Assistant Clerk of Registrations and Elections

Company Description

Nestled in the heart of the Berkshires, the City of Pittsfield is a vibrant and welcoming community that blends rich history with a forward-thinking outlook. As the cultural and economic hub of the region, Pittsfield offers a dynamic environment where innovation and tradition coexist harmoniously. Our city government is committed to fostering a high quality of life for all residents by delivering essential services, promoting sustainable growth, and championing a diverse and inclusive community.

Working for the City of Pittsfield means being part of a team dedicated to public service and making a real difference in the lives of our citizens. We pride ourselves on our collaborative approach, where employees are encouraged to contribute ideas and take initiative. Whether it’s enhancing public safety, improving infrastructure, or supporting our vibrant arts scene, every role within our organization plays a vital part in shaping the future of our city.

We are an affirmative action/equal opportunity employer committed to promoting a multicultural work force, excellence in public service, and on-going mutual respect in our working relationships. Minorities are encouraged to apply. We strongly encourage people of color, people with disabilities, LGBTQ community, and people from other underrepresented groups to apply for our open positions - recognizing and respecting that diverse perspectives and experiences are valuable to our team and essential to our public service.

Join us in our mission to build a stronger, more connected Pittsfield, where everyone has the opportunity to thrive.

Job Description

JOB TITLE: ASSISTANT CLERK OF REGISTRATIONS AND ELECTIONS

DEPARTMENT: OFFICE OF THE CITY CLERK

EMPLOYMENT TYPE: FULL-TIME/NON-EXEMPT

UNION/NON-UNION: NON-UNION

The City of Pittsfield's Office of the City Clerk is looking for a detail-oriented and community-focused professional to serve as our Assistant Clerk of Registrations and Elections. In this vital role, you’ll help ensure the accuracy of voter registration, maintain essential city records, and support fair and efficient elections. This role requires strong attention to detail and a deep understanding of the department’s processes. If you thrive in a fast-paced environment, enjoy working with the public, and take pride in keeping things organized, this may be the role for you!

We are an affirmative action/equal opportunity employer committed to promoting a multicultural work force, excellence in public service, and on-going mutual respect in our working relationships. We strongly encourage people of color, people with disabilities, LGBTQ individuals, and people from other underrepresented groups to apply for our open positions - recognizing and respecting that diverse perspectives and experiences are valuable to our team and essential to our public service. A pay incentive is available for bilingual employees!

Responsibilities

• Processes absentee ballot applications and absentee ballots; Certify signatures on nomination papers and petitions for State and Local officials.
• Prepares voter lists and street lists; Prepares and maintains annual census information; Coordinates volunteers to assist with the opening and sorting of census records; Tests and examines working order of voting machines.
• Assists in the preparation of conducting elections; Holds voter registration sessions; prepares voters' lists; provides information to voters and election workers; Updates post-election voter information.
• Distributes voter information to candidates and the public as needed.
• Helps and assists to resolve customer/constituent issues and complaints.
• Performs office procedures required by statute for annual census, voter registration, and election procedures.
• Provides assistance to other positions within the City Clerk's office
• Delegates and supervises work performed by the Head Clerk.
• Performs other similar and related duties as needed or required by the City Clerk.
  
  

Qualifications

• High School diploma or equivalent required; Associate’s degree highly desirable.
• Three – Five years of related municipal experience; previous supervisory experience preferred.
• Candidates with an equivalent combination of education, training, and experience that provides the necessary knowledge, skills, and abilities to perform the job will be considered.
• Requires broad knowledge of federal and state laws that govern municipal administration, elections, voter registration, and records management.
• Proficiency in the use of computers and office software, including Microsoft Office applications; familiarity with other office equipment, machines, and internet applications.
• Continued..
• Strong organizational skills and high attention to detail.
• Possess excellent interpersonal skills; ability to engage with the public and colleagues with confidence and professionalism, even in high-pressure situations.
• Self-motivated, adaptable, and able to work both independently and collaboratively in a fast-paced environment.
  
  

WORKING CONDITIONS

This is an office-based job in a dynamic municipal building with normal to heavy foot traffic. While performing the duties of the Assistant Clerk, the incumbent is required to: interact and communicate frequently with the public, government officials, other staff members and boards, and/or third parties transacting business with the City; the position requires good vision to prepare reports and good hearing for telephone and in-person communication.

Physical Requirements

The incumbent is required to operate standard office equipment including computers and keyboards at efficient speed; and move throughout the municipal office/building. Incumbent may also be required to lift/move/push/pull/operate other objects such as cases and bags of ballots, and other machines and equipment unique to the role of Assistant Clerk or the Department. Lifts/moves objects weighing up to 70 pounds.

HOURS

Monday – Friday, 8:30AM – 4:00PM

35 Hours per week

Occasionally evening and weekend work may be required during election seasons.

SALARY

Starting rate $24.44 - $25.93 per hour

Annual increases up to $31.89 Per Hour

Application Deadline

Monday, April 7, 2025 @ 4:00PM

Benefits

• Health Insurance
• Dental Insurance
• Life Insurance
• Retirement Savings Plan
• Up to 14 paid Holidays
• Personal Days
• Vacation Time
• Earned Sick Leave
• Employee Assistance Program
• Tuition Reimbursement