What are the responsibilities and job description for the Administrative Specialist (Confidential) position at City of North Miami?
This position involves performing responsible administrative and technical work in support of an administrative coordinator. It is essential to maintain a positive departmental image within the community. This role encompasses a range of administrative tasks and responsibilities aimed at assisting an administrative coordinator. Work is conducted under the general supervision of department management or administrative coordinator. Output is assessed through personal meetings, the preparation and execution of written documents, and evaluations of completed assignments to ensure compliance with applicable policies, procedures, laws, rules, and regulations. Employees in this role may frequently interact with the general public, City officials, and fellow City employees.
DISTINGUISHING CHARACTERISTICS OF THE CLASS:
Employees in this class play a pivotal role in ensuring the efficient operation of daily administrative tasks within the organization. This role involves a diverse range of responsibilities that require meticulous attention to detail, strong organizational skills, and excellent communication abilities.
ESSENTIAL JOB FUNCTIONS:
*Preferred* Two (2) years of experience in diverse administrative work.
*Preferred* Extensive training in Microsoft Office, EXCEL, and/or other applicable software packages to perform the essential job functions.
OR
An equivalent combination of training and experience that provides the necessary knowledge, skills, and abilities.
DISTINGUISHING CHARACTERISTICS OF THE CLASS:
Employees in this class play a pivotal role in ensuring the efficient operation of daily administrative tasks within the organization. This role involves a diverse range of responsibilities that require meticulous attention to detail, strong organizational skills, and excellent communication abilities.
ESSENTIAL JOB FUNCTIONS:
- Analyze and propose solutions to administrative issues.
- Develop, implement, and manage office systems, forms, and procedures.
- Review, evaluate, and process legal documents for recording, indexing, and filing in compliance with legal and procedural requirements.
- Supervise and maintain complex filing systems and confidential records.
- Oversee the processing of payments at the front window.
- Assist NSD Staff with administrative and clerical tasks.
- Research records and compile information as needed.
- Provide responses to inquiries from the general public, public officials, City employees, or other individuals seeking assistance or public information.
- Operate various office equipment, including computers, printers, facsimile machines, copy machines, calculators, and other technology as required by the job.
- All Other Duties as Requested: Undertake additional tasks and responsibilities as directed by supervisors or management to support the smooth operation of the office.
*Preferred* Two (2) years of experience in diverse administrative work.
*Preferred* Extensive training in Microsoft Office, EXCEL, and/or other applicable software packages to perform the essential job functions.
OR
An equivalent combination of training and experience that provides the necessary knowledge, skills, and abilities.
- Considerable knowledge of modern office practices, procedures and equipment;
- Accuracy and attention to detail;
- Computer skills to input various data;
- Ability to understand and follow complex oral and written directions;
- Ability to maintain effective working relationships with employees and the public;
- Physical ability to perform duties;
- Ability to handle stress.
Salary : $44,478 - $66,718
