Administrative Aide - Strategic Information Bureau

The mission of the Phoenix Police Department is to build and foster strong relationships with the community through our outreach and engagement, while adhering to the highest standards and traditions of the Phoenix Police Department. The Phoenix Police Department is committed to the Guiding Values of our P.R.I.D.E. Statement: Protection, Responsibility, Integrity, Dedication and Employee Excellence.

There are six Full Time Temporary Positions within the Police Department - Strategic Information Bureau. The positions will be responsible for researching final dispositions in the Arizona Criminal History data base. They will determine the final disposition utilizing various law enforcement systems. Administrative Aides will be responsible for updating final dispositions directly into the state disposition reporting system. The positions are responsible for keeping detailed and accurate records, conducting quality assurance checks, reviewing documents and data for completeness and accuracy, keeping daily tracking logs and monthly and quarterly reports for all work completed and meeting daily/ weekly/monthly completion goals. The position will utilize Share point, Microsoft Word and Microsoft excel. Other duties may include filing, faxing, emailing and phone work. These positions report to an Administrative Assistant I.

The Administrative Aide position within the Strategic Information Bureau will be located at Police Headquarters, 620 W Washington Street. The work hours will be primarily day shift with weekends and holidays off.

The temporary position is intended for the duration of the ADRS- Automated Disposition Reporting System project. This position will be funded through September 30, 2026, with a possibility to be made regular in a future budget cycle. The temporary position will have benefits but will not earn city retirement credits or participate financially into the City's retirement program. If the successful candidate is a current City employee, all benefits will still be applicable, and the employee will still contribute to their pension. Temporary positions are not covered under civil service rules, and thus employment is considered at-will and employees may be separated at any time.

• Knowledge of Arizona Revised Statutes and Law Enforcement Practices.
• Interpretation and decision-making skills
• Attention to detail.
• Strong verbal and written communication skills.
• Ability to work in a cubicle environment with noise and frequent interruptions.

Pay Range and Hiring Range: $20.51 to $35.08 per hour.

Pay Range Explanation:

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

A comprehensive benefits package is offered which includes:

• for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi

For more details, visit: Unit 003 Benefits.

• Four years of experience performing clerical duties.
• OR bachelor's degree in public or business administration or a related field.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Positions in the Police Department must meet the background standards that are appropriate to non-sworn positions. The general factors for disqualification are listed here.
• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
For information regarding pre-screening and driving positions,
• .
• The City job description can be found here.

The minimum qualifications listed above, plus:

• Proficient in Microsoft Office, including Word, Outlook, and Excel.
• Experience with legal terminology and the criminal justice process.
• Data entry and record keeping.
• Experience working with Records Management Systems.
  

Recruitment closes April 28, 2025. All materials must be received by 11:59 p.m. on this date.

This recruitment and any interview process as a result of this recruitment may be used by multiple hiring managers and multiple departments throughout the City to fill any related current or future vacancies; other recruitments and appropriate eligible lists may also be considered.

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

• Job interviews may be held by video or audio conference.
If you are in need of computer resources,
• for free options.
Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance.
• for more information.
• Explore other Employment Opportunities with the City of Phoenix.
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• If you need assistance applying for this job, please contact our HR Connection Center at (602) 495-5700.

Admin Aide, JC:06020, ID# 57808, 04/15/2025, 3 mos, MMN, Benefits:003

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City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.