What are the responsibilities and job description for the Police Records Technician position at City of Oceanside?
THE CITY OF OCEANSIDE IS AN EQUAL OPPORTUNITY EMPLOYER
The City of Oceanside is currently accepting applications for current and future vacancies for the position of Police Records Technician. This position will be assigned to the Police Department - Records.
This is the journey level class within the Police Records Technician series. Employees within this class are distinguished from the Senior Police Records Technician by the performance of the full range of duties as assigned. Employees at this level receive instruction pertaining to the complex duties in a Law Enforcement Records setting. As new or unusual situations arise, they are provided the tools necessary to understand the operating procedures and policies of the work unit.
Written Examination Date:
April 2025
Exam dates are posted as a courtesy and may be subject to change and/or cancellation.
Prospective employees will undergo and must successfully pass a thorough police background investigation which may include a psychological evaluation, polygraph examination, and a medical examination which may include a drug screen.
The Police Records Technician conducts searches of various law enforcement computer systems to obtain criminal history, wanted person, vehicle impound, Department of Motor Vehicle and other police-related information; applies Oceanside Police Department, Department of Justice and other release of information policies when providing information to law enforcement personnel and the public; provides police clearance letters; enters, modifies and retrieves stolen and recovered vehicle, property, pawn, gun, boat and missing person records into state and national law enforcement computer systems; records vehicle impound information from tow companies; evaluates correctness of information contained in police reports; corrects any inaccuracies; verifies property entries of serial numbers, quantity and prices on teletypes; sells crime cases and traffic accident reports to the public via mail or at a public counter; sends and receives teletype messages via computer terminal; sorts, photocopies, routes and files arrest and crime reports; assists law enforcement personnel at a law enforcement information counter; collects fees for police licenses, clearance letters, reports and fingerprinting; maintains and checks logs of reports received; prepares form notices for owners of recovered and impounded vehicles; issues cite books to officers and retrieves for record keeping; accepts and files subpoenas for officers to have requested reports copied and returned; may assist in training; may direct coworkers in the absence of the supervisor; performs related duties and responsibilities as required.
Knowledge of:
- Legal guidelines, regulations, laws and procedures governing the confidentiality, security and processing of law enforcement related records;
- Police terminology and law enforcement codes;
- Principles of record keeping and automated information systems;
- Police Department organization and procedures as they relate to the processing of police records.
Ability to:
- Interpret and apply administrative and departmental policies and procedures;
- Maintain confidentiality in stressful situations
- Analyze situations appropriately and take an effective course of action;
- Communicate effectively both orally and in writing;
- Effectively organize and prioritize own work assignments to work within deadlines;
- Process a wide range of detailed paperwork and data in accordance with specific procedures;
- Work variable shifts, during weekends and holidays;
- Establish and maintain effective working relationships with those contacted in the course of work;
- Maintain mental capacity which allows for effective interaction and communication with others;
- Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties.
Experience: One year of clerical experience is desirable.
Training: Equivalent to the completion of the twelfth grade.
License/Certificate:
- Possession of, or ability to obtain and maintain, a valid California driver's license.
- A five (5) minute typing certificate of thirty-five (35) Net Words Per Minute, with no more than five (5) errors issued within the last six (6) months.
DUE TO THE CURRENT CIRCUMSTANCES, ONLINE TYPING CERTIFICATES WILL BE ACCEPTED AS LONG AS THEY MEET THE REQUESTED CRITERIA LISTED ABOVE.
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Note: Prospective employees will undergo and must successfully pass a thorough police background investigation which may include a psychological evaluation, polygraph examination, and a medical examination which may include a drug screen.
Environmental Conditions: Office environment; exposure to computer screens; extensive public contact.
Physical Conditions: Essential and marginal functions may require maintaining physical condition necessary for moderate or light lifting; sitting or standing for prolonged periods of time.
Selection Process: All properly completed applications will be reviewed and the most appropriately qualified candidates will be invited to continue in the selection process. Failure to provide all required application material will result in disqualification. The selection process may include any combination of a written exam, oral exam, and/or skills assessment to further evaluate job-related education, experience and training. Candidates who successfully complete the examination process will be placed on the Eligibility List which will remain valid for a minimum of six months.
Physical Conditions: Essential and marginal functions may require maintaining physical condition necessary for moderate or light lifting; sitting or standing for prolonged periods of time.
Selection Process: All properly completed applications will be reviewed and the most appropriately qualified candidates will be invited to continue in the selection process. Failure to provide all required application material will result in disqualification. The selection process may include any combination of a written exam, oral exam, and/or skills assessment to further evaluate job-related education, experience and training. Candidates who successfully complete the examination process will be placed on the Eligibility List which will remain valid for a minimum of six months.
RESUMES WILL NOT BE ACCEPTED IN LIEU OF COMPLETED APPLICATION FORMS, BUT MAY BE ATTACHED.
CANDIDATES WHO REQUIRE A REASONABLE ACCOMMODATION IN THE SELECTION PROCESS, SHOULD STATE THEIR NEEDS IN WRITING WHEN SUBMITTING AN APPLICATION.
THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.
Salary : $44,268 - $57,552
