What are the responsibilities and job description for the Safety & Risk Manager position at City of Panama City Beach?
Under general supervision, this position oversees the City’s comprehensive safety, insurance, and risk management program, assessing and identifying organizational risks and developing and implementing responsive risk management strategies.
MAJOR DUTIES
- Develops, implements, and coordinates a City-wide Risk Management and Loss Prevention Program; advises on best practices and monitors industry trends for program enhancements.
- Collaborates with management, front line supervisors, and employees to construct, deliver, and promote programs and services to enhance workplace safety.
- Serves as ADA (Americans with Disabilities Act) Coordinator; responds to citizen inquiries and grievances, coordinates with City staff to resolve the same.
- Conducts risk assessments; analyzes losses to identify trends and opportunities to develop and implement prevention strategies.
- Conducts incident and accident investigations to identify root causes and develop solutions to eliminate or reduce the likelihood of recurrence.
- Performs or manages the performance of safety inspections to identify potential hazards to staff, property, and the public; coordinates with departments to implement corrective actions.
- Provides technical guidance, expertise, and consultation on general safety; coordinates/participates in safety committees; develops, implements, and facilitates safety training programs.
- Compiles statistical data and prepares reports; presents findings of the same.
- Administers the workers' compensation program; coordinates the return-to-work program with designated medical providers and staff.
- Administers the property and liability program; collects, analyzes, and reports all property, liability, auto, and casualty claims and works with insurance carriers to ensure timely resolution; monitors policy including additional insurance and deductible payments; manages the annual insurance renewal.
- Analyzes and reviews liability claims involving City staff, equipment, and property; prepares and coordinates responses to interrogatories in lawsuits.
- Manages the City's Certificate of Insurance (COI) program. Reviews contracts for indemnity and insurance provisions; reviews permits to ensure appropriate liability coverage and/or waivers are present. Analyzes all certificates of insurance and additional insured documents received from contractors, insurance companies, and insurance agents; follows-up to ensure up-to-date documents are received on all active contractors on City projects and ensures database is up-to-date.
- Manages the City’s AED program. Coordinates annual inspections of City equipment and machinery.
- Maintains the City's risk management files and documents, including Safety Data Sheets (SDS). Distributes SDS's to appropriate departments and employees.
- Develops and recommends Citywide policies and procedures including direction on safety-related directives.
- Assists in preparing and proposing risk management budget, monitors expenditures against approved budget.
- Reviews motor vehicle records for all City drivers to ensure compliance with policy; manages FMCSA compliance.
- Maintains confidentiality of information consistent with applicable City policies, and applicable state and federal regulations.
- May provide functional supervision to office support staff.
- Performs other duties as assigned.
MINIMUM QUALIFICATIONS
- Bachelor's degree in Risk Management, Occupational Safety and Health, or related field from an accredited college or university; three years of progressive responsible experience in risk management, including the areas of workers’ compensation, safety, and general liability.
- Florida driver’s license with safe driving record.
- Associate in Risk Management (ARM), Certified Risk Management Professional (CRMP), and/or Certified Safety Professional (CSP) desirable.
- Experience managing risk programs in the public sector is preferred.
- Equivalent combinations of education and experience may be considered.
KNOWLEDGE REQUIRED BY THE POSITION
- Knowledge of City personnel policies and procedures.
- Knowledge of the theory, principles, and practices of risk management.
- Knowledge of safety and risk management best practices.
- Knowledge of federal, state, and local laws, statutes, and ordinances related to workers' compensation, Americans with Disabilities Act (ADA), property and casualty and loss control.
- Knowledge of safety programs and documentation, including Safety Data Sheets (SDS).
- Skill in investigating accidents and preparing reports identifying causes and possible preventive measures.
- Skill in administering auto, general liability, and workers' compensation programs.
- Skill in implementing and enforcing loss control standards.
- Skill in negotiations and influencing others.
- Skill in collecting and analyzing complex data.
- Skill in the safe and lawful operation of motor vehicles.
- Ability to recognize, analyze, develop action plans, and solve a variety of problems.
- Ability to handle difficult and stressful situations with professional composure.
- Ability to plan, coordinate, and conduct employee training programs on risk management topics.
- Ability to administer a municipal employee safety program to ensure employee safety and loss prevention.
- Ability to research, analyze, and provide statistical data on claims and losses for City departments and staff.
- Ability to administer renewals, record keeping, and testing requirements for employees with Commercial Driver's License (CDL).
- Ability to review certificates of insurance received from vendors or contractors to ensure compliance with the City's required insurance coverage and limits.
- Ability to use standard office equipment, computer equipment and software including word processing, database management, spreadsheet applications, and electronic mail.
- Ability to maintain risk management files and documents, including Safety Data Sheets (SDS).
- Ability to interpret, understand, and comply with complex statutes, ordinances, regulations, standards, and laws.
- Ability to listen well and communicate effectively orally and in writing with various audiences.
- Ability to regularly exercise significant discretion and independent judgment in risk management and workers’ compensation cases.
- Ability to work in a challenging environment and to manage multiple and competing priorities.
- Ability to establish and maintain effective working relationships with employees, management, vendors, other agencies, and the public.
SUPERVISORY CONTROLS
The Human Resources & Risk Management Director assigns work in terms of very general instructions. The supervisor spot-checks completed work for compliance with procedures and the nature and propriety of the final results.
GUIDELINES
Guidelines include state and federal employment laws, employee benefits guidelines, and City and department policies and procedures. These guidelines require judgment, selection, and interpretation in application.
COMPLEXITY/SCOPE OF WORK
- The work consists of varied technical, analytical, and professional level risk management duties. Frequent interruptions, the need for reprioritization, and the quality of business contacts/relationships contribute to the complexity of the position.
- The purpose of this position is to manage the City’s risk management functions in collaboration with all City departments focusing on the values and strategic objectives of the City. Successful performance helps ensure the overall effective and efficient operation of the City government.
CONTACTS
- Contacts are typically with employees, management, attorneys, insurance carriers, contractors, vendors, job applicants, other agency professionals, and the public.
- Contacts are typically to exchange information, influence others, negotiate matters, resolve problems, and provide services.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
- While performing the duties of this job, the employee is regularly required to walk, stand, stoop, sit, talk, hear, see, and demonstrate manual dexterity. The employee is also required to perform light lifting to heavy lifting, distinguish between shades of color, utilize the sense of smell, and conduct field audits, investigate, and observe work sites or areas of damage in weather that may be cold, hot, or wet.
- The work is performed in an office and outdoors.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
- May functionally supervise administrative support staff.
Salary : $34 - $43
