What are the responsibilities and job description for the Administrative Assistant position at City of Plano, Texas?
At the City of Plano, our values make us who we are and guide us as we SERVE our city. As members of Team Plano, our organizational Values (what is most important to us) make up the acronym, SERVE (Stewardship Engaged Respectful Visionary Excellence).
Job Details
The City of Plano Public Works Department seeks an energetic and experienced leader to join our Administration and Asset Management teams. We seek someone who embodies our core values of respect, teamwork, trust, safety, and communication. The ideal candidate will bring a deep understanding of Asset Management, Administration, and Public Works Operations, along with a passion for mentoring and developing their team members.
As a valued Team Plano member, you will receive numerous benefits:
- Comprehensive medical, dental, and vision plans
- Membership in the Texas Municipal Retirement System (TMRS), in which the City matches contributions 2:1 upon retirement
- Up to three weeks of paid vacation
- Up to three weeks of paid sick leave per year
- Nine paid holidays
- Tuition Assistance
- Free Library Card
- Free recreation center membership
And so much more! Learn about our benefits here.
Every person matters. Every job has purpose. Together we make a difference. Join Team Plano!
Distinguishing Characteristics: This is the entry-level classification in the Administrative Assistant series that follows routine procedures and implements processes to accomplish end results, within guidelines. Immediate supervision is available upon request. This class is distinguished from Administrative Assistant, Senior in that the latter performs more complex technical, investigative, and supervisory duties requiring a higher level of knowledge and skill.
EXAMPLES OF ESSENTIAL JOB FUNCTIONS
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Greets visitors; answers phones; responds to inquiries and concerns; provides general information.
- Composes, edits, and types correspondences, reports, and other documents; maintains filing system.
- Completes data entry into appropriate programs or systems; scans, files, and shreds documents.
- Makes travel arrangements for management staff as needed; maintains staff calendar.
- Maintains and orders office supplies.
- Receives, reviews, and distributes mail.
- May collect and process payments.
- Regular and consistent attendance for the assigned work schedule is essential.
Marginal Duties:
- Performs other duties as assigned
Typical Decisions: The incumbent decides on work priorities and when to answer or defer inquiries.
Minimum Qualifications:
Knowledge of: General office procedures; department policies and procedures; customer service etiquette.
Skill in: Communicating clearly both verbally and in writing; following directions; operating a personal computer and standard software.
Education: High school diploma or GED equivalent.
Experience: Six (6) months of clerical experience preferred.
Any work-related experience resulting in acceptable proficiency levels in the above Minimum Qualifications is an acceptable substitute for the above specified education and experience requirements.
Licenses and Certifications: None.
Conditions of Employment: Must pass a drug test, criminal history background check, periodic CJIS background check (for positions requiring access into Police buildings) and social security number verification check.
Physical Demands and Working Conditions: This is primarily an office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision sufficient to read printed materials and a computer screen is required; hearing and speech to communicate in person and over the telephone is required. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees may be required to lift, carry, push, and pull materials and objects weighing up to 25 pounds.
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation.
Equal Employment Opportunity
Equal Opportunity Employer - EOE/M/F/V/D
Open positions are subject to close without notice.
