Property and Evidence Supervisor

The following education and experience will be accepted:

• An Associate degree or higher in Business Administration or related filed, plus five (5) years of experience in handling, receiving, storing and disposal of police property/evidence, inventory control, materials management and records management; OR

• High School Diploma, GED or equivalent plus nine (9) years of experience in handling, receiving, storing and disposal of police property/evidence, inventory control, materials management and records management.

Must have two (2) years of supervisory experience within the criminal justice field.  Must possess a valid Florida Driver’s License and have and maintain an acceptable driving record

 SPECIAL REQUIREMENTS

Possession of IAPE Evidence Specialist Certification and PEAF Certified Property and Evidence Certification, or the ability to obtain within one (1) year from hire date.

Essential Employees may be required to work during an undeclared emergency and/or declared emergency.  On an incident-by-incident basis, the employee’s Department Head will make the determination as to who will be required to work.

Under general supervision, performs supervisory, technical, and administrative work in the Investigations Division of the Police Department. Work involves supervising Evidence Technicians. Provides direct guidance and training to subordinate personnel, ensuring custody of evidence and personal property and ensuring proper disposal of property and evidence. Oversees the Digital Management System and responsible for issuing evidence to police and court personnel, maintaining records of evidence inventory, and presenting court testimony concerning evidence handling procedures. Performs responsible audits. Continually observes personnel to ensure that work meets or exceeds accepted industry standards. Reports to the Investigations Lieutenant.

Assigns, directs and supervises subordinate personnel, ensuring strict adherence to established policies, procedures and standards. responsible for budget preparation and monitoring, forecasting and calculating future budgetary needs for the unit. Ensures that all evidence and property are maintained in a safe and secure environment, with access limited to authorized personnel, while ensuring the chain of custody is always current. Managing the Property and Evidence Unit involves determining funding requirements, preparing the budget, monitoring the status of allocated funds and controlling expenses.

Briefs subordinates on daily work assignments and transmits communications, orders, policies, and other administrative directives. Observes and instructs new personnel, provides assistance and resolves issues as necessary, and ensures that staff stay current with latest forensic and evidence handling information through training courses and in-house activities.

Administers or provides recommendations for routine personnel matters such as recruiting, interviewing, hiring, training, assigning, scheduling, granting leave, appraising and disciplining. Ensures records and reports are submitted as required by department and city management. Also ensures that subordinates receive the necessary training to perform duties, advises staff on policy and procedure changes and develops training plans to track progress.

Responsible for leading, supervising and directing personnel. Oversees their work provides assistance in areas of responsibility, which may include performing the role of an Evidence Technician when needed. Creates unit goals and objectives, ensuring staff participates in achieving those goals on a quarterly basis.

Reviews reports, records and other documents prepared by subordinate staff, advising on any discrepancies or deficiencies, and implementing procedural changes as necessary to improve work product and efficiency. Reviews unit purchases for supplies and equipment, making reasonable efforts to forecast future purchasing needs. Acts as the liaison for all outside agencies assisting the department, maintains an accurate contact database and attends administrative meetings for supervisors and patrol staff.

Reviews, amends as necessary, and submits staff reports, laboratory requests, purchase documents and a variety of tangible files. Conducts scheduled and random inventory audits on property, evidence, supply items and equipment, identifying problems and generating formal reports with findings and corrective actions. Provides superior customer service by answering telephones, handling inquiries based on knowledge of Investigations Division operations, and performing research as necessary.  Refers calls to the proper officials as needed.

Maintains inventory of property, evidence, equipment, supplies, materials and forms. Ensures assigned office equipment, is inspected and maintained, reporting damage when necessary, and monitors office facilities for safety and housekeeping compliance. Investigates accidents involving employee or equipment injuries and prepares appropriate reports. Ensures the property and evidence storage area complies with established policies, procedures and filing systems. Conducts narcotics disposal as needed, in accordance with a judge's court order and department general orders.

Oversees the retrieval, organization, and secure storage of digital evidence using Axon Evidence (Evidence.com) or any other submitted digital evidence. Ensure proper chain of custody, compliance with departmental policies, and adherence to legal standards when handling body-worn camera footage, dashcam recordings, and other digital media. Provide authorized personnel with access to relevant evidence for investigations, court proceedings, and internal reviews while maintaining data integrity and confidentiality. 

Reviews incoming mail, determining propriety of requests for information and assigning to proper subordinate for processing, as appropriate.

ADDITIONAL JOB FUNCTIONS

Perform other related work tasks as required by supervision. 

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position.  While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add or remove duties and assign other duties as necessary that are a logical assignment to the position.

Salary : $52,243