What are the responsibilities and job description for the Deputy Court Clerk position at City of Odessa?
Deputy Court Clerk
Department: Municipal Court Reports to: Municipal Court Supervisor
Summary: Under basic supervision, provides a variety of administrative, customer service, and clerical support functions for the Municipal Court; processes legal documents and payments, reviews and enters data on secure databases, and assists clients of the court.
Essential Functions: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
- Assists Court clients and performs a variety of customer service duties within scope of authority and training.
- Follows court policies and procedures for specific Court duties; receives and processes documents and payments, updates data on secure databases, and releases documents; performs duties in compliance with court administrative orders, regulations, and standards; duties may vary according to job assignment.
- Reviews cases to verify clients are meeting court-ordered requirements.
- Maintains the absolute confidentiality of all records and information.
- Supports the departmental operations with regular and timely attendance.
- Supports the relationship between the City of Odessa and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned.
Minimum Qualifications:
Education, Training and Experience Guidelines:
- High School Diploma or GED required
- 1 year of clerical, customer service, cashiering, and computer experience.
Knowledge of:
- Principles of bookkeeping, record keeping, and confidential records management.
Skill in:
- Entering data into a computer system with skill and accuracy and maintaining electronic records and files.
- Providing effective customer service and dealing tactfully and courteously with the public.
- Operating a personal computer utilizing standard and specialized software.
- Communicating effectively verbally and in writing.
License and certification requirements: A valid Driver's License is required. Level I Court Clerk certification required within two years of hire.
Physical demands and working environments: Work is performed in a standard office and municipal court environment. Travel up to 3 overnight training seminars each year. Some weekend and early evening work may be required.
