Accounting Clerk

Primary Objectives:

This position is responsible for accurately completing assigned accounting functions in compliance with fiscal policy and practice. Specific duties include accounts payable processing, procurement processing and/or payroll processing transactions and related reports. Exercise initiative and some independent judgement in performing clerical, financial and administrative work in the areas of bookkeeping, data entry and accounting. Accurately prepare, enter, or verify financial transactions for routine review by the Finance Director and ensure the accuracy of financial reporting. Performs intermediate administrative support work involving the keying, scanning, and indexing of accounts payable records, receiving and processing account payments, issuing purchase orders, and related work as apparent or assigned. Work is performed under the moderate supervision of the Finance Director.

Job Requirements/Essential Job Functions:

• Works closely with the Finance Director.

• Administers all aspects of the accounts payable function and assists other departments with inquiries regarding the processing of Accounts Payable.

• Receives and verifies invoices for payment.

• Submits checks and invoices for approval; manages the weekly check process and distribution.

• Communicates directly with departments and vendors concerning financial transactions.

• Administers all aspects of the purchasing function and assists other departments with inquiries regarding the purchasing process.

• Assists the departments with the basics of preparing a Request for Proposal (RFP) or a Request for Qualifications (RFQ), including the advertisement for each.

• Receives and verifies invoices for payment.

• Processes bi-weekly payroll transactions and related reports.

• Run payroll leave reports bi-weekly.

• Makes the daily deposit.

• Maintains various spreadsheets for the Finance Department.

• Prepares reports for external auditors and correspondence related to financial transactions.

• Provides excellent public relations and customer service for all internal and external customers.

• Handles customer, employees, and vendors issues and responds to complaints in a manner that encourages customer satisfaction.

• Conveys a positive professional image by action, communication, and appearance.

• Exhibits regular, reliable, and punctual attendance, which is an essential function of this job. Performs other related duties as required/assigned.

• Backup for Municipal Court & Permits.

Education/Training/Experience:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education – Associates Degree in Accounting (preferred)

Experience – 2 years’ experience in bookkeeping or accounting work or equivalent combination of education and experience

Licenses or Requirements:

• Valid Texas Operator’s Driver’s License

• Reliable Transportation

• Must pass pre-employment drug screening

Language Skills:

• Ability to read, write, and speak English fluently, and communicates tactfully and professionally.

• Ability to respond to common inquiries or complaints from residents, regulatory agencies or authorities, or

members of the local business community.

• Good verbal and written communication skills are essential.

Other Skills and Preferred Requirements:

• Self-motivated, confident, enthusiastic and positive attitude;

• Knowledge of computer accounting systems, with preference to Tyler Technology Incode ERP 10

software, and 10-key calculator by touch; Microsoft Office, including Excel spreadsheets.

• Ability to communicate effectively in the English language with correct spelling, punctuation, and

grammar, in person, by telephone, and by e-mail with all levels of management, City officials, vendors,

other employees, and the general public.

• Ability to understand and follow oral and written directions; ability to establish and follow detailed work

procedures; ability to post accounts and to perform mathematical computations with speed and accuracy.

• Ability to establish and maintain effective working relationships with associates and the public.

• Ability to provide excellent public relations and customer service, often to multiple customers at the same

time.

• Ability to establish and maintain an effective working relationship with all levels of management, City

officials, vendors, other employees, and the general public.

• Ability to interpret and explain City policies and procedures.

• Ability to exercise initiative, good professional judgment, and confidentiality.

• Ability to proficiently operate general office machines, such as computer and Microsoft Office

applications, calculators, copiers, scanners, and fax machines.

• Ability to meet deadlines and perform multiple tasks under pressure; manage several projects at one

time.

• Ability to effectively respond to a stressful or high-pressure environment.

• Ability to work independently or as part of a team.

Physical Demands:

The physical demands described herein are representative of those that must be met by an employee to

successfully perform the essential functions of this job. While performing the duties of this job, the employee is

regularly required to stand; walk; sit; use hands to operate various machines and/or equipment and reach with

hands and arms. The employee frequently is required to talk and hear. The employee is occasionally required to

stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to twenty-five (25) pounds and

be able to push and pull up to fifty (50) pounds. Specific vision abilities required by this job include close vision,

distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:

The work environment characteristics described herein are representative of those an employee encounters while

performing the essential functions of this job. Work is typically performed in a standard work environment and

could include working in an outdoor environment, with potential exposure to adverse weather conditions. Also

includes travel throughout the community to business and governmental sites. Limited weekend and evening

hours may be required.

__________________________________________________________________________________________

The above statements are intended to describe the general nature and level of work being performed and are not

intended to be an exhaustive list of all responsibilities, duties and skills which may be required. Furthermore, this

job description is not an employment agreement, contract agreement, or contract. Management has an exclusive

right to alter this job description at any time without notice. The City of Oak Point is an Equal Opportunity Employer. The position is open until removed or filled.

__________________________________________________________________________________________

A job application can be obtained from Oak Point City Hall at 100 Naylor Road in Oak Point, Texas or from the City’s website at www.oakpointtexas.com. Resumes or other information may accompany applications. Completed applications are to be mailed to City of Oak Point, c/o Human Resources, 100 Naylor Road, Oak Point, Texas, 75068; faxed to (972) 294-1619, or e-mailed to dboner@oakpointtexas.com.

Job Type: Full-time

Pay: $22.12 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Accounting: 1 year (Preferred)

Ability to Commute:

• Little Elm, TX 75068 (Preferred)

Ability to Relocate:

• Little Elm, TX 75068: Relocate before starting work (Required)

Work Location: In person

Salary : $22 - $25