What are the responsibilities and job description for the Accounting Clerk (Accounts Payable) position at City of Panama City, FL?

Salary : $37,585.60 Annually

Location : Panama City, FL

Job Type : Full- Time

Job Number : 20250213

Department : City Clerk Treasurer

Opening Date : 02 / 13 / 2025

Salary : Salary / Hourly wages may be adjusted based upon experience within Step Plan Parameters.

MAJOR FUNCTIONS

This is an administrative and technical position within the Accounting Department. Accounting duties relating to a variety of accounts payable are a key component of this position. Detailed work relating to entering, validating, processing invoices and other duties within the scope of accounting. This position functions under the general guidance and leadership of the Accounting Manager / Deputy City Treasurer within the City Clerk / Treasurer's office. This position is responsible for the majority of the City's accounts payable functions.

ESSENTIAL DUTIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.

Process invoices received for payment.
Process manual check requests.
Process weekly and extra accounts payable check runs.
Create and maintain vendor files within the City's software including form W-9.
Prepare annual form 1099 processing.
Coordinates with internal and external resources for the execution of accounts payable tasks to ensure all invoices are processed accurately and efficiently.
Effective understanding and implementation of basic accounting principles including but not limited to matching principle, consistency principle, cash versus accrual principle, full disclosure principle, etc.
Communicates in an efficient, prompt, team focused and courteous manner with all internal and external customers including regulatory bodies and public entities.
Maintains accounting records and documents in accordance with required records retention laws and general practice guidelines.
Prepare and present reports as needed to varying sized groups of stakeholders.
Provide requested reports and information to the City's auditors.
Assists in preparation of reports for internal and external customers and agencies.
Researches and resolves discrepancies.
Performs other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

Basic knowledge of governmental accounting practices and principles.

Basic knowledge and skills as they relate to checks and balances within acceptable accounting standards including understanding of debits, credits, research of errors and other accounting practices.

Ability to understand the relationship and basic understanding of purchase orders, invoicing, accounts payable, auditing and other basic daily business accounting practices.

Application and knowledge of laws, rules and regulations governing purchasing processes and procedures.

Computer skills including proficiency with Word, Excel and Outlook.

Ability to independently and rapidly learn proprietary or third-party accounting-based software as required.

Skills with purchase orders, invoicing, accounts payable, check reconciliation, auditing and other basic daily business accounting practices.

Excellent communication skills, both in written and verbal format, with all customers and agencies.

Desire and ability to work in an effective, cooperative, team focused and positive manner with internal and external customers.

Problem-solving skills inclusive of multi-taking abilities.

Skills to compose, create and edit correspondence, documentation and reports.

Ability to work independently and with a team setting.

Self-starter and independent but readily adapts to direction.

Possession of general office etiquette and ability to establish and maintain effective working relationships.

Ability to establish and maintain effective and cooperative working relationships with team members, supervisors, departmental officials, officials of other agencies, and the public.

Basic office equipment and computer application knowledge.

MINIMUM QUALIFICATIONS

Graduation from high school or possession of an acceptable equivalency diploma.

Associate's degree in accounting or business preferred.

Three (3) years of experience in accounts payable preferred.

A comparable amount of training and / or experience may be substituted for the minimum qualifications.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Summary :

Occasionally - Lift / Carry : 10 lbs., Push / Pull : 10 lbs., Squat / Kneel, Climb, Crawl, Reach above Shoulder and Reach Outward, Drive.

Frequently - Lift / Carry : Less than 10 lbs., Push / Pull : Less than 10 lbs., Bend, Twist / Turn, Stand, Walk.

Constantly - Handling / Fine Motor Skills, Type / Keyboard, Sit.

DISCLAIMER

These are intended only as illustrations of various types of work performed. The omission of specific duties does not exclude them from the position.

Panama City Offers a complete benefits package to all full time employees. Below is a list of the benefits offered by the City.

For more detailed information about the benefits please reach out to the Human Resources Department.

WORK / LIFE INTEGRATION

12 Days of Paid Time Off

12 Days of Paid Sick leave- 6 may be used for family

12 Days of Paid Holidays

Birthday Leave

Bereavement Leave

Military Leave

Social Event Outings

Employee Assistance Program

HEALTH & WELLNESS

Medical Benefits-Team Member (ZERO cost option available)

Family Member Benefits available (City supplemented premium)

Dental Benefits (Premium paid in FULL for Team Members)

Orthodontic coverage for children (under 19)

Vision Benefits

Blood Drives (ADDITIONAL Paid Time Off for participation)

Wellness Incentive Program

Health Savings Account / Medical FSA

FINANCIAL WELLNESS

General Employee Retirement Pension Fund (10% of annual compensation)

Access to Professional Financial Advisory Services

City Paid Life Insurance and AD&D ($50,000)

Additional Life and AD&D coverage available for employees, spouse, and Children

Short-term Disability (Paid in FULL by City)

Long-term Disability (Paid in FULL by City)

Accidental Insurance

Critical Illness Insurance

Education Assistance Program / Tuition Reimbursement

Job Stability & Security

Salary : $37,586

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