Environmental and Innovation Specialist (Administrative Assistant II) - Office of Environmental Programs

About This Position

The Office of Environmental Programs (OEP) and the Office of Innovation are seeking an Administrative Assistant II to handle a variety of administrative duties reflecting the business needs of these departments and their programs. The OEP is an independent function within the City of Phoenix and the Office of Innovation is a function of the City Manager's Office. Both Offices are tasked with, in part, advancing environmental protection, regulatory compliance by promoting sound environmental policies and practices though leadership, training, and education, and discovering and developing innovative technics and methods for conveying core essential services to residents.

The OEP provides independent technical expertise and environmental leadership to City management, serves as a technical and/or management resource for operating departments, and leads in the creation and implementation of city-wide environmental policies and programs to reduce environmental risk and liability in City operations. OEP also coordinates certain sustainability programs, including climate action, sustainable purchasing, and food systems. The Office of Innovation is dedicated to using data to drive decisions and to champion its use across the city in an efficient and equitable way.

The Administrative Assistant will handle a variety of administrative duties related to OEP's activities including the assisting and staffing of the Environmental Quality and Sustainability Commission (EQSC) and its subcommittees, assisting with special projects such as Rio Reimagined and Light Rail Expansion, supporting staff OEP programs areas such as the Clean Water Act and Endangered Species Act responsibilities, the Phoenix Resilient Food System programs, the Brownfield Program, Climate Action work and others. Work is performed under the general supervision of an Environmental Programs Administrator, Environmental Programs Manager, or other supervisor. Duties also include project work within the OEP and innovation Offices.

Additional Tasks Include

• Gathering information, performing statistical analyses, assisting in developing administrative processes and developing improved systems, procedures, and forms.
• Aiding in the preparation of reporting requirements.
• Assisting in budget tracking, scheduling, contracting, and communicating with contractors, vendors, and residents participating in the programs.
• Learning and becoming familiar with the SAP accounting and procurement systems and website content maintenance.
• Working closely with the Environmental Programs Administrator, Chief Innovation Officer and the Environmental Programs Coordinators, Managers.
  
  
  

IDEAL CANDIDATE

The ideal candidate is an excellent communicator both in spoken and written form, well organized, adaptable, a team player, can manage competing tasks and priorities, and is curious and excited about the creation of new programs.

SALARY

Pay Range: $63,044 to $107,806 annually.

Hiring Range: $63,044 to $97,780 annually.

Pay Range Explanation

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
  
  
  

Benefits

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi .
  
  
  

For more details, visit: Unit 007 Benefits

Minimum Qualifications

• Bachelor's degree in public or business administration or a related field.
• Three years of professional experience in public administration or governmental research or finance.
• Other combinations of education and experience that meet the minimum requirements may be substituted.
• The City job description can be found here .
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
• For information regarding pre-screening and driving positions, click here .
  
  
  

Preferred Qualifications

The minimum qualifications listed above, plus:

Experience In / With

• Procurement operations utilizing SAP.
• Budgetary and ProcurePHX experience.
• Purchasing and utilizing the eProcurement process is critical.
• Budget monitoring and purchasing.
• Office/reception area management, including providing high-quality customer service and maintaining office equipment and supplies.
• Handling confidential information concerning employee transfers.
• Report writing and creating/managing organizational charts.
• Onboarding new employees.
• Travel and training requests.
• Working collaboratively with external stakeholders.
• Processing records requests.
  
  
  

RECRUITMENT DATES

Recruitment closes April 8, 2025. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

How To Apply

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

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• If you need assistance applying for this job, please contact our HR Connection Center at (602) 495-5700 .
  
  
  

REFERENCE

Admin Asst II, JC:06040, ID# 57442, 04/01/25, USM, WES, Benefits: 007, Q

Building the Phoenix of tomorrow.

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City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.