Purpose of Position

The Events Manager is responsible for the preparation and execution of events at the Oxford Conference Center.  Seeking a person who will be passionate about our mission and bring positive and motivating energy to our team.  

Duties and Responsibilities

Supervision Received

The Events Manager will receive supervision from the Director.

Supervision Exercised

The Events Manager is responsible for supervising all full time and part time Event Staff.

Primary Duties:

• Scheduling and supervising Event Staff according to event calendar
• Maintaining and troubleshooting audio, video and lighting equipment
• Creating and designing floorplans for events
• Assisting with menu selections and managing orders with catering partners
• Working directly with local vendors to place linen/equipment rentals for events
• Managing the logistics of multiple events simultaneously
• Assist Director and Event Staff with facility maintenance concerns
• Working with Sales & Marketing Manager for problem solving and strategizing
• Conducting annual evaluations for Event Staff
• Conducting site visits, meetings, and planning for events/conferences with clients
• Maintaining and updating client accounts as needed
• Interacting with clients in a professional manner to provide the highest quality customer service

Secondary Duties:

•      Handling sales calls and bookings in absence of Sales & Marketing Manager
• Managing online event registration for conferences
• Working with Director on capital needs
• Attend events and represent the OCC at local events and organizations
• Will be “on call” during weekend and night events
• Assist event staff on set up and breakdown of events
• Assist with billing, invoicing and collecting of payments