and career development programs. SBS will continue to provide reasonable accommodations to employees and applicants with disabilities and for religious observances and practices.

NOTE : This position is open to qualified persons with a disability who are eligible for the 55a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55a.
We appreciate the interest and thank all applicants who apply but only those candidates under consideration will be contacted.< / p>

Qualifications : < / b> < / p>

1. A baccalaureate degree from an accredited college or university accredited by regional national professional or specialized agencies recognized as accrediting bodies by the U. S. Secretary of Education and by the Council of Higher Education Accreditation (CHEA) and six months of fulltime satisfactory professional technical or administrative experience in one or more of the following fields : program evaluation contract negotiation / management fiscal / financial management or project management; or
2. A four year high school diploma or its educational equivalent approved by a States Department of Education or a recognized accrediting organization and four years of fulltime satisfactory professional technical or administrative experience in one or more of the following fields : program evaluation contract negotiation / management fiscal / financial management or project management; or
3. Education and or experience equivalent to 1 or 2 above.< / p>< / p>

Additional Information : < / b> < / p>