Deputy City Manager for Administration and Finance

Salary : $108,024.00 - $177,915.00 Annually

Location : Petersburg, VA

Job Type : Full-Time

Job Number : 00735

Department : City Manager

Opening Date : 10 / 10 / 2023

Description

The purpose of this job within the organization is to perform varied and independent work of a highly responsible nature and to provide day-to-day oversight of the financial management and accounting activities related to the programs and operations of the city.

This position will administer the daily activities of the City of Petersburg in a variety of areas as assigned by the City Manager.

This position formulates long-range goals for the organization, develops policy and position papers, and assists in planning, organizing, and administering the activities of the City.

Essential Functions

Essential Functions :

Serves as the liaison to the City Manager and provides oversight to various departments as assigned.

Provide oversight of City of Petersburg financial operations who are responsible for accounting, financial reporting, internal controls and analysis, administration of accounts payable and debt management, CIP, grants management, and / or related areas.

Provides leadership to address simple and complex situations that may occur while coaching personnel to ensure that they become problem solvers to minimize dependency.

Provides strategic planning to create a more efficient operation and provide quality services to constituents.

Initiates measures to improve the administrative efficiency of the City.

Prepares various reports for the City Manager, and performs other related duties as assigned.

Prepare and / or review, and present technical financial information orally and in writing before the City Council, governmental and regulatory agencies, boards, and commissions.

Represents the City Manager at meetings and conferences as required and as assigned.

Additional Duties :

Works effectively with elected officials and other officials, bond rating agencies and with various department heads to meet the established strategic goals.

Facilitates and attends meetings that have financial and operational impact on the City of Petersburg.

Develops goals and objectives for work units to measure effectiveness.

Reviews and revises policy to advance efficiency and ensure practicality in how the City is governed.

May serve as acting City Manager in the absence of the City Manager.

Presents to a range of internal as well as external customers.

Performs related work as assigned.

Responsibilities, Requirements and Impacts

Data Responsibility :

Data Responsibility refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation. Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations.

Synthesizes or integrates analysis of data or information to discover facts or develop knowledge or interpretations; changes policies, procedures or methodologies based on new facts, knowledge, or interpretations.

People Responsibility :

People include co-workers, workers in other areas or agencies and the general public.

Negotiates, exchanges ideas, information and opinions with others to formulate policy and programs or arrive jointly at decisions, conclusions or solutions.

Encourages and facilitates cooperation, pride, trust, and group identity; fosters commitment and team spirit; works with others to achieve goals.

Asset Responsibility :

Assets responsibility refers to the responsibility for achieving economies or preventing loss within the organization.

Requires responsibility and opportunity for achieving wide-spread economies and / or prevent losses through the management of a department that has an organization-wide impact or significant impact on the general population or the supervision of a staff of attorneys.

Mathematical Requirements :

Mathematics requires the use of symbols, numbers and formulas to solve mathematical problems.

Uses addition and subtraction, multiplication and division and / or calculates ratios, rates and percents.

Knowledge of financial forecasting methods. Skill in analyzing and interpreting financial records.

Communications Requirements :

Communications involves the ability to read, write, and speak.

Reads professional literature and technical manuals; speaks to groups of employees, other public and private groups; writes manuals and complex reports.

Skill in oral and written communications and the ability to negotiate highly technical and controversial accounting and financial management issues with key executives from both industry and government.

Judgment Requirements :

Judgment requirements refer to the frequency and complexity of judgments and decisions given the stability of the work environments, the nature and type of guidance, and the breadth of impact of the judgments and decisions.

Decision-making is a major part of the job, affecting a major segment of the organization and the general public; works in a dynamic environment; Responsible for developing policies and practices.

Ability to resolve problems, make decisions that requires the exercising of good judgment and develop innovative approaches to deal with frequent change or unexpected events, handle conflict and uncertain situations.

Complexity of Work :

Complexity addresses the analysis, initiative, ingenuity, concentration and creativity, required by the job and the presence of any unusual pressures present in the job.

Performs work involving the application of principles of logical thinking, scientific, medical, or legal practice to diagnose or define problems, collect data and solve abstract problems with widespread unit or organization impact; requires sustained, intense concentration for accurate results and continuous exposure to unusual pressures.

Knowledge of the principles, methods, and techniques for establishing internal control activities in accordance with applicable state and federal best practices, laws, and regulations.

Knowledge of local, state, and federal financial and operational trends. Knowledge of principles, laws, regulations, policies, practices, and guidelines (for example, Executive Orders, Code of Federal Regulations, OMB circulars) of grant or agreement programs, including their order of precedence.

Impact of Errors :

Impact of errors refers to consequences such as damage to equipment and property, loss of data, exposure of the organization to legal liability, and injury or death for individuals.

The impact of errors is extremely seriousaffects entire organization and impacts other activities / organizations and the general public.

Physical Demands :

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Equipment Usage :

Equipment usage involves responsibility for materials, machines, tools, equipment, work aids, and products.

Develops and implements long-range capital plans and programs to support the goals and objective of the organization.

Unavoidable Hazards :

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

Involves routine and frequent exposureto bright / dim light, dusts and pollen.

Safety of Others :

Safety of others refers to the level of responsibility for the safety of others, either inherent in the job or to ensure the safety of the general public.

Requires management level responsibility for application and interpretation of the policies regarding the provision of continuous enforcement of the laws and standards of public health and safety.

Qualifications

Minimum Education and Experience Requirements :

Requires a Master's degree in business, public administration, finance, accounting, economics, business or public administration or another relevant field.

Six (6) years of progressively responsible administrative and management experience; OR any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Considerable knowledge of the scope and functions of local government.

Special Certifications and Licenses :

Preferred : Masters in Business Administration or Master's in Public Administration

Additional Requirements

Americans with Disabilities Act Compliance :

The City of Petersburg is an Equal Opportunity Employer. ADA requires the City of Petersburg to provide adequate accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

For a summary of Benefits currently being offered by the City of Petersburg for Full-Time Employees Only , please click the following link :

10-point compensable veteran. You must have an existing compensable service-connected disability of 10 percent or more. Other 10-point veteran include disabled veteran or a veteran who was awarded the Purple Heart for wound or injuries received in action, veteran's widow or widower who has not remarried, wife or husband of a veteran who has a service-connected disability, widowed, divorced or separated mother of an ex-service son or daughter who died in action, or who is totally and permanently disabled. Do any of these apply?

5-point veteran's must have been discharged under honorable conditions and had one of the following : Active duty in the Armed Forces of the United States, in a war, or during the period 4 / 28 / 52 - 7 / 1 / 55 or active duty for more than 180 consecutive days other than for training, any part of which occurred during the period beginning 2 / 1 / 55 and 10 / 14 / 76 or active duty during the Gulf War sometime between 8 / 2 / 90 - 1 / 2 / 92 or active duty in a campaign or expedition for which a campaign badge has been authorized or active duty for which more than 180 consecutive days other than for training, any part of which occurred during the period beginning 9 / 11 / 2001 and ending on the date prescribed by the Presidential proclamation or by the law as the last date of operation Iraqi Freedom. Do any of these apply?

What is your highest level of education?

• High School diploma or GED
• Some college
• Associate degree
• Bachelor degree
• Graduate degree or higher
• No degree

Do you have experience working for a local or state government agency?

How many years of experience do you have providing oversight and leadership to staff, managing operations,and developing policy and strategic planning.

I understand that I must thoroughly complete the Education, Work Experience, Certificates & Licenses, and Supplemental Questions sections of my application. This includes a detailed description of all work experience that I feel qualifies me for the job I am seeking. I also understand that a resume is not a substitute for filling out the application or answering the Supplemental Questions.

Required Question

Salary : $108,024 - $177,915