What are the responsibilities and job description for the Payroll Supervisor position at City of Pomona?
APPLY IMMEDIATELY
First Review of Applications is Scheduled for January 23, 2025
Open continuous recruitment until sufficient applications are received
This recruitment may close at any time without further notice
This recruitment may close at any time without further notice
The City of Pomona has an exciting opportunity for an individual to join the Finance Department as a Payroll Supervisor. The position, under general direction, will supervise, plan, and coordinate the activities and operations of the Payroll division within the Finance Department; coordinate assigned activities with other divisions, outside agencies, and the general public; and provide highly responsible and complex staff assistance to the Finance Director.
Ideal Candidate
The ideal candidate is a detail-oriented professional with extensive knowledge of payroll administration, including CalPERS reporting, Fair Labor Standards Act regulations, and pertinent federal, state, and local laws. They must possess advanced expertise in payroll software while demonstrating a strong ability to lead, train, motivate staff effectively.
Current Project
The City has contracted with Cognizant to assist with implementing Workday for the City's financial and payroll system (ERP System). Phase 1 has begun with the Financial System implementation. Phase 2 will begin mid 2025, which includes changing from NEOGOV's EPersonality system to Workday. The selected candidate will be an integral Team Lead in implementing the new payroll system. The current need is to hire a candidate with public sector payroll experience to accomplish the following:
- Lead implementation of new Workday payroll system, including rule set up, data migration, testing, and staff training
- Develop and document payroll procedures aligned with new system workflows
- Coordinate with HR, Finance, and IT departments for system integration
- Perform set up of the payroll systems to ensure compliance with FLSA and CalPERS regulations and to move from paper timesheets to Workday's online time management system
- Review legislation, State and Federal regulations and other Personnel related documentation to determine their effect upon the payroll process; recommend and implement revised procedures
Implementation is expected to be completed by end of 2026. This position will require extended work hours during the implementation period.
Why Pomona
The City of Pomona presents an exciting opportunity for individuals passionate about payroll administration and dedicated to ensuring the efficient and compliant management of financial operations. As part of the Finance Department, the Payroll Division plays a vital role in supporting citywide departments and employees by providing accurate and timely payroll services.
This position has an excellent benefits package that includes a 4/10 work schedule with Fridays off and medical, dental, and vision coverage (City pays up to $2,275 monthly towards family medical, dental, vision coverage), CalPERS retirement system, deferred compensation plan, tuition reimbursement plan, with annual accruals of 80 hours vacation, 80 hours executive leave, 120 hours sick leave.
In addition, qualifying employees in this position who possess a master’s degree or higher are eligible to receive 6% Education Incentive Pay.
Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be:
Education and Experience:
- Bachelor's degree from an accredited college or university with major course work in accounting or a related field.
- Six years of responsible payroll experience.
Desired Qualifications:
- Three years of lead or supervisory experience is desirable.
- Experience in implementing or managing payroll ERP system is desirable.
- Possession of a Certified Payroll Professional certificate is desirable.
License or Certificate:
- Possession of a valid driver's license is required at the time of application.
Core Competencies:
- Attention to Detail: Focusing on the details of work content, work steps, and final work products
- Leveraging Technology: Applying technology for improvements in organizational efficiency and effectiveness
- Leadership: Guiding and encouraging others to accomplish a common goal
- Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace
- Critical Thinking: Analytically and logically evaluating information, propositions, and claims
- Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations
Below are the main duties of the Payroll Supervisor: The full job description may be viewed by clicking on this link.
- Payroll Division Leadership: Coordinate and oversee staffing, operations, and activities of the Payroll division; develop and implement goals, objectives, and policies; ensure compliance with statutory reporting requirements and payroll regulations.
- Staff Management and Development: Select, train, supervise, and evaluate assigned personnel; provide training and support to staff; address and resolve issues to ensure workflow efficiency and high-quality outcomes.
- Financial and Regulatory Oversight: Manage the Payroll division budget, including forecasting needs and monitoring expenditures; ensure accurate and timely preparation of payroll reports, tax filings, and benefit updates in compliance with legal and regulatory standards.
- Coordination and Communication: Collaborate with city departments, external agencies, and IT for payroll software implementation and updates; respond to public record requests, subpoenas, and employee inquiries; support the Accounting division with budgets and audits.
- Reporting and Compliance: Prepare and update payroll reports, schedules, and reconciliations while ensuring compliance with MOU contracts, legislation, and State and Federal regulations. Stay informed on industry trends, best practices, and legal changes to evaluate their impact on payroll processes and recommend or implement procedural improvements as needed.
SPECIAL REQUIREMENTS
Essential duties require the following physical skills and work environment: Ability to work in a standard office environment; ability to travel to different sites and locations.
Special Projects may require extended hours.
Screening of qualifications and "most qualified" is based on the information provided on the official City Application. A resume may be attached to your application, but will not substitute for the completion of your application. Applications that are not entirely completed may be rejected. Applications will be screened in relation to the criteria outlined in this job announcement. This recruitment may also establish a list for future vacancies.
To complete your application for this position you will be prompted to respond to supplemental questions. Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application. The information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position. Final candidates are required to submit authorization for the City to run a report from the Department of Motor Vehicles (DMV).
Salary : $110,268 - $133,992
