Parts Inventory Specialist

Graduation from high school supplemented by college?level course work in business or computer science, and 1 to 2 years of responsible experience in an parts supply house or a central inventory system (preferably automotive garage or plumbing); or any equivalent combination of training and experience which provides the required knowledge, skills and abilities. Must possess forklift certification, or have the ability to obtain within 30 days from date of hire. Must possess a valid Florida Driver's License and maintain an acceptable, safe driving record.

Public Works - Code 1: Essential Employees may be required to work during an undeclared emergency and/or declared emergency.  On an incident by incident basis, the employee's Department Head will make the determination as to who will be required to work.
 

Under general supervision, performs responsible inventory control and administrative work to support activities of the Department.  Work involves maintaining supply and equipment inventories, including identifying and controlling fixed assets.  Employee is responsible for processing purchase orders and invoices, storing and issuing supplies and equipment, and maintaining proper inventory and stock control records of equipment and materials assigned to personnel.  Duties assigned to employees in the position may vary slightly according to the specific needs of the Department and/or allocation of workload. Reports to the designated supervisor.

Receives and reviews purchase orders or requisitions as submitted by department personnel ensuring inclusion of correct information, coding, account numbers, etc., and determining appropriateness of requests; retrieves items from Department stocks or orders requested goods from approved vendor lists, as appropriate; may travel to vendor sites to purchase and retrieve various items.
 
Tracks backordered parts and supplies on a continuous basis, providing status reports to supervisors.
 
Receives, unpacks, checks and records incoming goods, notifying vendors and returning improper or damaged goods, as necessary; stores goods in proper storage areas according to established systems; issues goods according to purchase orders and requisitions, and withdraws orders from stock as requested, checking and recording proper identifying data such as commodity size, lots, codes, etc.
 
Researches availability and price trends of various equipment, supplies, materials and services routinely purchased by the Department, contacting vendors, obtaining information and comparing data to determine rates and services that best benefit the Department.
 
Establishes and maintains inventory files of fixed assets, supplies and materials, and distribution or assignment of such items to personnel; maintains lists of approved vendors, services, prices, etc.; prepares stock and inventory reports.
 
Performs physical inventory of fixed assets and supplies, tagging and/or engraving items with identifying codes; maintains stock and inventory control records, ensuring proper recording of equipment, supplies and materials; maintains adequate inventory of consumable supplies, materials, state forms, etc., and distributes as necessary.
 
Processes Department invoices.
 
Manages recycling and excess scrap material and is responsible for hazardous materials storage, labeling, cataloging, handling, training of shop personnel and disposal through licensed vendors.  Records and maintains HAZMAT records from cradle to grave.  Inspects storage containers and ensures compliance with State DEP rules on an ongoing basis.
 
Manage  equipment and parts warranty program.  Ensures that warranties are utilized and files necessary claims with manufacturers and vendors.
 
ADDITIONAL JOB FUNCTIONS
 
Performs other related work as required.
 
This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position.  While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add or remove duties and assign other duties as necessary that are a logical assignment to the position.