Monitoring & Evaluation Supervisor

Why join the City of Oakland Department of Housing & Community Development?

Oakland's Department of Housing & Community Development (HCD) offers a unique opportunity to make a significant impact on the lives of individuals and the community. By joining our department, you will contribute to the development and implementation of housing and community development programs that address critical needs, promote affordable housing, and enhance the quality of life for residents. 

The Community Development & Engagement (CDE) Unit of Oakland HCD administers local, state, and federal funding benefitting City of Oakland residents, principally with extremely low- to-moderate-incomes.  CDE seeks to model community development by educating, informing, and engaging the community in the development and implementation of work that improves and builds more resilient Oakland communities.  We are looking for a candidate with strong organizational, communication, and effective team-collaboration skills to be a part of furthering the work of CDE while ensuring compliance with local, state, and federal guidelines.

Under direction, the incumbent will plan, coordinate, monitor, and evaluate the Community Development Block Grant (CDBG) suite of federal formula grant programs and other housing and community programs; develop and implement administrative, contracting, compliance, monitoring, and evaluation systems; and train and supervise assigned staff.

We are looking for someone who is/has:  

• Comprehensive Supervisory Capability: You will provide a full range of supervisory skills, techniques, and knowledge to achieve projected outcomes.
• Impactful Data Presentation: You will process and design data presentation in a way that conveys program impact.
• Proficiency in Program Assessment: You will be proficient in monitoring and evaluation skills for Federal, State, and locally funded programs.
• Database Design Proficiency: You will provide technical experience in designing databases to ensure compliance with federal, state, and locally funded programs.
• Data-driven Decision-making Skills: You will transform data into meaningful explanations to infer policy and programs that inform departmental decision-making.
• Technical Proficiency: You will demonstrate proficiency in computer systems, reporting applications, and other tools to ensure your success in this position.
• Compliance Management and Audit Proficiency: You will possess comprehensive knowledge of single audit and federal audit requirements, enabling you to effectively oversee staff in grant and programmatic compliance activities.

• Supervising and training staff in the service of monitoring, evaluating, and otherwise administering Community Development & Engagement programs, projects, and related work.
• Providing structure and operating guidelines to monitor and evaluate locally administered programs and projects (including housing construction-related projects) under various local, state, and federal guidelines.  
• Developing, implementing, and directing contracting preparation, administration, and compliance activities for the Community Development & Engagement Unit, including budgeting.  
• Providing or directing the provision of public presentations to residents, City Administrator, City Council, other agencies, and audiences.
• Producing multi-year strategic plans, annual plans, and performance and evaluation reports for programs, projects, and activities administered through various internal and external providers.
• Producing and directing preparation of the above and other complex reports to the public, City Administrator, City Council, and other agencies.
• Being familiar with, able to interpret and enforce compliance with local, state, federal and other applicable regulations related to programs developed out of the City of Oakland's Department of Housing & Community Development.
• Preparing for and managing program audits by the U.S. Department of Housing & Urban Development (HUD), State of California, other external agencies, and single auditors.  

• You will experience the opportunity to produce the greatest impacts on the community through activities and projects funded by this department. 
• You will work with a diverse group of employees with shared passions. 
• You will have multiple opportunities to engage, inform, and receive community feedback.
• You will experience working for the innovative, emerging, and supportive leadership of the Department of Housing & Community Development

• There are opportunities for improved efficiencies 
• Upcoming restructuring may require retraining or pivoting staff resources
• This unit administers and applies for various one-time funding sources and ongoing U.S. Department of Housing and Urban Development (HUD) formula grants  
  

• Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishment
• Adaptability: Responding positively to change and modifying behavior as the situation require
• Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data
• Attention to Detail: Focusing on the details of work content, work steps, and final work products
• Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships
• Business Process Analysis: Defining, assessing, and improving operational processes and workflow
• Coaching & Developing Others: Supporting others in stretching and expanding their capabilities
• Displaying Ownership and Accountability: Holding self and others accountable for measurable high-quality, timely, and cost-effective results
• Informing: Proactively obtaining and sharing information
• Innovative Problem Solving: Identifying and analyzing problems in order to propose new and better ways of doing things
• Leading Cross-Functional Collaboration: Demonstrating cooperation and teamwork while working within and across divisions, functions, or teams
• Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations
• Managing Performance: Ensuring superior individual and group performance
• Professional & Technical Expertise: Applying technical subject matter to the job
• Project Management: Ensuring that projects are on-time, on-budget, and achieve their objectives
• Writing: Communicating effectively in writing

Education:

A Bachelor's degree from an accredited college or university in public administration, business administration, or related field.  A Master's degree in public administration, city planning, or urban planning is desirable.

Experience:

Four years of experience in the administration or evaluation of federally-funded programs.

• Previous experience in team leadership or participation in collaborative projects.
• Experience in providing training or instruction to others in a professional setting.
• Experience in project management, demonstrating strong organizational skills.
• Familiarity with leadership theories and practices, demonstrating understanding of leadership dynamics.
• Experience in facilitating difficult conversations and mediating disputes.
• Experience in a consultative or advisory role, providing strategic guidance and insights.
• Experience in driving and implementing innovation projects or initiatives.

The City of Oakland works with a Civil Service system. Applicants apply online, and HR staff reviews their experience, education, and training listed on the application against the “minimum qualifications” listed for each position. 

Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge, skills, and abilities in job-related areas.

For some recruitments, more than one type of assessment may be used. Depending on the number of candidates who pass the first assessment (multiple-choice test, structured interview, writing exercise, performance exam) you may be asked to complete a secondary assessment before the recruitment is finalized. If a secondary assessment is scheduled, you will be notified by email with specific details. If a secondary assessment is not scheduled, department hiring interviews will occur during this time frame. 

Candidates who pass each stage in the process will be placed on an eligible list. Some candidates may receive extra points, for example, if you are a Veteran with an honorable discharge, or if you are a current City of Oakland resident. If you’re applying to a “restricted” posting and you are eligible as a current City employee, you may also receive additional points for your City service. Extra points are only applied to passing scores, so if you do not pass every element of the testing process, you cannot use extra points to pass.  

The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract.

• Work/Life Balance: 37.5 hour work weeks
• 15 paid holidays 
• Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service
• Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security 
• Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans 
• Dental: Delta Dental full premium for employees and eligible dependents 
• Vision: VSP full premium for employees and eligible dependents 
• Sick leave: Employees accrue 12 days per year
• Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan
• Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training.

Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list.

Salary : $129,071 - $158,471