What are the responsibilities and job description for the Administrative Specialist, Police (Limited-Term Position) position at City of Onalaska?
The City of Onalaska is seeking to hire a part-time (16 hours per week for 2025) Administrative Specialist in the Police department. Under general supervision of the Police Chief, an employee in this position is responsible to perform a variety of administrative tasks.
Essential Job Functions:
- Purchases, reviews, and maintains inventory of office supplies, forms, and office equipment. Arranges for maintenance and repair of office equipment as needed or required.
- Assists in the maintenance of department budget records, including annual budget forms, and updating records and financial reporting activities.
- Assists in the development, administration, and monitoring of department goals and initiatives.
- Provides input in order to make office systems more efficient for the Department.
- Provides administrative support to Chief of Police/Assistant Chief requiring a high degree of confidentiality, and knowledge of time sensitive prioritization in addition to filing, data entry and document management.
- Receives and distributes office mail. Prepares responses as applicable.
- Assists with administrative activities related to the police department grants.
- Assists in the planning, support, and fundraising of police department related community events (i.e. National Night Out, Citizen’s Police Academy, etc.).
- Manages, changes, and reviews any additions, changes, and deletions on the police department’s web pages and social media.
- Contributes to a cooperative working effort by demonstrating a willingness to perform other job-related work, as needed or requested. The interdependency of operations is recognized and the abilities and skills exist to do other work as needed or requested. Assistance is given to others and special projects as scheduled or requested. This is a recognized and accepted part of being a member of the administrative support staff.
- Performs other duties as needed or assigned.
Compensation: The 2025 wage for this limited-term position is $19.00 to $21.00 per hour depending on qualifications. There are no benefits are associated with limited-term positions.
To Apply: To be considered for this opportunity, submit an online employment application. Position open until filled with first review of applications on March 12, 2025.
Additional information: Flexible scheduling available 7:30am until 5:00pm, Monday through Friday. Weekends and holidays off. Must pass and maintain a fingerprint background check. EOE/Drug Free Workplace.
Associate’s Degree as a paralegal, office manager, records management or related program. Proven experience in an office setting or any combination of education and experience that provides equivalent knowledge, skills and abilities. Proficient using Microsoft Office Suite or similar software.
Salary : $19 - $21
