Permit Aide

 Under general supervision, handles all data-entry relating to permits issuance and inspections. Handles customer service over the phone and the counter. Prints required reports on a daily, monthly, and yearly basis. Performs general fund handling duties to include petty cash, collection of fees, etc.

ADA REQUIREMENTS:  Individual’s sensory modalities (vision and hearing) and physical capabilities (ambulation, strength, coordination, dexterity, range of motion) must be sufficient to perform the Essential Functions of the position.

 (The duties listed below are the normal duties and responsibilities of this position. The omission of specific statements related to the duties and responsibilities of this position does not exclude them if the work is similar, related or reasonable within the scope of the position).

• Ensures that each address on permit applications are in the City; insert folio numbers on each permit application and ensures the contractor is registered with the City.
• Ensures permit application packages are complete before routing to appropriate department and/or inspector: two copies of plans, signed and sealed by an architect; owner’s affidavit has been signed and notarized by the owner of the property and the contractor; and ensure they have a “Notice of Commencement” completed. 
• Handles all correspondence involving the project of recertification of all buildings forty years and older which includes mass mailing. Ensures inspectors review the inspection reports and if there is a problem, handle follow-up work to set up further inspections and/or correspondence. Works closely with the Miami-Dade Building Division to accomplish this task. 
• On a daily basis, handles the following: check all permits from the previous day for computer error; add folio numbers and check for flood zones on each permit; complete and distribute daily report and ensure that all permits from the previous day were paid for; make files for each permit and file; organize and fill all incoming contractors’ information (licenses, insurances and workman’s compensation; enter inspection results and contact contractors with the results. If inspection failed, ensure money for re-inspection is collected before inspection is rescheduled.
• Issues permits and enters into computer database.
• Enters inspections into computer. Print daily inspection reports for inspectors.
• Provides customer assistance at counter by providing information, answering questions, taking plans for processing, etc.
• Performs general administrative duties to include typing, filling, answering phones, etc.
• Calculates interim propriety and general service fees.
•  Prepares various monthly reports to include statistical report showing valuation of building permits and money received in fees; money collected for Miami-Dade code compliance fees; certificates of occupancy; value of construction for US Department of Commerce Census Bureau.
• Operated basic office equipment and machinery including, typewriter, copier, microfilm machine, fax machine, etc.
• Responsible for completing the following monthly reports: building division monthly report; revenue reports; interim and general service billing fees reports.
• Responsible for processing all cases which go before Miami-Dade’s Unsafe Structures Board. 
• Interacts and communicates with a variety of groups and individuals including contractors, homeowners, architects, co-workers, supervisors, other departments, other government agencies, etc.
• Provides clerical assistance to all staff members which include phone calls, typing, filling, etc. 
• Collects cash and checks for copies, re-inspection fees, etc.
• Performs other related duties as required. 

MINIMUM QUALIFICATIONS & EXPERIENCE:

PREFERRED OR DESIRED QUALIFICATIONS & EXPERIENCE

PHYSICAL REQUIREMENTS:

• Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through personal contact, the use of the telephone and/or other City-issued technology devices. 
• Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach and twist under desks and around furniture; to lift, carry, push, and/or pull moderate to heavy amounts of weight up to 20 lbs.
• To operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard.
• Toverbally communicate to exchange information.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position 

Salary : $34,254 - $51,381