Management Assistant I - Solid Waste Management

About This Position

Management Assistants perform a variety of high level administrative and technical work such as tracking and analyzing operational data and making statistical analyses, studying special administrative problems, and developing improved systems, procedures, and forms that lower operating costs or increase efficiency. Duties include managing multiple projects at once; evaluating, developing and implementing recommended changes in organization, technology, policies or regulations; developing and maintaining operational quality control systems; creating training, informational and procedural materials for customers and staff; and processing and reviewing reports to executive management.

Reporting to the Public Works Operations Manager, this position is responsible for administrative support to the Solid Waste Division management team. The selected candidate must be able to manage confidential documents, organize efficiently, be proactive in planning, and have broad proficiency in technology. The Solid Waste Division employs more than 600 employees, and this position will support the hiring/recruitment and on-boarding of critical positions; review and track all corrective action associated with personnel issues; develop and communicate critical division policies and procedures; and provide general administrative support to the Solid Waste Management team, including the Assistant Director.

IDEAL CANDIDATE

• Work proactively and cooperatively with other City employees and the public.
• Produce well-written documents with clearly organized thoughts using proper English sentence construction, punctuation, and grammar.
• Communicate effectively and professionally with various levels of staff, including field staff and executive management.
• Gather pertinent facts, make thorough analyses, and arrive at sound conclusions.
• Incorporate comments from others into final reports and memos.
• Review or check the work products of others for conformance with standards.
• Organize data gathered in clear, understandable formats including graphs, charts, and memos.
  
  
  

SALARY

Pay Range: $57,179 - $102,668 annually.

Hiring Range: $57,179 - $88,691 annually.

Pay Range Explanation

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
  
  
  

Benefits

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi
  
  
  

For more details, visit: Unit 007 Benefits

Minimum Qualifications

• One year of experience in governmental research, finance or public administration.
• Bachelor's degree in public or business administration or a related field,
• AND completion of required course work for a master's degree in public administration, political science, or a related field.
• The City job description can be found here .
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
• For information regarding pre-screening and driving positions, click here .
  
  
  

Preferred Qualifications

The minimum qualifications listed above, plus:

• SharePoint experience.
• Two years of professional experience creating or maintaining reports for executive level management.
• Two years of professional experience assembling and analyzing complex information, such as data, policies, and writing related summaries and reports.
• Customer service experience.
• Records management experience.
  
  
  

RECRUITMENT DATES

Recruitment closes January 29, 2025. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

How To Apply

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

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• If you need assistance applying for this job, please contact our HR Connection Center at (602) 495-5700 .
  
  
  

REFERENCE

Management Asst I, JC:05310, ID# 56926, 1/23/2025, USM, AJ, Benefits:007

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City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.