What are the responsibilities and job description for the Payroll Supervisor position at City of Pomona?
JOB
APPLY IMMEDIATELYFirst Review of Applications is Scheduled for January 23, 2025Open continuous recruitment until sufficient applications are receivedThis recruitment may close at any time without further notice The City of Pomona has an exciting opportunity for an individual to join the Finance Department as a Payroll Supervisor. The position, under general direction, will supervise, plan, and coordinate the activities and operations of the Payroll division within the Finance Department; coordinate assigned activities with other divisions, outside agencies, and the general public; and provide highly responsible and complex staff assistance to the Finance Director.Ideal CandidateThe ideal candidate is a detail-oriented professional with extensive knowledge of payroll administration, including CalPERS reporting, Fair Labor Standards Act regulations, and pertinent federal, state, and local laws. They must possess advanced expertise in payroll software while demonstrating a strong ability to lead, train, motivate staff effectively. Current ProjectThe City has contracted with Cognizant to assist with implementing Workday for the City's financial and payroll system (ERP System). Phase 1 has begun with the Financial System implementation. Phase 2 will begin mid 2025, which includes changing from NEOGOV's EPersonality system to Workday. The selected candidate will be an integral Team Lead in implementing the new payroll system. The current need is to hire a candidate with public sector payroll experience to accomplish the following: Lead implementation of new Workday payroll system, including rule set up, data migration, testing, and staff trainingDevelop and document payroll procedures aligned with new system workflowsCoordinate with HR, Finance, and IT departments for system integrationPerform set up of the payroll systems to ensure compliance with FLSA and CalPERS regulations and to move from paper timesheets to Workday's online time management systemReview legislation, State and Federal regulations and other Personnel related documentation to determine their effect upon the payroll process; recommend and implement revised proceduresImplementation is expected to be completed by end of 2026. This position will require extended work hours during the implementation period.Why PomonaThe City of Pomona presents an exciting opportunity for individuals passionate about payroll administration and dedicated to ensuring the efficient and compliant management of financial operations. As part of the Finance Department, the Payroll Division plays a vital role in supporting citywide departments and employees by providing accurate and timely payroll services. This position has an excellent benefits package that includes a 4/10 work schedule with Fridays off and medical, dental, and vision coverage (City pays up to $2,275 monthly towards family medical, dental, vision coverage), CalPERS retirement system, deferred compensation plan, tuition reimbursement plan, with annual accruals of 80 hours vacation, 80 hours executive leave, 120 hours sick leave.In addition, qualifying employees in this position who possess a master’s degree or higher are eligible to receive 6% Education Incentive Pay.
EXAMPLE OF DUTIES
Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be: Education and Experience: Bachelor's degree from an accredited college or university with major course work in accounting or a related field. May substitute degree for experience on a year-to-year basis. Six years of responsible payroll experience. Desired Qualifications: Three years of lead or supervisory experience is desirable.Experience in implementing or managing payroll ERP system is desirable.Possession of a Certified Payroll Professional certificate is desirable.License or Certificate: Possession of a valid driver's license is required at the time of application.Core Competencies: Attention to Detail: Focusing on the details of work content, work steps, and final work productsLeveraging Technology: Applying technology for improvements in organizational efficiency and effectivenessLeadership: Guiding and encouraging others to accomplish a common goalValuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplaceCritical Thinking: Analytically and logically evaluating information, propositions, and claimsLegal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations
SUPPLEMENTAL INFORMATION
Screening of qualifications and "most qualified" is based on the information provided on the official City Application. A resume may be attached to your application, but will not substitute for the completion of your application. Applications that are not entirely completed may be rejected. Applications will be screened in relation to the criteria outlined in this job announcement. This recruitment may also establish a list for future vacancies. To complete your application for this position you will be prompted to respond to supplemental questions. Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application. The information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position. Final candidates are required to submit authorization for the City to run a report from the Department of Motor Vehicles (DMV).
APPLY IMMEDIATELYFirst Review of Applications is Scheduled for January 23, 2025Open continuous recruitment until sufficient applications are receivedThis recruitment may close at any time without further notice The City of Pomona has an exciting opportunity for an individual to join the Finance Department as a Payroll Supervisor. The position, under general direction, will supervise, plan, and coordinate the activities and operations of the Payroll division within the Finance Department; coordinate assigned activities with other divisions, outside agencies, and the general public; and provide highly responsible and complex staff assistance to the Finance Director.Ideal CandidateThe ideal candidate is a detail-oriented professional with extensive knowledge of payroll administration, including CalPERS reporting, Fair Labor Standards Act regulations, and pertinent federal, state, and local laws. They must possess advanced expertise in payroll software while demonstrating a strong ability to lead, train, motivate staff effectively. Current ProjectThe City has contracted with Cognizant to assist with implementing Workday for the City's financial and payroll system (ERP System). Phase 1 has begun with the Financial System implementation. Phase 2 will begin mid 2025, which includes changing from NEOGOV's EPersonality system to Workday. The selected candidate will be an integral Team Lead in implementing the new payroll system. The current need is to hire a candidate with public sector payroll experience to accomplish the following: Lead implementation of new Workday payroll system, including rule set up, data migration, testing, and staff trainingDevelop and document payroll procedures aligned with new system workflowsCoordinate with HR, Finance, and IT departments for system integrationPerform set up of the payroll systems to ensure compliance with FLSA and CalPERS regulations and to move from paper timesheets to Workday's online time management systemReview legislation, State and Federal regulations and other Personnel related documentation to determine their effect upon the payroll process; recommend and implement revised proceduresImplementation is expected to be completed by end of 2026. This position will require extended work hours during the implementation period.Why PomonaThe City of Pomona presents an exciting opportunity for individuals passionate about payroll administration and dedicated to ensuring the efficient and compliant management of financial operations. As part of the Finance Department, the Payroll Division plays a vital role in supporting citywide departments and employees by providing accurate and timely payroll services. This position has an excellent benefits package that includes a 4/10 work schedule with Fridays off and medical, dental, and vision coverage (City pays up to $2,275 monthly towards family medical, dental, vision coverage), CalPERS retirement system, deferred compensation plan, tuition reimbursement plan, with annual accruals of 80 hours vacation, 80 hours executive leave, 120 hours sick leave.In addition, qualifying employees in this position who possess a master’s degree or higher are eligible to receive 6% Education Incentive Pay.
EXAMPLE OF DUTIES
Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be: Education and Experience: Bachelor's degree from an accredited college or university with major course work in accounting or a related field. May substitute degree for experience on a year-to-year basis. Six years of responsible payroll experience. Desired Qualifications: Three years of lead or supervisory experience is desirable.Experience in implementing or managing payroll ERP system is desirable.Possession of a Certified Payroll Professional certificate is desirable.License or Certificate: Possession of a valid driver's license is required at the time of application.Core Competencies: Attention to Detail: Focusing on the details of work content, work steps, and final work productsLeveraging Technology: Applying technology for improvements in organizational efficiency and effectivenessLeadership: Guiding and encouraging others to accomplish a common goalValuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplaceCritical Thinking: Analytically and logically evaluating information, propositions, and claimsLegal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations
SUPPLEMENTAL INFORMATION
Screening of qualifications and "most qualified" is based on the information provided on the official City Application. A resume may be attached to your application, but will not substitute for the completion of your application. Applications that are not entirely completed may be rejected. Applications will be screened in relation to the criteria outlined in this job announcement. This recruitment may also establish a list for future vacancies. To complete your application for this position you will be prompted to respond to supplemental questions. Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application. The information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position. Final candidates are required to submit authorization for the City to run a report from the Department of Motor Vehicles (DMV).
Salary : $2,275
