Accounting Technician I or II (Accounts Payable)

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Accounting Technician I or II (Accounts Payable)

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Job ID

225134

Location

Accounting

Full/Part Time

Full-Time

Regular/Temporary

Regular

Additional Information

Minimum

$19.510000

Hourly Salary Range

Maximum

$28.291000

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SERVE

At the City of Plano, our values make us who we are and guide us as we SERVE our city. As members of Team Plano, our organizational Values (what is most important to us) make up the acronym, SERVE (Stewardship Engaged Respectful Visionary Excellence).

Job Details

The successful candidate may be offered a position in either the Accountant I or the Accountant II classification. The target hiring range for the Accountant Technician I is $19.51 - $22.43 per hour; and AccountantTechnician II is $20.48 – $23.56 per hour.

Are you detail-oriented, organized, and ready to make an impact? The City is looking for an Accounting Technician I or II to join our Accounts Payable team! In this role, you’ll maintain a computer database to ensure accurate vendor and customer account information while assisting in processing revenues, expenditures, billings, and journal entries.

You'll work closely with vendors, departments, and citizens—researching inquiries, verifying payments, and ensuring compliance with financial policies. From handling daily deposits and reconciliations to managing petty cash and gas cards, your contributions will help keep our financial operations running smoothly.

If you thrive in a fast-paced, deadline-driven environment and enjoy problem-solving, this is the perfect opportunity for you! Apply today and be part of a team that keeps the City moving forward!

As a valued Team Plano member, you will receive numerous benefits:

• Comprehensive medical, dental, and vision plans
• Membership in the Texas Municipal Retirement System (TMRS), in which the City matches contributions 2:1 upon retirement
• Enrollment in the Retirement Security Plan (RSP) which is fully funded by the City
• Up to three weeks of paid vacation
• Up to three weeks of paid sick leave per year
• Nine paid holidays
• Tuition Assistance
• Free Library Card
• Free recreation center membership
  
  

And so much more! Learn about our benefits here.

Every person matters. Every job has purpose. Together we make a difference. Join Team Plano!

Accountant Technician I (The job description for the Accountant Technician II position is listed below.)

Distinguishing Characteristics: This is the entry-level classification in the Accounting Technician series. The incumbent follows routine procedures and guidelines in the application of prescribed duties and works under close supervision with work frequently reviewed by a superior. This classification is distinguished from the Accounting Technician II in that the latter performs more complex technical duties requiring a higher level of knowledge and skill.

Examples Of ESSENTIAL JOB FUNCTIONS

Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Maintains a computer database to provide accurate information on customer and vendor accounts.
• Assists in processing and recording information related to revenues, receipts, purchases, expenditures, billings, journal entries, and accounts payable for the department.
• Researches and responds to inquiries by customers and vendors concerning payments received, paid, costs encumbered, and other information.
• Researches and analyzes departmental accounts and responds to inquiries by City-user departments concerning application of funds received, payments made to vendors and encumbered funds.
• Verifies proper coding and authorized signature of all check requests, expense reports, and purchase orders prior to data entry to assure accuracy.
• Researches and provides citizen information under the Open Records Act concerning checks issued to vendors.
• Prepares the daily deposit and works with departments in order to balance and reconcile cash to meet strict deadlines; maintains petty cash and gas cards.
• Regular and consistent attendance for the assigned work schedule is essential.
  
  

Marginal Duties:

• Performs other duties as assigned.
  
  

Typical Decisions: The incumbent must decide on the appropriate authorization and coding of the invoices and assign pay dates for invoices based on vendor terms. The incumbent may adjust check request for freight charges or price changes and reschedule payment for discount or to avoid late penalty.

Minimum Qualifications:

Knowledge of: Basic accounting principles relative to the coding of payments; accounts payable and data entry procedures; City procedures and State laws governing the processing of vendor invoices.

Skill in: making simple arithmetic calculations and proficiency in the use of computer equipment and 10-key adding machine; communicating effectively both verbally and in writing; operating standard office software applications including spreadsheets, word processing, and electronic mail is preferred.

Education: High school diploma or GED equivalent.

Experience: Six (6) months of experience involving extensive accounts receivable and accounts payable duties

Any work related experience resulting in acceptable proficiency levels in the above Minimum Qualifications is an acceptable substitute for the above specified education and experience requirements

Licenses and Certifications: None.

Accountant Technician II

Distinguishing Characteristics: This is the journey-level classification in the Accounting Technician series that follows diversified procedures and implements processes to accomplish end results, within guidelines. Immediate supervision is available upon request. This class is distinguished from Accounting Technician, Senior in that the latter is a higher-level class in the series that performs more complex technical, investigative, and supervisory duties requiring a higher level of knowledge and skill.

Examples Of ESSENTIAL JOB FUNCTIONS

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Maintains a computer database to provide accurate information on customer and vendor accounts.
• Serves as liaison between vendors and City-user department to ensure the timely issuance and payment of invoices and the safeguarding of City assets.
• Prepares and files reports for City departments, health insurance providers and other governmental agencies; processes, opens and distributes incoming mail.
• Researches and responds to inquiries by customers, vendors, and governmental entities concerning the application of funds received, encumbered and distributed.
• Responds to inquiries by City-user departments concerning application of payments received from customers, amounts paid to vendors and for encumbered funds.
• Reviews the accuracy and posting of interfaces to the accounts receivable and payable systems.
• Verifies proper coding and authorized signature of all check requests, expense reports, and purchase orders prior to data entry to assure accuracy.
• Verifies proper coding and application of payments received.
• Researches and provides citizen information concerning checks issued to vendors under the Open Records Act.
• Regular and consistent attendance for the assigned work schedule is essential.
  
  

Marginal Duties:

• Performs other duties as assigned.
  
  

Typical Decisions: The incumbent must decide the appropriate authorization and coding of receivable and payable invoices and assign pay dates for invoices. The incumbent may adjust check request for freight charges or price changes and reschedule payment for discount or to avoid late penalty.

Minimum Qualifications:

Knowledge of: Accounting principles relative to the coding of payments and account distribution; accounts receivable, accounts payable, and data entry procedures; City procedures; Federal and State laws governing processing and reporting of relevant information.

Skill in: Making complex arithmetic calculations; operating a computer equipment and a 10-key adding machine; communicating effectively both verbally and in writing; resolving invoice discrepancies; responding to government agencies, citizens, vendors, and employee inquiries; utilizing accounting software and standard office software including spreadsheet, word processing, and electronic mail.

Education: High school graduate or GED, plus a minimum of six semester hours of college-level accounting.

Experience: Two (2) years of experience involving extensive accounts receivable, payable and general accounting duties.

Any work-related experience resulting in acceptable proficiency levels in the above Minimum Qualifications is an acceptable substitute for the above specified education and experience requirements.

Licenses and Certifications: None.

Conditions of Employment: Must pass a drug test, criminal history background check, periodic CJIS background check (for positions requiring access into Police buildings) and social security number verification check.

Physical Demands and Working Conditions: This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment ; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone . Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds .

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation.

Equal Employment Opportunity

Equal Opportunity Employer - EOE/M/F/V/D

Open positions are subject to close without notice.

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