Management Analyst

Salary : $99,395.14 - $126,433.84 Annually

Location : Paso Robles, CA

Job Type : Full-time

Job Number : 24 / 25-14

Department : Public Works

Opening Date : 01 / 13 / 2025

Closing Date : 2 / 10 / 2025 10 : 00 AM Pacific

FLSA : Exempt

Description

Application Deadline : Monday, February 10, 2025 at 10 : 00am

Tentative Interview Date : Wednesday, March 5, 2025

The City of Paso Robles is excited to announce the recruitment for Management Analyst in the Department. This versatile position will be working in collaboration with the department director and staff to develop and administer departmental and program budgets, evaluate project and policy issues, conduct organizational and operational analyses, manage projects, implement long-range strategic plans, and formulate goals and objectives. The ideal candidate will possess strong collaborative and analytical abilities, excellent written and verbal communication skills, and project management experience.

The Community

El Paso de Robles, or "The Pass of the Oaks," is located halfway between San Francisco and Los Angeles, in San Luis Obispo County. Paso Robles is surrounded by scenic rolling hills and California's premier wine regions and is only 27 miles from beautiful beaches. This thriving community of over 30,000 actively engaged residents possesses the benefits of a suburban-rural community while retaining a small-town feel. With over 200 wineries nearby and a bustling downtown with a variety of excellent restaurants and specialty retail, Paso Robles is fast becoming one of the most desirable places to live, work, and play.

Paso Robles has a long history of agriculture and hospitality resulting in a strong work ethic and an enjoyable quality of life. Once hailed as the "Almond Capital of the World", Paso Robles is now known for top quality food, wine, beer, distilled spirits, and an annual calendar filled with events that celebrate everything from wine to pioneers to classic cars. Paso Robles has been honored by the national media, including Country Living's "10 Best Small Towns in America"; Travel and Leisure Magazine's "Best Small Towns to Retire to in America"; the Today Show's "Top Summer Destination for 2021"; a New York Times "Must Visit Region"; Sunset Magazine's "Best Travel Spots for 2021"; and Wine Enthusiast Magazine's "Wine Region of the Year".

The City understands the importance of business development and works hard to attract commerce in a diverse array of industries. The economic outlook for Paso Robles continues to be strong. The housing market is robust and offers a wide array of housing choices including new neighborhoods, houses with acreage, infill, and charming Victorian homes, with a median home price of about $634,500. Paso Robles also has excellent schools, both public and private. Approximately half an hour away is the nationally ranked Cal Poly State University in San Luis Obispo, and within the city of Paso Robles is Cuesta College, North County Campus.

The Organization

The City was incorporated in 1889 as a general law City that operates under the Council-Manager form of government with a general population of 30,907 as of January 1, 2024. The governing body consists of a five-member City Council and, beginning in 2020, the City is now divided into four voting districts, each district represented by one City Councilmember residing in that district; the Mayor's position remains at-large. The voters also elect one City Treasurer at-large. All six elected positions are non-partisan. The City Manager, appointed by the City Council, is the Chief Executive Officer, and is empowered to appoint all non-elected employees, except for the City Attorney.

The City has a total annual budget of $170 million for fiscal year 2024 / 2025, and a total of 304.4 FTEs across the departments of : Administrative Services, City Manager's Office, Community Development, Community Services, Fire and Emergency Services, Police, Public Works, and Utilities.

Typical Duties

• Analyzes, researches, gathers, and interprets information on a wide variety of management matters such as budgets, legislation, grants, programs, asset management, contracts, and staffing, and prepares periodic or special reports based on conclusions.
• Provides recommendations regarding policies, procedures, organization, work methods and operations, programs, budget coordination, development, implementation, and other management-related areas.
• Participates in budget preparation and administration; monitors and controls expenditures; and conducts short and long-term departmental planning.
• Administers, coordinates, and oversees special studies, projects, and programs.
• Prepares and presents reports on recommendations, data, impacts, options, strategies, and conclusions based on analyses.
• Works closely with managers and other staff within the department and the City to anticipate, obtain, and provide ongoing and accurate information.
• Prepares revenue estimates and forecasts; prepares and monitors operating and capital budgets, grants, and contracts.
• Receives, researches, and responds to questions from outside agencies, other City departments, and the general public.
• Manages a variety of complex special projects, research studies, and other specialized functions.
• Obtains information from City departments and outside agencies regarding areas being analyzed such as funding sources, interdepartmental activities, and programs.
• Assists with the implementation, administration, and oversight of the facilities asset management system.
• Assists with the revision and development of fees, contracts, and compliance with City and department procedures, policies, and pertinent laws, regulations, and ordinances.
• Assists in the research and tracking of legislation and regulations; identifies the impact on departmental programs and activities.
• Provides internal and external support for large-scale community-wide celebrations and events.
• Coordinates with department staff to aid in analysis, negotiation, and vendor selection, and administer and monitor contracts.
• Participates in the development and implementation of departmental strategic plans.
• Attends and serves as a liaison at functions such as committees, task forces, community forums, commissions, and conferences.
• Provides direction to City staff, consultants, and vendors on assigned projects and activities.
• Supports public engagement, outreach, and communications activities by assisting with the preparation of public presentations, meetings, and other materials for the public.
• Performs related duties within the scope of this job classification as assigned.

Employment Standards & Special Requirements

Knowledge of :

Ability to :

Education and Experience :

Any combination of education, training, and experience that provides the required knowledge, skills, and abilities, is qualifying. A typical way to obtain the required qualifications would be :

Licenses and Certifications :

Requires the possession and maintenance of a valid California Class C driver license and a satisfactory driving record.

Physical Demands :

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must possess the ability to work in a standard office environment and use a computer and keyboard often and for extended periods of time; lift, carry, push, and pull up to 10 pounds frequently, and up to 25 pounds occasionally; constantly sit; occasionally stand, walk, and reach with hands and arms; constantly use hands and fingers to handle, feel, type, and text; often use repetitive motions; standard vision to read printed materials and a computer screen; and hearing and speech to frequently communicate in person, before groups, and over the telephone.

Other Requirements :

Work is primarily indoors with heating and cooling regulated in a general office environment. May be occasionally exposed to outdoor weather conditions and extreme heat and cold. Attendance at off-hours meetings and events is required.

Selection Procedure & Application Process

To be considered for this exceptional career opportunity, please submit an employment application, resume, and cover letter describing your interest and how your skills and experience relate to the position of Management Analyst no later than Monday, February 10, 2025, at 10 : 00am. This is a confidential recruitment and will be handled accordingly throughout the various stages of the process. Candidates should be aware that references will not be contacted until mutual interest has been established.

Applications received by the filing date will be reviewed for accuracy, completeness, and job-related qualifications. A limited number of persons whose applications clearly demonstrate they most closely meet the requirements may be invited to participate in the selection process, which may be any combination of written, oral, and / or performance exams. All statements made in the application materials are subject to verification. False statements will be cause for disqualification or discharge.

Appointment is subject to successfully passing a background and criminal history check. Before starting work, applicants must present documentation of their identity, authorization to work in the United States, and a DMV driving record. The City of Paso Robles participates in E-Verify (more information can be found at www.PRCity.com / HR ). Following appointment, a 12-month probationary period may be required as the final phase of the appointment process.

The email address you provide on the City application will be the primary means of communication the City will use to contact you regarding your application and this recruitment. If you have questions regarding the application process, please contact Human Resources at (805) 237-3962, or by email at Jobs@PRCity.com

All persons employed by the City of Paso Robles are designated as "disaster service workers" as defined in the California Government Code section 3100 and 3101.

The City of Paso Robles provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The provisions of this bulletin do not constitute a contract.

Photos by @brittanyapp

Vacation : Accrual of 80 hours per year, increasing with years of service

Sick Leave : Accrual of 96 hours per year

Holidays : 14 days per year

Administrative Leave : 56 hours per year

Health Insurance :

Classic Tier 1 members participate in a formula of 2.5% at 55, with the employee paying an 8% member contribution, plus a 2% cost sharing contribution, for a total of 10%. The highest year is used for final compensation calculation.

Life Insurance : Employee only coverage of $200,000 paid for by the City

Long Term Disability : TheCity pays the full premium for employee only coverage

Employee Assistance Program (EAP) : The City pays the full premium for employee and family

Flexible Spending Account : Allows you to pay for dependent care and un-reimbursed medical expenses on a pre-tax basis

Bilingual Pay : Spanish verbal skills : $100 per month; Spanish written skills : $25 per month.

Education Reimbursement : Reimbursement up to $3,000 per fiscal year for educational costs directly related to occupational field or for promotion within City service

Retiree Health Reimbursement : Up to $500 per month reimbursement of health premiums for employees who retire from the City with at least 20 years of service until the age of 65.

For additional details and information, please see the MGMT Wage and Benefit Summary located on our website here.

A resume and cover letter describing how your skills and experience relate to the position of Management Analyst and why you are interested in the position are REQUIRED. Have you uploaded a resume and cover letter?

What is the highest level of education you have completed?

Describe your experience researching, collecting, and analyzing financial data. Include your experience identifying and reporting on patterns and trends, administering financial data processing systems and programs, and how this information was utilized to facilitate decision-making. (Answers should be limited to 500 words.)

Describe in detail your experience forecasting and monitoring project and / or program budgets, expenditures and revenues, or cost allocations. (Answers should be limited to 500 words.)

Please describe your experience planning and executing events. Include the type of event, the number of the attendees, and your role in organizing the event. (Answers should be limited to 500 words)

Please describe your work experience managing complex projects, and preparing administrative analyses, studies, and research. Please provide specific examples. (Answers should be limited to 500 words)

Please describe your experience serving as a liaison between various department leadership and staff. Describe the duties that were involved and tenure in assignment. (Answers should be limited to 500 words)

Required Question

Salary : $99,395 - $126,434