What are the responsibilities and job description for the Grants Compliance Specialist position at City of Pensacola?
Department: Police
Recruitment Range: $22.83-$26.54 hourly dependent on knowledge and experience
Minimum Preparation for Work:
- Graduation from an accredited college or university with a Bachelor’s degree in public administration, criminal justice, political science, business, communications, or related discipline appropriate to the position;
- Three (3) years of progressively responsible experience in grant writing, preferably with a law enforcement/criminal justice focus. Prior experience through documentation should illustrate a proven track record of securing new grant funding opportunities; comprehensive knowledge of research, and the ability to distinguish and identify opportunities specific to police department programs. Previous federal grant application, submission, approval and management of funds experience preferred.
- Combination of education, training, and/or work experience equal to or greater than the requirements listed above as determined by Human Resources.
- Possession of an appropriate driver's license for equipment operated and any license, training, or certification required by law or regulation to complete assigned tasks.
- Subject to a comprehensive background investigation to include polygraph examination prior to employment.
Nature of Work:
This is highly responsible administrative work focused on grant processing for the Pensacola Police Department.
The Grant Compliance Specialist will identify, define and develop funding sources to support existing and planned program activities as well as lead the development, writing, and submission of grant proposals to federal, state, and private funding agencies. The primary responsibilities include preparation of proposals and grant applications, and performance of responsible professional and administrative work in researching, identifying, developing and responding to public and private grant opportunities in areas that support the police department’s programs. The position is also responsible for collecting, analyzing, and reporting data on the performance of program activities that are funded by federal, state, and private funding agencies.
This position requires considerable independent judgment and initiative in carrying out assignments to a successful conclusion. Work is performed under the general direction of the Chief of Police or his/her designee. Work is evaluated through review of attained results.Examples of Work:
- Researches and identifies new government, corporate, foundation and private funding prospects to match agency priorities.
- Generates high-quality proposals, narratives, applications and supporting documents in response to solicitations consistent with all policies and procedures of the City of Pensacola and the Pensacola Police Department, and the requirements and guidelines of the funding agencies.
- Generates revenues for the police department programs through timely submission of well-researched, well written and well-documented grant proposals.
- Maintains primary responsibility for grant schedules and tracking grants.
- Works with appropriate personnel to research, develop, write and submit letters of inquiry, concept papers and grant proposals.
- Coordinates and follows-up on the progress of submitted proposals.
- Coordinates with the police department’s Finance Supervisor and the Chief of Police to create expenditure and income budgets to accompany proposals.
- Informs Command Staff and answers questions regarding allowability of proposed expenditures related to all specific grants.
- Maintains confidentiality of information exposed to in the course of business regarding sworn personnel, professional staff, sworn and civilian supervisors or other employees.
- Performs other duties as assigned.
- Knowledge of grant application process, scoring criteria and funding cycles.
- Knowledge of database management.
- Ability to manage and develop grants.
- Ability to work collaboratively and independently with purpose and accuracy in a fast-paced environment.
- Ability to communicate and articulate effectively, both orally and in writing. Ability to establish and maintain effective working relationships, both internally and externally.
- Ability to research, interpreting, and analyzing diverse data;
- Ability to maintain confidentiality and handle sensitive matters diplomatically and discreetly to include knowing when to escalate matters to Police leadership.
- Ability to work collaboratively and independently with purpose and accuracy in a fast-paced environment.
- Ability to work with Microsoft Office applications and
Mental and Physical Requirements:
While performing the duties of this job, the employee is regularly required to use hands and fingers to hold or feel, reach with hands and arms, walk, talk and hear. The employee is occasionally required to stand, sit, climb, balance, stoop, and crouch. Specific vision abilities include near distance, far distance, color and peripheral vision, and depth perception.
Work Environment:
Work is primarily sedentary in nature and performed in an office environment. The noise level in the work environment is usually moderate. Some jobs may require an employee to be exposed to outside weather conditions, wet and/or humid.
This description is not intended to be, nor should it be construed as an all-inclusive list of responsibilities, skills or working conditions associated with the position. It is intended to accurately reflect the activities and requirements of the position, but duties may be added, deleted, or modified as necessary. This description does not constitute a written or implied contract of employment.
Salary : $47,486 - $78,354
