What are the responsibilities and job description for the Senior Contract Analyst Procurement Services Division position at City of New York?
About the Agency :
The New York City Department of Housing Preservation (HPD) promotes quality and affordability in the citys housing and diversity and strength in the citys neighborhoods because every New Yorker deserves a safe affordable place to live in a neighborhood they love.
We maintain building and resident safety and health
We create opportunities for New Yorkers through housing affordability
We engage New Yorkers to build and sustain neighborhood strength and diversity
HPD is entrusted with fulfilling these objectives through the goals and strategies of Housing Our Neighbors : A Blueprint for Housing and Homelessness Mayor Adams comprehensive housing framework. To support this important work the administration has committed $5 billion in new capital funding bringing the 10year planned investment in housing to $22 billion the largest in the citys history. This investment coupled with a commitment to reduce administrative and regulatory barriers is a multipronged strategy to tackle New York Citys complex housing crisis by addressing homelessness and housing instability promoting economic stability and mobility increasing homeownership opportunities improving health and safety and increasing opportunities for equitable growth.
Your Team :
Within HPDs Office of Legal Affairs (OLA) the Procurement Services Division (PSD) is a clientfocused team that advises and guides agency leaders managers and contracting staff on their procurement needs in support of the agencys mission to comply with all applicable rules laws regulations policies and all related requirements such as the New York City (City) Procurement Policy Board (PPB) Rules. PSD also registers contracts and contracts actions manages procurement systems and handles a number of other procurementrelated responsibilities. You will be a member of the Contract Registration Unit (CRU).
Your Impact :
As the Senior Contract Analyst for Contract Registration you will join a team of talented procurement professionals who provide numerous procurement functions for the entire agency.
Your Role :
The Contract Registration Unit (CRU) is responsible for managing the registration process for most contract actions to include agency level registration and registration by the Bureau of Contract Administration at the Comptrollers office. The Senior Contract Analyst role is responsible for providing operational support and expertise to the team and assist in the review of all types of contract actions to include identification of all errors omissions and issues with each contract package and tracking training and communication with Program teams to assist in the correction of problems.
Your Responsibilities :
Under the direction of the Director of Contract Registration with latitude for the exercise of judgement the candidate will serve as a Senior Contract Analyst and perform the following duties :
Contract Review
Assist the Contract Registration Unit in developing training materials such as checklists and sample contract registration packages by contract type and assist with the planning implementation coordination and monitoring of relevant contract activities.
Develop data informed assessments and recommendations to support decisions regarding future timely registration initiatives.
Review contract registration packages prior to submission to the Comptrollers office including but not limited to new contract submissions renewals contract changes CTRs and RCAMS task orders encumbrances and related contract actions for all contract types while maintaining compliance with local laws the New York City Charter Rule of the Procurement Policy Board Mayors Office of the Contract Services.
Review contract actions in procurement related systems to include the Citys Financial Management System (FMS) PASSPort and any successor or new systems.
Identify discrepancies and provide written communication to the Director Deputy Director and contract managers as required appending any discrepancies.
Track issues to identify trends in contract submission errors.
Enter tracking data into online systems as required.
Perform data analysis and assist the Director in developing reporting tools for tracking registration package issues forecasting workloads and streamlining processes.
Provide technical assistance and training on developing packages in all systems to include FMS3 and PASSPort.
Apply quality assurance and assist contract managers in the assembly of registration packages during peak contract periods.
Preferred skills
Significant preference for candidates with professional experience having administrative analytic coordinative supervisory or liaison responsibilities and knowledge of New York City procurement pursuant to the Procurement Policy Board Rules as well as the contract registration process.
Excellent written and verbal communications skills
Ability to work productively and collaboratively as part of a team.
Proficiency in FMS PASSPort and PC software such as Microsoft Word Microsoft Excel and Outlook.
Familiarity with the Citys contracting rules and statues the Procurement Policy Board Rules as well as government regulatory compliance requirements.
Strong analytical interpersonal communication and organizational skills.
COMMUNITY COORDINATOR 56058
Qualifications :
1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and / or experience which is equivalent to 1 or 2 above. However all candidates must have at least one year of experience as described in 1 above.
Additional Information :
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.
Remote Work : Employment Type :
Fulltime
Key Skills
Purchasing,Procurement,Vendor Management,HR Sourcing,Lean,Pivot tables,SAP,Asset Management,Supply Chain Experience,Microsoft Excel,Financial Management,Contracts
Vacancy : 1
