What are the responsibilities and job description for the Management Analyst I/II position at City of Palm Desert, CA?

Salary : $82,118.00 - $118,414.00 Annually

Location : Palm Desert, CA

Job Type : Full-Time

Job Number : 2024-0030

Department : Public Works

Opening Date : 12 / 19 / 2024

Closing Date : Continuous

Definition

This position is open until filled. Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the position based on the number of applications received.

The City of Palm Desert provides exemplary and sustainable services, amenities and programs for the benefit of the local and surrounding communities. When you interact with a City employee, you will find our collaborative, driven and efficient staff working together to provide strategic solutions for the community and each other. We are a city focused on external and internal customer service and try to find a way to say "yes," while not compromising the City's or our own integrity. Our efforts are guided by our core values :

Integrity

Stewardship

Service

Community

Innovation

Teamwork

Our employees are passionate about innovation, collaboration and growth, which is supported by the City's Council and Executive Team. We are an environment that thrives on making changes, pivoting quickly, and is full of movers and shakers. We are constantly striving to improve processes and better our approach so that we can better support the needs of the City. If you have growth mindset and find change exciting, the City of Palm Desert may be your ideal working environment!

THE OPPORTUNITY

The City of Palm Desert is seeking a Management Analyst I / II with strong program implementation skills and an understanding of community services including parks and recreation, landscaping, and facilities. This position involves preparing, managing, and delivering multiple projects for the City. Key responsibilities will include various project tasks that require strong collaboration and communication skills, as the role frequently interacts with the public, committees, and vendors. The successful candidate will play a vital role in supporting the execution and delivery of projects and programs by working closely with vendors and team members to ensure high-quality outcomes.

Under general supervision (I) or direction (II), performs professional management, financial, budgetary, policy, and operational analysis, and program development in support of an assigned department, program, or function; conducts and administers budgets, contracts, special projects, programs, and studies; researches and analyzes departmental and programmatic practices and procedures by conducting needs analyses, feasibility studies, and evaluations; makes recommendations for improvements and develops implementation plans; fosters cooperative working relationships among City departments and acts as a liaison with the media and various community, public, and regulatory agencies; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED

Receives supervision from assigned supervisory or management staff. Does not directly or indirectly supervise other professional staff but may supervise or provide work direction and training to subordinate technical or clerical employees.

Class Characteristics

Management Analyst I : This is the entry-level classification in the Management Analyst series. Initially under general supervision, incumbents perform the more routine professional analytical duties related to various departmental projects, programs, and functions while learning to perform the full range of assignments associated with their positions. As experience is gained, assignments become more varied, complex, and difficult. Close supervision and frequent review of work lessens as an incumbent demonstrates skill to perform independently. Positions at this level are not expected to function at the same skill level, and usually exercise less independent discretion and judgment in matters related to work procedures and methods, as compared to the Management Analyst II. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.

Management Analyst II : This is the journey-level classification in the Management Analyst series. Incumbents are responsible for performing a wide range of analytical tasks in support of assigned department. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of assigned projects and programs. Assignments are given within general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to deliver work products. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.

Positions in the Management Analyst I / II class series are flexibly staffed and positions at the Management Analyst II level may be filled by advancement from the Management Analyst I level; progression to the Management Analyst II level is subject to management approval and is dependent on the incumbent (i) performing the full range of duties assigned to the II level, and (ii) acquiring the knowledge, skill, and experience necessary to meet the minimum qualifications for the II level of the series.

Management Analyst II positions are distinguished from Senior Management Analyst in that the latter serves as a technical expert in multiple disciplinary and programmatic areas and / or manages the most complex, politically sensitive, and / or City-wide projects, programs, and initiatives that require advanced expertise to support management and City Council priorities and directives.

Examples of Typical Job Functions

Positions at the Management Analyst I level may perform some of these duties and responsibilities in a learning capacity.

Performs a variety of professional organizational, planning, management, operational, financial, and legislative analytical duties, as well as public information and community outreach duties in support of assigned projects, programs, and activities.

Develops, implements, and manages various programs and projects including scope, description, and implementation plans in support of departmental operations; monitors program performance by researching and analyzing operational, fiscal, and technical data and impact to determine feasibility, resolve problems, and increase efficiency; consults with City staff, management, and outside agencies; recommends and implements modifications to systems and procedures.

Conducts a variety of analytical and operational studies by selecting, adapting, and applying appropriate analytical, research, and statistical techniques; evaluates alternatives, makes preliminary and final recommendations, and assists with the implementation of procedural, administrative, and / or operational changes after approval; prepares comprehensive technical records and reports, identifies alternatives, and makes and justifies recommendations.

Assists in developing departmental goals, objectives, policies, procedures, work standards, and administrative control systems; conducts assessments of new and existing programs and special projects.

Prepares and develops, monitors, and administers the operating and capital improvement program (CIP) budgets for assigned program or department; prepares preliminary budget estimates; performs financial forecasting and planning; recommends revenue and expenditure adjustments; prepares budget reports for review by management and the Director.

Establishes and maintains internal control procedures and ensures that accounting standards are met.

Assists in the development and reporting of grants and alternate funding sources; ensures compliance with federal, state, and other funding agencies and City accounting and reporting requirements as well as applicable laws, regulations, and statutes.

Prepares, reviews, and approves solicitation documents (e.g., Requests for Proposals, Requests for Quotes, Scopes of Work, and Construction Specifications); manages bid processes and administers contracts and agreements; interprets, applies, and advises staff regarding City procurement processes and policies.

Authors sections of management, operational, staff, legal, regulatory, and financial reports; may present information to the City Council and other boards, committees, and commissions.

Serves as a liaison and represents the department and City to local businesses, the public, media, various regulatory agencies, community groups, and other agencies; interprets and explains departmental and programmatic policies and procedures; facilitates the resolution of problems and concerns.

Participates as a process expert in research, development, conversion, installation, and maintenance projects for computer applications and systems.

Attends and participates in professional group meetings; stays abreast of new trends, technologies, and innovations in area(s) of assignment; researches emerging products and enhancements and their applicability to City needs.

Monitors changes in federal, state, and local regulations, analyzes impact, and recommends and implements policy and procedural changes after approval.

Participates on boards, committees, and commissions as assigned.

Receives, investigates, and responds to difficult and sensitive problems and inquiries in a professional manner; identifies and reports findings and takes necessary corrective action.

May plan, organize, assign, review, and evaluate the work of assigned administrative support staff; may train staff in work procedures; may recommend initial disciplinary action as appropriate; may assist in employee selection.

May oversee department fiscal administration activities including accounts receivable and payable, payroll, purchasing, and contract administration; may prepare, review, and approve invoices, check requisitions, and purchase orders; may prepares expenditure summary reports and other financial reports as requested.

Performs other duties as assigned.

Qualifications

Knowledge of :

Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.

Theories, principles, and practices of public and business administration as applied to assigned operations, programs, and projects.

Administrative principles and practices, including goal setting, program development, implementation, and evaluation, project management, budget development and administration, and contract administration.

Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.

Principles and techniques of conducting analytical studies, evaluating alternatives, making sound recommendations, and preparing and presenting effective and technical reports.

Public relations techniques.

Recent and on-going developments, current literature, and sources of information related to assigned programs, projects, and services.

Basic principles and practices of employee leadership, including work planning, assignment, and monitoring, and the training of staff in work procedures.

Record keeping principles and procedures.

Modern office practices, methods, and computer equipment and applications related to the work.

English usage, grammar, spelling, vocabulary, and punctuation.

Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.

Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to :

Interpret, apply, explain, and ensure compliance with applicable federal, state, and local policies, procedures, laws, and regulations.

Develop, implement, and manage assigned programs, projects, and activities in an independent and cooperative manner, evaluate alternatives, make sound recommendations, and prepare effective technical and administrative reports.

Assist in the development of goals, objectives, policies, procedures, and work standards.

Coordinate and oversee departmental administrative, budgeting, and fiscal reporting activities.

Plan and conduct effective management, administrative, and operational studies.

Plan, organize, and carry out assignments from management staff with minimal direction.

Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.

Evaluate and develop improvements in operations, procedures, policies, or methods.

Research, analyze, and evaluate new service delivery methods, procedures, and techniques.

Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.

Plan, organize, schedule, assign, train, review, and evaluate the work of staff.

Make accurate arithmetic and statistical computations.

Effectively represent the department and the City in meetings with the media, governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.

Establish and maintain accurate databases, records, and files.

Organize own work, set priorities, and meet critical time deadlines.

Effectively use computer systems, software, and modern business equipment to perform a variety of work tasks.

Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.

Communicate effectively in English, both orally and in writing.

Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience :

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be :

Management Analyst I / II : Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration or a related field.

Management Analyst I : Prior professional management analysis experience is preferred.

Management Analyst II : Two (2) years of increasingly responsible administrative, operational, management, and / or financial analysis experience equivalent to that of a Management Analyst I in the City of Palm Desert.

The City of Palm Desert offers a competitive benefits package to all employees. These benefits include :

Competitive salary ()

Medical, dental and vision coverage for employee and dependents (up to 100% paid by employer)

12 paid holidays annually

12 paid sick days annually

Two weeks of annual paid vacation, additional vacation available for Management positions

The City does not participate in the Social Security program, except for the mandatory 1.45% Medicare contribution.

2% @ 62 CalPERS retirement, 2% @ 55 for Classic Members

IRC 125 Cafeteria Plan (flexible spending plans)

Life insurance (equal to annual salary)

Longterm Disability Plan

Accidental Death & Dismemberment Coverage

Retiree Health Savings Plan : 1% Employee Contribution, 1% Employer Match

Voluntary Deferred Compensation Program

Tuition Reimbursement Program

Employee Assistance Program

Rideshare Incentive Program

Qualified employer for PSLF Program eligibility

Instructions for completing the supplemental questionnaire : Responses to the questions below will be used to determine your eligibility to advance in the recruitment process. An attached resume is not an acceptable substitution for a completed application. Please do not type "see resume" or "see application" in your responses. Incomplete responses, false statements, or omissions may result in disqualification in the selection process. By continuing in the process, you are certifying that all information provided in the application and supplemental questionnaire is true to the best of your knowledge. Select "Yes" to reflect that you have read and understand this statement.

Describe a process or system that you improved so customers would be better served.

What do you do to build and maintain positive working relationships?

Describe your experience with managing deadlines andon-going changes in priorities.

Describe your experience with public presentation. Please include examples in which you either led, facilitated, or participated in public presentations (including to Boards, Commissions, and Councils); meetings with other staff, consultants, developers and stakeholders; public meetings and community outreach programs.

Provide details on how your education, training, and professional experience attributes to your success of managing projects.

Please describe your experience with budget management.

APPLICANT'S ACKNOWLEDGMENT - NOTIFICATION VIA EMAIL : I understand that it is my responsibility to check my email, including junk mail or spam folders, for any communication from the City of Palm Desert. Communication will be sent via email to the email address I have provided on my application. Select "Yes" to reflect that you have read, understand, and agree to this statement.

Required Question

Salary : $82,118 - $118,414

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