Senior Payroll Administrative Services Technician

The City of Oxnard’s Police Department is seeking a Senior Payroll Administrative Services Technician to process bi-weekly timesheets, overtime verifications, and other related payroll transactions; handle police payroll inquiries; assist in payroll grant billing and task force billing; and cross-train in accounts payable.

WHAT YOU’LL DO:

• Review, verify, and enter payroll on a (bi) weekly basis; 
• Review and prepare prior pay period adjustments;
• Review and prepare payroll grant charges;
• Review and maintain work schedules;
• Research and respond to police payroll inquiries;
• Track various types of department overtime;
• Assist in overtime calculations for grant billing and task force billing;
• Provide training and assistance in payroll system & scheduling software;
• Cross-train in accounts payable.

Payroll/Classification Title:
Administrative Services Technician, Senior

SUPERVISION EXERCISED/ SUPERVISION RECEIVED:
Receives general supervision on routine items which are performed according to established standards and procedures and receives specific work instruction regarding non-routine matters and deadlines.

DISTINGUISHING CHARACTERISTICS:
This classification is distinguished from the Administrative Services Technician in that it performs more advanced processing of transactions and performs basic research, verification and reconciliation of accounts, data and/or other information related to assignment area.

WORK SCHEDULE:   The normal work week is Tuesday through Friday 8:00am to 6:00pm and alternating Saturdays 8:00am-5:00pm.  Depending on the work assignment staff may be assigned to a shift that is outside the standard work hours. In addition, this position may be required to be available to work additional hours in response to peaks in workloads and changes in department needs. This position is governed by the overtime provisions of the federal Fair Labor Standards Act and is
eligible for overtime pay.This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.

• Provides internal and external customer service and support; responds to inquiries, complaints and requests for information; performs basic research and gathers required information; and/or refers customers to appropriate resource for more complex requests.
• Processes transactions which may include: purchase order/invoice processing; resource requests; processing timesheets; fees/payment processing; account reconciliations; and applications processing.
• Enters, reviews, updates, verifies, tracks and/or maintains system data, files, documentation and records related to assignment area; runs and produces routine reports; performs calculations and verifies data.
• Prepares, issues and/or distributes correspondence, notices, permits, licenses, forms, documents, reports and/or other records.
• Monitors required supplies and equipment maintenance needs; initiates purchase or service requests.
• Performs other duties of a similar nature and level as assigned.

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:
      Positions assigned to fiscal support may be responsible for:

• Reconciling payroll, accounts payable and accounts receivable transactions;
• Entering invoices and verifying information;
• Updating and reconciling payment batches;
• Preparing check runs;
• Processing returned checks;
• Verifying and reconciling bank statements and accounts;
• Perform data entry;
• Responding to vendor questions;
• Performing collections or referring accounts to recovery services;
• Processing payroll;
• Running standard financial reports

The following are minimum qualifications necessary for entry into the classification:

EDUCATION:

• High School Diploma or GED

EXPERIENCE:

• Two (2) years of experience in area of assignment preferably in accounting and/or payroll. 

LICENSE/CERTIFICATION:

• May need a valid Class C Drivers license

OTHER REQUIREMENTS:

• Must be able to speak and understand English to effectively communicate with fellow employees, customers, and vendors
• Successful completion of a police background investigation may be required, with requirements determined by the City of Oxnard.

APPLICATION PROCESS:

• Submit NEOGOV/Government Jobs on-line application.
• Complete and submit responses to the supplemental questions, if required.
• Upload resume, cover letter, proof of degree (transcript), or other requested documents.

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.

The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments. There is currently one (1) full-time vacancy within the Police Department.

Selected candidate(s) must pass a thorough background investigation.

UNION MEMBERSHIP: Positions in this classification are represented by the Service Employees International Union (SEIU).

NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.
 
Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.
 
This position requires a 12 month probationary period.
 
Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.
 
EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants.  We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.
 
REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for individuals/people with disabilities.  If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date.  Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify

If you have any questions regarding this recruitment, please contact Annette Adams at annette.adams@oxnard.org or (805) 200-5448.
 
NOTE: The provisions of this bulletin do not constitute an expressed or implied contract.   Any provision contained in this bulletin may be modified or revoked without notice.

Salary : $45,729 - $69,957