EXECUTIVE ASSISTANT TO THE MAYOR

POSITION TITLE: Mayor’s Executive Assistant
DEPARTMENT: Mayor’s Office
FLSA STATUS: Non-Exempt
PAY RATE: $28.06-$32.93
REPORTS TO: Mayor

JOB SUMMARY:
The Mayor’s Executive Assistant is an appointed position reporting directly to the Mayor, responsible for the supervision of staff, records, processes, and equipment in the administration of the City of North Royalton.

ESSENTIAL JOB FUNCTIONS:
The following list of essential job functions is not exclusive or all-inclusive. Other duties may be required and assigned.

ADMINISTRATIVE DUTIES:
· Coordinate schedules, calendar management, and flow of information to department heads
· Acts as a back-up secretary for Civil Service or as directed by the Mayor
· Prepare correspondence and reports
· Serve as the designee for the department and respond to Public Record Requests per the Ohio Sunshine Laws
· Determines priority of requests for action and processes same to the appropriate department for resolution
· Maintains files regarding the appointments of individuals in the city
· Reviews, prioritizes and organizes incoming correspondence for response by the Mayor
· Assists with scheduling appointments for the Mayor, as needed
· Answers telephone, email, complaint system enquiries
· Maintains and orders supplies for office
· Keep regular and consistent work hours
· Perform core objectives of job

FINANCIAL DUTIES:
· Maintains accurate record of purchase orders and requisitions
· Assist in development of annual department budget
· Monitors budget on monthly basis

OTHER DUTIES:
· Handles materials and documents of a confidential nature
· Performs all other related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES:
· Department managerial experience
· Public records knowledge and experience, preferred.
· Knowledge or training in supervision of personnel
· Basic office methods and procedures
· Knowledge and experience with use of computers, computer programs such as Word, Excel, Adobe, copy machine, fax machine, general office supplies and telephone system.
· Ability to communicate effectively and professionally, orally and in writing.
· Ability to establish and maintain effective working relationships with subordinates, peers, and supervisors.
· Ability to exercise sound judgment in evaluating situations and in making decisions.
· Ability to follow verbal and written instructions.
· The ability to work independently in the absence of specific instructions.

QUALIFICATIONS, TRAINING AND EXPERIENCE:
· Four years of office administration experience with demonstrated progressive responsibility, including two years of management experience or experience in an administrative role reporting directly to management.
· Public Records training (Ohio Sunshine Law), preferred, or completed within 30 days of hire
· Must have valid driver’s license
· High school diploma, required

PHYSICAL DEMANDS AND WORK ENVIRONMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics are those encountered while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

While performing the duties of this job, the employee has the ability to work safely; Standing, walking, use hands and fingers, handle, feel or operate objects, tools, or controls; and reach with hands and arms. Occasionally required to sit, climb or balance; stoop, kneel or crouch. Must occasionally lift and/or move up to 20 pounds. Repetitive use of computer keyboard.

An Equal Opportunity Employer

TO APPLY: Applications are available at www.northroyalton.org and City Hall, 14600 State Road, North Royalton, OH 44133 between 8:00am and 4:30pm. Completed applications can be dropped off at City Hall or emailed to hr@northroyalton.org.

Job Type: Full-time

Pay: $28.06 - $32.93 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $28 - $33