Management Assistant - Utilities

The City of Pearland, TX is seeking to hire a full-time Management Assistant to lead and improve aspects of the day-to-day operations of our Utilities - Pearland Water department.

Our Management Assistant earns a competitive salary of $71,682 - $91,394 / year based on qualifications. Additionally, the city pays all premiums for our employees' dental, long-term disability protection, and life insurance plus the majority portion of the medical premium for employees and their dependents. We also offer a retirement plan through the Texas Municipal Retirement System (TMRS) with a 2 : 1 employer match , life insurance, disability, access to the city's recreation fitness center, employee assistance program, educational assistance, 11 paid holidays and 2 designated paid holidays, paid vacation, sick leave, and an active wellness program focusing on physical, mental, and financial health.

ABOUT THE CITY OF PEARLAND

The City of Pearland has received a Top Workplaces of 2023 USA award from Energage , a leading research firm that specializes in employee engagement and workplace culture each year across the United States. The City of Pearland has also been recognized as a Top Workplace in the Houston Metro Area 2023 by The Houston Chronicle .

Pearland is one of the fastest-growing cities in Texas due to affordable housing, outstanding schools, safe neighborhoods, and superb quality of life . Ranked as one of the top ten safest cities in Texas , Pearland residents know their families are safe and secure in the community and surrounding areas. Our close proximity to Houston, just a short 20-minute drive to downtown, allows residents to experience all the city has to offer including professional sports, world-class cultural amenities, and recreation .

Employees of the City of Pearland use multi-directional communication and cross-functional teams to promote a greater understanding of the organization by employees at all levels. We have created a culture of continuous learning that encourages and supports employee development and growth . Our work environment is one where innovation is not only supported but encouraged.

A DAY IN THE LIFE AS A MANAGEMENT ASSISTANT

The Management Assistant is a high functioning role, requiring the ability to navigate ambiguities while providing professional assistance to the Director of Utilities by performing a variety of complex, analytical, administrative, and management support tasks, including oversight of programs and projects as assigned by the Director of Utilities. The Management Assistant plays a pivotal role in supporting the Director's priorities, focusing on key initiatives, special projects, programs, policies, strategy, performance measurement, and providing research on various subject areas as a member of the department's Leadership Team. This position is responsible for assisting with the development of related presentation materials and facilitating personnel-related assignments such as payroll, benefits, onboarding and offboarding. The position provides quality customer services and follow-up with internal and external stakeholders. This position may represent the director and / or department at meetings and various functions. The Management Assistant position works independently, under limited supervision, reporting major activities through periodic meetings.

Essential Functions :

• Supports the Director with information and documentation in preparation for meetings.
• Works closely and effectively with the Director and Department Leaders, keeping them well informed of upcoming responsibilities.
• Coordinate, manage, and report on complex projects across multiple departments / divisions; develop systems and make recommendations to resolve complex / sensitive problems that may involve a specific or multiple departments / divisions.
• Oversee the administration of all personnel-related items, including but not limited : payroll, benefits, onboarding and offboarding.
• Review, evaluate, develop, and create city policies, processes, procedures, and systems as assigned.
• Develop emails, memoranda, reports, presentations, and a variety of documents on behalf of executives to a variety of audiences, including but not limited to City Council, Council Committees, City Manager's Office, Department Directors, employees, residents, and other stakeholders; Make presentations on a multitude of topics and projects.
• Facilitate meetings and discussions among various committees, teams, departments, and divisions.
• Represent the Utilities / Pearland Water Department at various meetings and events.
• Provides customer service and information to citizens, other employees, and the general public. Responds to and assists customers with complaints and inquiries.
• Provides research for the Director as requested. Develops professional reports, executive summaries, and presentations outlining the results of the research.
• Attends City Council meetings and other Board and Commission meetings as needed.
• Performs other duties as assigned.

Knowledge and Skills :

Knowledge of :

Public administration practices and procedures; federal, state, and municipal laws, codes, ordinances, and regulations related to administrative and financial issues; research, analysis, and interpretation of complex and / or sensitive municipal issues; and city policies and procedures.

Skills in :

Minimum Education and Experience Requirements :

Special Certifications and Licenses :

Job Posted by ApplicantPro

Salary : $71,682 - $91,394