What are the responsibilities and job description for the Purchasing Coordinator position at City of Parkland, FL?

Salary : $57,137.60 - $74,276.80 Annually

Location : Parkland, FL

Job Type : Full Time Employee

Job Number : 00778

Department : Purchasing

Opening Date : 01 / 29 / 2025

Closing Date : 2 / 11 / 2025 11 : 59 PM Eastern

General Purpose

There are lots of reasons to join the City of Parkland's dynamic team of public servants! Besides competitive pay, we offer great benefits, learning opportunities, professional development, and a team that truly cares about each other. That's why we were named one of Sun-Sentinel's 2022 Top Workplaces based on what our own employees had to say about their experience working for the City of Parkland! Check out the benefits tab of this ad to learn more about our great benefits!

What you'll be doing :

This position involves assisting in the coordination and management of procurement activities for a wide range of commodities, services, and construction projects. The role provides exposure to various professional disciplines, offering opportunities for growth. This individual must have a solid understanding of market factors such as availability, supply sources, and trends that influence procurement decisions. This knowledge is applied to support efficient purchasing processes and to address related challenges effectively. Work is performed under the supervision of the Purchasing Manager.

Essential Job Functions

Conducts and assists staff in the research and preparation of specifications and requests for quotations.
Prepares solicitation drafts, and reviews routine boilerplate terms and legal requirements, and special terms and requirements.
Utilizes previous purchase documents to formulate or complete specifications and new bid packages.
Develops new specifications as assigned.
Ensures that public meetings are properly posted, room is reserved and set up accordingly.
Assists with the development, issue, and award of quote requests (informal bids) for single purchases and annual contracts, within authority level, as assigned.
Assists with the preparation and set up of bid openings, evaluation committee meetings and other public meetings, as requested.
Supports internal and external customers with various requests and needs.
Maintains solicitation and contract document records, both electronic and paper files, assuring files are current and accurate.
Monitors and updates status of annual contract renewals.
Generates procurement reports utilizing department statistics and on-line databases.
Assists departments in obtaining and reviewing insurance certificates, professional certifications and licensures, as well as other required documentation.
Conducts cost analysis when requested.
Researches and follows up on viable contracts and supply sources for collaboration and cooperative procurement opportunities.
Provides assistance in the development of training materials for City staff on Purchasing policies, procedures, and processes / systems.
Works effectively with other departments, employees, vendors, and other public agencies. Use judgement and initiative in making recommendations and resolving problems.
Attends professional and industry trade shows, conferences, and workshops.
Ensures compliance with City policies and regulatory requirements in all purchasing activities.
Performs related work as assigned.

Qualifications

MINIMUM EDUCATION AND EXPERIENCE

Bachelor's degree from an accredited college or university with major coursework in procurement, business, public administration, or closely related field.

Minimum of two (2) years procurement or contract related experience, preferably within a municipal, state, or county government; OR any equivalent combination of education, training, and relevant experience.

Must possess FEMA 100, 200, and 700 certifications, or the ability to obtain within the first six (6) months of employment.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of generally accepted purchasing principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work.

Ability to understand and follow written and oral instructions.

Ability to read, update, evaluate and maintain various records and files.

Ability to access, operate and maintain various software applications.

Ability to clearly communicate information both orally and in writing.

Skill in performing routine-to-moderately complex mathematical computations and tabulations accurately and efficiently, as they relate to purchasing.

Ability to meet the public and establish effective and positive working relationships with City employees, employees of other agencies, vendors, and the general public.

Professional attitude with attention for detail and process improvement.

Ability to work independently with little supervision as well as the ability to follow detailed directions when provided, and work together as a team.

Ability to maintain confidential information.

Ability to make decisions in accordance with procedures, laws and regulations, and to apply these to work problems.

Ability to attend work on a regular and reliable basis.

Ability to multitask while working with tight deadlines and shifting priorities.

Proficiency in Microsoft Office Suite. Knowledge of, or the aptitude to quickly learn online procurement platform and the ability to operate basic office equipment.

Working Conditions & Physical Requirements

Work environment is typically performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.

The work is sedentary work and requires exerting up to 10 pounds of force occasionally and negligible amount of force constantly to move objects.

Additionally, the following physical abilities are required : crouching, feeling, manual dexterity, grasping, handling, hearing, lifting, mental acuity, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, and walking.

Health Insurance

The City of Parkland recognizes that every employee is unique and strives to provide a benefits package that puts the employee in control. As such, you have the option of selecting from two comprehensive health plans : a Health Maintenance Organization (HMO) and a Point of Service (POS). The City provides employees with the HMO Single Coverage plan at no cost to the employee. Employees can elect to add dependents to the HMO plan or choose the POS plan at a reduced premium. Choose the plan that best fits your and your family's needs. Coverage is effective the first of the month following your start date.

Dental and Vision Insurance

Employees may also elect dental and vision coverage. The City provides two options for dental coverage which includes the Cigna Dental Care DHMO plan at no cost to the employee for single or family coverage, or the Cigna Dental Care PPO plan at a reduced premium. Vision insurance is offered through EyeMed at a reduced premium for employees and their dependents.

Retirement

The City offers retirement options through Mission Square Retirement which includes :

A 11% contribution to your 401(a). The vesting period is 5 years.

The option to defer compensation on a pre-tax basis to a 457 account. The City will match a 4% contribution!

Life, AD&D, and Long-term Disability Insurance

The City provides Basic Term Life and Accidental Death and Dismemberment (AD&D) insurance through Cigna at no cost to the employee. Basic Life Insurance is provided at 1x the employee's annual earnings up to $50,000. Employees may elect additional coverage for themselves, spouses, or children at a reduced premium. The City also provides Long-term Disability Insurance to employees at no cost to the employee.

Flexible Spending Accounts

The City offers two flexible spending accounts, Health Care Reimbursement Account and Dependent Care Reimbursement Account, which gives employees the option to set aside pre-tax dollars to pay for qualified medical expenses and eligible dependent care (day care) expenses.

Leave

The City offers paid time off to employees to include vacation, sick, personal, and holiday. Eligible employees receive :

11 paid holidays plus 2 personal days

9 to 20 vacation days depending on tenure of employment

8 hours of sick leave accrued per month

Professional Development

The City offers a tuition and certification reimbursement program so you can continue to develop your career as a public sector professional.

Additionally, our Public Works employees are eligible to participate in a laddering program that allows you to advance through levels with corresponding pay increases through years of service and obtaining job specific certifications.

Other Benefits

The City also offers several other benefits for employees to include :

Employee Assistance Program (no charge to employees)

Pre-paid Legal Services

Supplemental Coverage through Colonial Life

Pet Insurance

Library card for the City of Parkland's Library

Do you have a Bachelor's degree from an accredited college or university in public, personnel or business administration, or related field?

Do you have a minimum of two (2) years experience in procurement or contract related experience or equivalent combination of education, training and experience?

Do you have municipal, state, or county government experience?

Do you possess FEMA 100, 200, and 700 certifications, or have the ability to obtain them within the first six (6) months of employment?

Required Question

Salary : $57,138 - $74,277

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