What are the responsibilities and job description for the Administrative Assistant- Community Development and Engineering position at City of Oakdale (MN)?
This position works closely with the public, other staff, and contractors - in person, over the phone, and through written communication - and should expect that will be a significant part of the position. The ability to multi-task, stay organized, and maintain a service philosophy is essential to being successful. Oakdale values its staff and offers a competitive compensation and benefits package. Consider learning more about our team!Under general supervision of the Community Development Director, this administrative assistant position performs customer service, clerical and administrative support work.
The essential functions of the position include, but are not limited to the following:
- Work collaboratively with other staff to provide excellent and responsive public service
- Provide service to all customers in person, over the phone, and remotely
- Provide administrative support such as composing and preparing correspondence, establishing and maintaining files, assisting in preparation of packet materials for city council and other pertinent meetings
- Compose and prepare routine and other correspondence, public hearing notices and mailings; assist in preparation of packet materials, minutes and Requests for Council Action for city council meetings and other pertinent meetings
- Assist with updating City forms and preparing web-ready materials
- Manage and organize community development and engineering filing system
- Strong mathematical skills to complete accurate computations
- Ability to utilize cloud-based software for permitting scheduling and record keeping
- Enter data for monthly/annual reports required by the Met Council, Department of Natural Resources, Department of Health, and the Minnesota Pollution Control Agency
- Record approved resolutions and ordinances with Washington County
- Represents the city in a courteous, responsive, and professional manner in all interactions
- Ability to follow written and verbal instructions
- Ability to communicate clearly, both verbally and in writing
- Working knowledge of Microsoft Office Suite
- Perform other duties as assigned
COMPLEXITY
Processes, procedures, or software vary from one assignment to the next, although assignments are related in function and objective. This position requires flexibility to handle multiple requests.
RESPONSIBILITY
Supervision
This position carries out a group of procedures using the general methods and desired results that the supervisor indicates. This position selects from among the most appropriate of several guidelines, makes minor adjustments to methods, and refers unforeseen situations to others for solution.
Moderate coordination of work with other individuals (non-supervisory).
Impact
Work product or service affects the accuracy, reliability, or acceptability of further processes or services.
REQUIRED PHYSICAL ABILITIES AND WORK CONDITIONS
The physical demands and work conditions described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Hazards
Surroundings
Low Risk – Exposure to inside environmental conditions where itis adequately lighted, ventilated and heated, and normal precautions must be observed.
Access to Public Data:
This position may encounter not public data in the course of these duties. Any access to not public data should be strictly limited to accessing the data that are necessary to perform the duties. While data are being accessed, this position should take reasonable measures to ensure the not public data are not accessed by individuals without a work reason. Once the work reason to access the data is reasonably finished, this position must properly store the not public data.
The above statements are intended to describe the general nature and level of work being performed by individuals employed in this job. They are not intended to be an exhaustive list of all duties and qualifications required of personnel in this job. The employer may and reserves its right to change the job description and establish, modify or eliminate job duties and responsibilities and jobs at its discretion with or without notice.
To perform this position successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the formal education, experience and training required.
Education
- High school diploma or GED certificate
Experience
- Two (2) years of experience in an administrative assistant or similar role
Trainings, Certificates, and Licenses
- None
The requirements listed below are representative of the formal education, experience and training preferred in order to exceptionally perform all of the functions of this position.
Education
- Associate's in administrative assistant degree or similar
Experience
- Four (4) or more years’ experience in an administrative assistant or similar role
Trainings, Certificates, and Licenses
- Professional certification, training or licenses in office technology such as Microsoft Office Specialist (MOS) certificate, administrative/office support diploma, or office assistant certificate
Salary : $64,542 - $80,683
