Special Event Coordinator

Salary : $58,656.00 - $76,055.92 Annually

Location : North Port, FL

Job Type : Full Time

Job Number : 201401762

Department : Parks and Recreation Department

Opening Date : 12 / 20 / 2024

Closing Date : 1 / 10 / 2025 5 : 00 PM Eastern

General Description

Under the general direction of the Community Partnership & Engagement Manager, this position is responsible for assisting with the coordination, planning and supervision of community special events that occur in the City of North Port. Exercises reasonable initiative and independent judgement in communicating extensively with event organizers and City Departments to ensure compliance with City rules and regulations and the Special Event Permitting process. Works collaboratively to assist in the growth of community engagement, partnerships, and sponsorships. Work will be performed weekends and irregular hours.

Essential Job Functions

• Coordinates activities in City parks and facilities according to the availability of the venue and a suitability of the site.
• Applies understanding of City rules and regulations and requests input from staff with specialized knowledge of the various parks and facilities.
• Ensures a thorough review of each special event by the appropriate City Departments.
• Communicates extensively with event organizers and City Departments and engages in frequent and continuing contact with applicants and event organizers to ensure compliance with department rules and regulations and the special event permitting process.
• Tracks special event assistance applications and associated funding awards.
• Gives advice, details, and provides answers to questions and concerns related to events.
• Assists with the coordination of logistics for special events conducted on City property and provides direction to applicants and event organizers in the area of event permitting.
• Exercises considerable care in issuing permits and ensuring event organizers are well informed; reviews insurance certificates; assists in obtaining approval for permits from all applicable Departments.
• Works collaboratively with Communication Division to coordinate the promotion of co-sponsored community events.
• Researches and responds to community needs / requests regarding creation of new special events, partnerships, and sponsorships.
• Promotes good will by interacting with service groups, civic organizations and other agencies that serve the recreational needs and interests of the community to identify gaps in events and improve the inventory of events.
• Conducts research, prepares and compiles information including statistical data and prepares required / requested summaries and reports related to event attendance, economic impact, and special projects.
• Observes necessary precautions to secure the safety of park guests and ensures that facilities and grounds are maintained in a clean and safe condition.
• Assists with departmental projects as assigned by the Marketing & Partnership Manager.
• Provides support and resources for accreditation process through the Commission for the Accreditation for Parks & Recreation Agencies.
• Develops and maintains standard operating procedures for areas assigned in accordance with established policies and protocols.
• Serves as ICS liaison for various large-scale event organized by the Department.

These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other related duties as assigned, including City-directed work assignments in the event of a declared emergency.)

Knowledge / Skills / Abilities

Education, Experience, Licenses and Certifications

Education and Experience :

A comparable amount of relevant training, education and / or experience may be substituted for the above qualifications.)

Licenses and Certifications

Emergency Response Responsibility

Every City employee has emergency response responsibilities, though not every position will require routine assignments during an emergency event. All employees are subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the employee's official job description. Assignments in support of emergency operations may be extensive in nature, with little advance notice, and may require employees to relocate to emergency sites with physically and operationally challenging conditions.

Hiring Range Statement

Please note, the hiring pay range for this position is the minimum up to a rate equal to or less than the midpoint of the salary range.

Vets Preference Statement

The City of North Port, FL is an Affirmative Action / ADA / Veterans' Preference and Equal Opportunity Employer. Women, Minorities, and Persons with Disabilities are Encouraged to Apply.

All benefits are effective the 1st of the month following 30 days.

Aetna - Health Insurance

The City offers eligible employees the choice of 2 Open Access In Network plans and 1 Open Access PPO Plan. Premiums and co-pays are dependent upon your plan choice.

Cigna Dental- Dental Insurance

The City's dental plan is a PPO plan providing eligible employees with in network or out of network options. You are entitled to two (2) preventive care treatments per calendar year (6 months apart). There is a $1,500 lifetime maximum for Orthodontia (children up to age 19). Premiums will depend on which tier you choose.

EyeMed Vision Care - Vision Insurance

The City's vision plan allows eligible employees to stay in network or go out of network. Your co-pays will vary depending on the network you use. You are entitled to an exam, frames and lenses once every 12 months.

Cigna Life - Life, Voluntary Life, Dependent Life Insurance

The City offers eligible employees a basic term life insurance benefit equal to their annual salary up to a $75,000 maximum at no charge. You can purchase additional voluntary life insurance for yourself and your dependents.

Cigna - Short Term Disability

The City provides short term disability coverage to all eligible employees at no cost to the employee. This coverage is used in the event of an accident or illness outside of work. The plan pays 66.67% of your weekly salary up to a maximum of $1,000. Benefits begin on the 31st day of your disability. The City offers a buy-up to the Short Term Disability Benefit with a 7 day wait period.

E-Flex - Flexible Spending Account

A flexible spending account helps you pay out-of-pocket medical, dental, eye care, daycare and other expenses, with tax deferred money deducted from your paycheck each payroll. The maximum annual election is $2,500.00. Over-the-counter medications must be accompanied by a doctor's prescription although other medical supplies will still be eligible for reimbursement. This is a voluntary benefit.

Trustmark- Supplemental Polices

Trustmark Insurance Company offers voluntary supplemental Critical Illness / Cancer, Accident and Universal Life policies which are paid for by the employee.

LifeLock Benefit Solutions

Protect your personal information and defend against attacks with 24 / 7, proactive identity theft protection from LifeLock. This is an employee paid voluntary program.

ICMA-RC - Deferred Compensation Plans

The City offers eligible employees the opportunity to enroll in a deferred retirement plan. The money that is deducted from your paycheck each payroll is put into this account and is tax deferred at the end of the year. One-on-one meetings with each company are held quarterly so employees can speak with the representative confidentially on preparing for their retirement. This is a voluntary program.

Florida Retirement System - FRS

Eligible employees are enrolled in the Florida Retirement System with an 8 year vesting period. Employees contribute 3% of their gross earnings per payroll which is subject to change with the IRS.

Cigna - Employee Assistance Program

The City offers this program to all employees. This is a confidential counseling program for employees and their families. The City pays for 3 visits and if you choose to continue, you would use the specialist co-pay on your insurance plan. Counseling can include stress, alcoholism, family problems, marriage difficulties, financial trouble, depression, work / life and more.

VPI - Veterinary Pet Insurance

The City offers Pet Insurance as a voluntary benefit. This benefit is not payroll deducted.

Florida Prepaid College Board

Employees are eligible to enroll in college savings programs as well as 529 plans.

Educational Assistance Program

Employees are eligible for job-related or degree required educational assistance reimbursement up to $2,500 per fiscal year (subject to the availability of funds).

Paid Holidays

The City observes 13 paid holidays per year.

Sick Leave and Annual Leave

Full time employees accrue eight (8) hours per month starting on the first day of employment. Accruals and usage will appear on your pay stub each payroll. Full time employees accrue annual leave (vacation) bi-weekly, based on years of service.

Sick Leave Incentive

Employees receive an incentive of up to four (4) days per calendar year for every 250 hours remaining in their sick leave bank. Sick leave incentive days cannot be carried over to the next year.

Personal Leave

Employees are eligible for a maximum of two (2) personal leave days per calendar year when they have accrued 96 or sick more hours. This leave is approved by the department director through the department leave approval process.

Bereavement Leave

Employees are entitled to five (5) days of bereavement leave in the event of the death of an immediate family member. Employees should check the personnel policy or union contracts, whichever is applicable, for the definition of an "immediate family member".

Salary : $58,656 - $76,056