Library - Staff Accountant

General supervision may be received from, and work reviewed by the Library Director.  The incumbent in this classification is responsible for the application of accounting principles and methods in preparation of maintenance, analysis and control of financial records. Employee in this classification may be responsible for supervising a part-time clerical assistant / bookkeeper with shared responsibilities in other departments. Emphasis of work is the fiscal operations for the department including developing techniques necessary to carry out financial activities, preparation of budgets, accounting for revenues and disbursements, preparation of fiscal reports for the City and the State and other grant providers. Is responsible for coordinating accounting activities with Finance, implementation of specialized accounting systems and reports such as the Children’s Trust and DLIS system.   Incumbent exercises considerable independent judgement and professional knowledge of accounting principles, theories and practices as well as knowledge of governmental accounting procedures.   Reviews records and reports for adherence to established guidelines, practices and procedures. General supervision is received from Library Director who reviews work for attainment of desire results, adherence to professional standards and program effectiveness. Completed work is subject to periodic internal and external audit. 

ESSENTIAL FUNCTIONS 

(The duties listed below are the normal duties and responsibilities of this position.  The omission of specific statements related to the duties and responsibilities of this position does not exclude them if the work is similar, related or reasonable within the scope of the position.)

• Plans the work for self and assistant clerical or bookkeeping staff.
• Initiates purchasing process as directed by supervisor and follows established purchasing guidelines. 
• Engages in recording and classifying transactions, maintaining and reconciling entries, ledgers and other fiscal records, preparing and analyzing periodic financial statements, reports, summaries, financial schedules etc.
• Oversees daily revenue and collection deposits, expenditure reporting, petty cash, budgetary calculation, recording accounts receivable and accounts payable and bank reconciliations.
• Staff member coordinates efforts with other departmental and city officials as needed and maintaining good working relationships. 
• Reconciles accounts payable and outstanding encumbrances on the financial management system.
• Assists internal auditors in the examination of departmental activities and prepares all records requests and reporting of expenses and library transactions. 
• Initiates corrective action as a result of considering library processes findings to improve financial transactions and purchasing controls. 
• Assists with grants funded under State and Federal funds with preparation of reports, preparation of audit responses to reports generated.
• Comply with Federal, State and company policies, procedures, and regulations, including but not limited to unclaimed funds reported and remitted to the State of Florida.
• Assists vendors with accounts payable related issues.
• Responsible for storage and maintenance of all Library Financial records.
• Assist with Public Record request, internal and external audit engagements.
• Research payment history and records of current and former vendors.
• Initiates vendor application process, COI and W9 records for submittal to purchasing
• Creates and tracks purchase order requisitions, contracts, and digital subscriptions.
• Inventories office and cleaning materials and places orders as needed 
• Monitors individual fund expenditures.
• Monitors contracts and digital subscription records.
• Maintains City purchasing and accounting records on Munis, and acquisitions module on ILS.
• Reviews Book orders and submits them on various vendor modules
• Reviews purchasing guidelines and guides staff through the purchasing process.
• Prepares a variety of documents required to meet proper purchasing standards, reviews financial statements and credit card statements for proper purchasing standards, reviews financial statements.
• Assists supervisors and coworkers with unusual or difficult problems and contracts proper department to find a solution.
• Provides for and supervises the maintenance of the general ledger including posting of entries from subsidiary accounts and preparation of balance sheet for Director. 
• Coordinates accounting activities with other departmental operations and other city departments, trains subordinates and coworkers, assists in making decision on the development and implementation of new library vendors and purchasing procedures. 
• Activates or assigns the processing of all invoices submitted for payment of purchase order or direct payment, determines validity of billing, purpose of expenditure and proper appropriation coding. 
• Prepares work orders, submits and tracks them for completion
• Oversees safety & equipment and serves as the liaison to the Fire Department and Alarm Inspectors.
• Performs other related duties as required

• Graduation from an accredited college or university with a bachelor’s degree in Accounting, with four (4) years of professional accounting and/or financial experience in the areas of accounts receivable/payables and payroll. Or any other equivalent combinations of experience and education which provides the required skills, knowledge, and abilities. 
• Master’s in Accounting preferred but may be substituted for experience in a government agency. 

• Ability to maintain a good working relationship with interdepartmental agencies, vendors, and contractual companies. 
• Excellent knowledge of Microsoft Office (excel, Word and Outlook).
• Knowledge of generally accepted accounting principles and practices.
• Knowledge of municipal accounting program such as Munis
• Knowledge of research techniques, resources and availability information applicable to area of assignment.
• Provides excellent customer service through handling of request and satisfactory resolution of complaints.
• Ability to prioritize and plan work activities, including the ability to manage multiple projects under difficult time constraints.
• Problem solving: identify and resolve problems in a timely manner; research and analyze information in compliance with departmental, legal, administrative and procedural regulations.
• Demonstrates accuracy and thoroughness; monitor own work to ensure quality and applies feedback to improve performance.
• Must be able to work independently.

Salary : $55,796 - $83,694