Payroll Technician I, II, or Senior

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Payroll Technician I, II, or Senior

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225216

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Financial Administration

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Full-Time

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Regular

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SERVE

At the City of Plano, our values make us who we are and guide us as we SERVE our city. As members of Team Plano, our organizational Values (what is most important to us) make up the acronym, SERVE (Stewardship Engaged Respectful Visionary Excellence).

Job Details

Are you detail-oriented, organized, and passionate about payroll? The City of Plano is looking for a dedicated Payroll Technician I, II, or Senior Payroll Technician to join our dynamic team! Whether you're just starting your payroll career or bringing years of expertise, we have a role for you.

In This Position, You Will:

• Ensure accurate and timely payroll processing while maintaining compliance with city policies and regulations.
• Assist in preparing reports for city departments, government agencies, and health insurance providers.
• Provide payroll-related support and guidance to employees and city departments.
• Work with PeopleSoft Payroll to set up earnings, deductions, pay cycles, and more.
• Support ACH processing for direct deposits, garnishments, and retirement contributions.
  
  

The successful candidate may be offered a position in either the Payroll Technician I, Payroll Technician II or the Senior Payroll Technician. classification. The range for the Payroll Technician I is $21.50 - $26.34 per hour; for the Payroll Technician II: $23.71 – $29.04 per hour; and for the Senior Payroll Technician is $36.24 - $32.02.

As a valued Team Plano member, you will receive numerous benefits:

• Comprehensive medical, dental, and vision plans
• Membership in the Texas Municipal Retirement System (TMRS), in which the City matches contributions 2:1 upon retirement
• Enrollment in the Retirement Security Plan (RSP) which is fully funded by the City
• Up to three weeks of paid vacation
• Up to three weeks of paid sick leave per year
• Nine paid holidays
• Tuition Assistance
• Free Library Card
• Free recreation center membership
  
  

And so much more! Learn about our benefits here.

Every person matters. Every job has purpose. Together we make a difference. Join Team Plano!

Payroll Technician I (The job description for the Payroll Technician II and Senior Payroll Technician are listed below.)

Distinguishing Characteristics: This is the entry-level classification in the Payroll Technician series. The incumbent follows routine procedures and guidelines in the applications of prescribed duties, works under close supervision with work frequently reviewed by a superior. This classification is distinguished from the Payroll Technician II in that the latter performs more complex and technical work requiring a higher level of skill, experience, and knowledge.

Examples Of ESSENTIAL JOB FUNCTIONS

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Ensures compliance with city policies and procedures by monitoring time entry, edits, and adjustments, and by balancing all payroll-related registers and reports.
• Assists in preparing and filing reports for city departments, health insurance providers, and other governmental agencies.
• Provides information and responds to inquiries from city departments and outside agencies regarding payroll-related activities. Distributes PeopleSoft reports to employees and departments.
• Participates in establishing and maintaining PeopleSoft Payroll setup for all earnings, general deductions, run cycle calendars, pay groups, garnishments, and other payroll-related tables.
• Assists in executing computer processing of PeopleSoft Payroll job streams for each payroll cycle.
• Assists in preparation and maintenance of Automated Clearing House (ACH) files for direct deposits, garnishments, retirement, etc.
• Regular and consistent attendance for the assigned work schedule is essential.
  
  

Marginal Duties:

• Performs other duties as assigned.
  
  

Typical Decisions: The incumbent must apply city payroll policy/procedures, multiple regulatory requirements and system capabilities to the city’s payroll process and to the various problems, inquiries, and special needs arising from departments, employees, and associated outside agencies. Exercises no supervisory responsibility.

Minimum Qualifications:

Knowledge of: Payroll processing including relevant regulatory requirements; internal policy and procedure; accounting practices; system software requirements. Fair Labor Standards Act and tax laws.

Skill in: Communicate effectively, both verbally and in writing; problem-solving; organizing and prioritizing work demands in order to meet critical deadlines; operating a personal computer including standard software and some specialized accounting software; utilizing standard office equipment.

Education: High school graduate or GED, plus six semester hours of college-level accounting.

Experience: One (1) year of experience involving payroll duties.

Any work-related experience resulting in acceptable proficiency levels in the above minimum qualifications is an acceptable substitute for the above specified education and experience requirements.

Licenses and Certifications: None .

Conditions of Employment: Must pass a drug test, criminal history background check, periodic CJIS background check (for positions requiring access into Police buildings) and social security number verification check.

Payroll Technician II (The job description for the Senior Payroll Technician is listed below.)

Distinguishing Characteristics: This is the mid-level classification in the Payroll Technician series. The incumbent follows routine procedures and guidelines in the applications of prescribed duties, works under close supervision with work frequently reviewed by a superior. This classification is distinguished from the Payroll Technician, Senior in that the latter performs more complex and technical work requiring a higher level of skill, experience, and knowledge.

Examples Of ESSENTIAL JOB FUNCTIONS

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Ensures compliance with City policies and procedures by monitoring time entry, edits, and adjustments, and by balancing all payroll-related registers and reports.
• Assists in preparing and filing reports for City departments, health insurance providers, and other governmental agencies.
• Provides information and responds to inquiries from City departments and outside agencies regarding payroll-related activities. Distributes PeopleSoft reports to employees and departments, develops special reports using report writer as required.
• Participates in establishing and maintaining PeopleSoft Payroll setup for all earnings, general deductions, run cycle calendars, pay groups, garnishments, and other payroll-related tables.
• Assists in executing computer processing of PeopleSoft Payroll job streams for each payroll cycle.
• Assists in preparation and maintenance of Automated Clearing House (ACH) files for direct deposits, garnishments, retirement, etc.
• Regular and consistent attendance for the assigned work schedule is essential.
  
  

Marginal Duties:

• Performs other duties as assigned.
  
  

Typical Decisions: The incumbent must apply City payroll policy/procedures, multiple regulatory requirements and system capabilities to the City’s payroll process and to the various problems, inquiries, and special needs arising from departments, employees, and associated outside agencies. Exercises no supervisory responsibility.

Minimum Qualifications:

Knowledge of: Payroll processing including relevant regulatory requirements; internal policy and procedure; accounting practices; system software requirements. Fair Labor Standards Act and tax laws

Skill in: Communicate effectively, both verbally and in writing; problem-solving; organizing and prioritizing work demands in order to meet critical deadlines; payroll calculations; operating a personal computer including standard software and some specialized accounting software; utilizing standard office equipment.

Education: High school graduate or GED plus six semester hours of college-level accounting.

Experience: Two (2) years of experience involving extensive payroll duties.

Any work-related experience resulting in acceptable proficiency levels in the above Minimum Qualifications is an acceptable substitute for the above specified education and experience requirements.

Licenses and Certifications: None .

Conditions of Employment: Must pass a drug test, criminal history background check, periodic CJIS background check (for positions requiring access into Police buildings) and social security number verification check.

Senior Payroll Technician

Distinguishing Characteristics: This is the journey-level classification in the Payroll Technician series that follows diversified procedures and implements processes to accomplish end results, within guidelines. Immediate supervision is available upon request. This class is distinguished from Payroll Technician II in that the latter is a higher-level class in the series that performs more complex technical, investigative, and supervisory duties requiring a higher level of knowledge and skill.

Examples Of ESSENTIAL JOB FUNCTIONS

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Monitors time entry, edits, and adjustments, and by balancing all payroll-related registers and reports to ensure compliance with City policies and procedures.
• Prepares and files reports for City departments, health insurance providers, and other governmental agencies.
• Assists in implementation and coordinates testing of payroll system upgrades, updates, and enhancements.
• Provides information and responds to inquiries from City departments and outside agencies regarding payroll-related activities; distributes PeopleSoft reports to employees and departments; develops special reports as required.
• Establishes and maintains PeopleSoft Payroll setup for all earnings, general deductions, run cycle calendars, pay groups, garnishments, and other payroll-related tables; executes computer processing of PeopleSoft Payroll job streams for each payroll cycle.
• Prepares and submits wires and journal entries for bi-weekly payroll and monthly deductions; enters and logs reimbursements for clothing; tracks vehicle usage; enters time and adjustments for terminating employees; prints, sorts, and packages payroll checks for distribution.
• Assists in preparation and maintenance of Automated Clearing House (ACH) files for direct deposits, garnishments, retirement, etc.
• Prepares deposits and files quarterly and annual reports and statements for the City’s withholding taxes and FICA Medicare taxes.
• Regular and consistent attendance for the assigned work schedule is essential.
  
  

Marginal Duties:

• Performs other duties as assigned.
  
  

Typical Decisions: The incumbent must apply City payroll policy/procedures, multiple regulatory requirements and system capabilities to the City’s payroll process and to the various problems, inquiries, and special needs arising from departments, employees, and associated outside agencies. The incumbent reviews and provides input regarding payroll system upgrades, updates, and enhancements.

Minimum Qualifications:

Knowledge of: Payroll processing including relevant regulatory requirements; internal policy and procedure; accounting practices; system software requirements; Fair Labor Standards Act and tax laws.

Skill in: communicating effectively; problem-solving; effective organization skills, and be able to prioritize work demands in order to meet critical deadlines; payroll calculations; preparing and filing tax forms; evaluating possible system options and/or enhancements; operating a personal computer including standard software and some specialized accounting software; utilizing standard office equipment.

Education: High school graduate or GED equivalent required. Associate’s degree preferred.

Experience: Three (3) years of progressively responsible experience in payroll and tax duties.

Any work-related experience resulting in acceptable proficiency levels in the above Minimum Qualifications is an acceptable substitute for the above specified education and experience requirements.

Licenses and Certifications: None.

Conditions of Employment: Must pass a drug test, criminal history background check, periodic CJIS background check (for positions requiring access into Police buildings) and social security number verification check.

Physical Demands and Working Conditions: This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment ; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone . Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds .

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation.

Equal Employment Opportunity

Equal Opportunity Employer - EOE/M/F/V/D

Open positions are subject to close without notice.

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