What are the responsibilities and job description for the Associate City Administrator for Strategic Initiatives position at City of Pensacola?
Department: City Administration
Recruitment Range: $132,288-$153,795.20 annually dependent on knowledge and experience
***This executive position is exempt from Veteran's Preference according to FL Statute 110.205 (2) (j)***
Minimum Preparation for Work:
- Graduation from an accredited college or university with a Master’s Degree in public administration, business, public policy, government, or a related discipline and;
- Three (3) years of diversified experience; government administration experience preferred, but not required.
- Combination of education, training, and/or work experience equal to or greater than the requirements listed above as determined by Human Resources.
Necessary Special Requirements:
- Possession of an appropriate driver license for equipment operated and any license, training or certification required by law or regulation to complete assigned tasks
Nature of Work:
This is a Senior Executive level position. This is highly responsible administrative work as a primary advisor/associate to the City Administrator.
Under the supervision of the City Administrator, this employee is responsible for managing, tracking, and ensuring the completion of the City Administrator's priority list, which identifies specific tasks assigned to City department directors. This position requires excellent organizational, analytical, and communication skills to effectively coordinate cross-departmental initiatives and report progress to the City Administrator. The incumbent must be able to work effectively in an atmosphere of close scrutiny, accountability, and competing priorities. This position requires considerable independent judgment and initiative in carrying out assignments to a successful conclusion. Work is performed under the direction of the City Administrator and work is evaluated through review of attained results.
Examples of Work:
- Manages and tracks the City Administrator's priority list, ensuring that tasks assigned to department directors are completed on time.
- Develops and maintains a tracking system for priority tasks, including deadlines, progress updates, and final outcomes.
- Prepares regular reports and presentations for the City Administrator regarding the status of priority tasks and key initiatives.
- Serves as a liaison between the City Administrator and department directors to ensure alignment of priorities and timely execution of initiatives.
- Conducts research, analysis, and evaluations to provide data-driven recommendations for improving city operations.
- Assists in the preparation of reports, resolutions, and other communications on behalf of the City Administrator.
- Represents the City Administrator in meetings with internal and external stakeholders as needed.
- Responds to public concerns and inquiries related to city administration.
- Assists in the development, implementation, and monitoring of major city initiatives and projects.
- Performs other duties as assigned by the City Administrator.
Knowledge, Skills and Abilities:
- Knowledge of administrative procedures and departmental rules and regulations.
- Knowledge of the City of Pensacola’s rules and regulations policies and procedures.
- Knowledge of organizational structure, including authority, reporting, and functional relationships.
- Knowledge in the field of local government administration, including interdepartmental coordination, budgeting, and policy implementation.
- Ability to manage multiple projects and track progress efficiently.
- Skilled in organizational and time-management skills.
- Skilled in communication skills, both oral and written.
- Skilled in data collection, analysis and strategic thinking.
- Ability to analyze problems, identify solutions, and recommend effective courses of action.
- Ability to establish and maintain effective working relationships with department directors, elected officials, and the general public.
- Ability to handle confidential and sensitive information with discretion.
- Ability to evaluate situations and make objective decisions.
The mental and physical demands and the work environment characteristics described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Mental and Physical Requirements:
While performing the duties of this job, the employee is regularly required to use hands and fingers to hold or feel, reach with hands and arms, walk, talk and hear. The employee is occasionally required to stand, sit, climb, balance, stoop, and crouch. Specific vision abilities include near distance, far distance, color and peripheral vision, and depth perception.
Work Environment:
Work is primarily sedentary in nature and performed in an office environment. The noise level in the work environment is usually moderate. Some jobs may require an employee to be exposed to outside weather conditions, wet and/or humid.
This description is not intended to be, nor should it be construed as an all-inclusive list of responsibilities, skills or working conditions associated with the position. It is intended to accurately reflect the activities and requirements of the position, but duties may be added, deleted, or modified as necessary. This description does not constitute a written or implied contract of employment.
Salary : $132,288 - $218,275
