Administrative Assistant

The City of Overland Park has a full-time Administrative Assistant position available in the Police Department Department.

Summary

Performs a variety of administrative support duties. Types routine to complex correspondence, reports and other documents. Compiles data and prepares statistical reports. Establishes and maintains manual and computerized files, records, and logs. Answers questions and provides information. Answers phones and takes messages. Processes invoices and purchase orders. May have various other duties.

Requirements

• Basic education which includes courses in typing, basic mathematics, bookkeeping, and operation of office machines and personal computers (word processing, spreadsheets, and Presentations) or an equivalent combination of education and work experience.
• If the job is required to access the Kansas Criminal Justice Information System, you must be at least 18 years of age.
• Two to three years administrative and clerical experience including use of PC.
  
  

Skills

• Basic math and accounting skills.
• Good oral and written communication skills.
• Interpersonal skills.
• Proficient typing and data entry skills.
• Good listening skills.
• May require shorthand or dictaphone skills.
• Working knowledge of word processing, spreadsheets, databases, email, and calendaring computer software applications.
  
  

Mental Requirements

• Analytical skills.
• Ability to prioritize multiple tasks.
• Ability to work independently.
• Ability to learn and understand PC software applications.
• Diplomacy and judgment.
• Organizational skills.
• Ability to work in hectic environment with many interruptions.
• Ability to comprehend and protect confidential and sensitive information .
• Concentration.
• Alpha and numeric recognition.
  
  

Physical Requirements

• Hand and eye coordination adequate to input computer, operate typewriter, calculator and other office equipment.
• Ability to make and receive phone calls.
• Ability to operate two-way radio.
• Visual stamina and acuity adequate to review alpha/numeric data and to spend long periods looking at computer screens.
  
  

SUPERVISORY RESPONSIBILITY (Direct & Indirect)

• None.
  
  

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

No City residency requirement.

Must successfully pass a background check, drug screen, physical exam and essential functions test.

Normal Work Hours: 8:00 a.m.-5:00 p.m., Mon.-Fri.

Salary Range: Grade B $20.50 hr - $27.06 hr

Application Deadline: Open until filled

Benefits: Full-time

To view the full job description, please go to the City of Overland Park's Job Description page and search by title: Administrative Assistant.

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