What are the responsibilities and job description for the Executive Administrative Assistant position at City of Pawtucket?
Job Summary
The primary purpose of this position is to provide administrative support and assistance to the Mayor’s Office. In addition to performing basic administrative duties, the incumbent screens and directs phone calls and provides basic secretarial and clerical duties at the direction of the Director of Administration.
The incumbent shall be required to function as a confidential assistant due to the nature and content of the work performed and will require a non-disclosure agreement. The incumbent works closely with the Director of Administration, as well as the Mayor to help coordinate the rest of the staff and ensure proper coverage is provided for the office, meetings, and other schedule related items.
Responsibilities
Performs a wide variety of administrative and secretarial support related to the Mayor’s Office activities. Must interface with other city departments, consultants and vendors and be the gatekeeper concerning the scheduling of the Mayor’s Office.
Assists the public, other city departments, state officials, outside organizations, and vendors by furnishing a variety of routine information and assistance and resolving minor problems and complaints; performs a high level of information and referral services to the general public.
Ability to use and maintain various technical systems both in the office and remotely. Proficient computer skills with Excel, Word, Outlook, PowerPoint, web browsers, etc.
Use the City’s accounting system to enter and maintain purchase requisitions, contracts and projects and also enter cash receipts and run all necessary reports. Prepares and pays monthly invoices for the Mayor’s Office.
Fluent in , Spanish, Creole and/or Portuguese preferred
Experience
- Proven experience as an executive administrative assistant or in a similar role
- Proficient in Microsoft Word, Excel, Outlook, PowerPoint, web browsers, etc.
- Knowledge of sophisticated computer and administrative skills required
- Strong organizational skills with the ability to multitask
- Excellent verbal and written communication skills
- Ability to prioritize tasks and work independently
-Must be highly organized and self-motivated, ability to multi-task & be flexible;
Job Type: Full-time
Pay: $47,500.00 - $60,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Retirement plan
Schedule:
- Monday to Friday
- Weekends as needed
Education:
- Associate (Preferred)
Experience:
- Microsoft Word: 1 year (Required)
- Microsoft Excel: 1 year (Required)
- Outlook: 1 year (Required)
Language:
- Spanish (Preferred)
- Cape Verdean Creole (Preferred)
- Portuguese (Preferred)
License/Certification:
- Driver's License (Required)
Work Location: In person
Salary : $47,500 - $60,000