What are the responsibilities and job description for the Police Records Specialist I position at City of Pomona?
The City of Pomona Police Department has a fantastic opportunity to begin your career in public safety as a Police Records Specialist I. This recruitment will establish an eligible list for current and future vacancies. Under immediate supervision the Police Records Specialist I will perform responsible, specialized administrative and technical support and computer data entry work in the preparation and maintenance of sensitive and confidential police records, data, and information; and to serve as liaison to other criminal justice agencies.
Must be available to work different shifts, including evenings, nights, holidays, and weekends.
Ideal Candidate
The ideal candidate for the Police Records Specialist I position is detail-oriented, highly organized, and adept at managing sensitive information with accuracy and confidentiality. They possess strong communication skills plus the ability to learn and apply law enforcement codes and procedures. With a commitment to maintaining accurate records and fostering positive working relationships, they thrive in a fast-paced environment supporting public safety initiatives.
Why Choose Pomona?
Join a dedicated team committed to supporting public safety and ensuring the integrity of vital police records. Contribute to your community while gaining valuable experience in maintaining sensitive information, providing administrative support, and collaborating with criminal justice agencies.
This position offers an excellent benefits package, including medical, dental, and vision coverage; CalPERS participation; an optional deferred compensation plan; tuition reimbursement; and a medical flexible spending account. Additionally, the City of Pomona provides vacation and sick leave, 13 paid holidays, and 2 floating holidays.
In this role, you'll not only grow professionally but also enjoy financial stability and growth. The City of Pomona is proud to offer competitive salaries, complemented by a structured salary increase plan:
- A 4% raise on October 1, 2025.
- A significant 5% increase on October 1, 2026
Apply today and start your rewarding journey with the City of Pomona!
The City is seeking a candidate who is dedicated to public service and has any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities to qualify. A typical way to obtain the knowledge, skills and abilities would be:
Education and Experience
Education and Experience
- High school diploma or equivalent. Additional course work in business practices is desirable.
- One year of responsible general office experience. Some experience in a police department is desirable.
License or Certificate:
- Must obtain a California Department of Justice NCIC Telecommunication Certificate within six (6) months of employment.
- A typing certificate indicating a typing speed of at least 40 net words per minute must be attached to your job application. Emailed and faxed typing certificates will not be accepted. Click here for detailed typing certificate requirements.
Attention to Detail: Focusing on the details of work content, work steps, and final work products
Professional Impact: Presenting self as a positive representative of the organization
Managing Performance: Ensuring superior individual and group performance
Critical Thinking: Analytically and logically evaluating information, propositions, and claims
Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations
Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace
Depending upon assignment:
- Perform a wide variety of administrative support work including typing, proofreading, filing, coding, checking, and recording information on records.
- Perform data input, using uniform codes, of all pertinent information from hard copy reports to computerized information; verify entered data for accuracy; determine proper entry information for investigative purposes utilizing the California Department of Justice law enforcement telecommunications system.
- Gather statistical data; maintain departmental files in alphabetical, chronological, or other predetermined categories.
- Answer telephones; relay messages; receive and refer complaints; answer routine questions; respond to inquiries and/or problems over the telephone or in person; direct individuals to appropriate information sources.
- Accurately transcribe tapes; type citations, warrants, police reports, and other related materials. Utilize computer and teletype terminals to input and receive law enforcement and general administrative records and information; assist in retrieving information for investigative purposes utilizing the California Department of Justice law enforcement telecommunications system.
- Code and tabulate statistical data and other activity summaries; compile statistical crime reports. Operate office equipment including word processors, computers, typewriters, scanners, printers, calculators, microfilm, and copy machines.
- Process all vehicle paperwork for department records, DMV, and DOJ. Verify pre-existing records for accuracy; modify as needed; enter in SVS/NCIC any property, vehicles, weapons, and missing persons.
- Run warrant checks in WPS/NCIC and County systems; send WIS and warrant abstracts to other agencies. Run California/Multi-State CHS criminal history systems checks for all arrest packages for court filings.
- Interact with the District Attorney's Office and the Court Clerks to establish and maintain a calendar of Department personnel's appearance in both Superior and Municipal Court, along with other hearings or official functions in which Department personnel could be subpoenaed, called to testify or give witness; maintain a court calendar and liaison with the Department personnel to promote an on-call court systems.
- Separate incidents and arrests; add and inquire on several law enforcement databases; separate and distribute custody warrants; maintain attendance sheets; enter data from incidents, arrests, dispositions, traffic collisions, traffic citations, distribute and maintain teletypes.
- Maintain complex department records and files; maintain and operate record keeping machines specific to the Police Department.
- Compile and file daily reports from Department personnel.
- Prepare and forward statistics to outside agencies. Respond to Department personnel's request for information and/or assistance.
- Perform related duties and responsibilities as assigned.
Essential duties require the following physical skills and work environment: Ability to work in a standard office environment; availability for shift work.
Find the full job description here.
Examination Procedure
The written exam is tentatively scheduled for early October. Please ensure your application is complete, including the typing certificate. Screening of qualifications and "most qualified" is based on the information provided on the official City Application, including the supplemental questions. A resume may be attached to your application but will not substitute for the completion of your application. Applications that are not entirely completed may be rejected. The examination process for this position may consist of a written examination (pass/fail), verification of typing certificate, and oral interview. Written examinations will be scheduled periodically and applicants will be invited to participate based on date of application and review of typing requirements.
Applicants must attach a typing certificate indicating a typing speed of at least 40 net words per minute to your job application. Emailed and faxed typing certificates will not be accepted. Click here for detailed typing certificate requirements.
The Written Exam is tentatively scheduled for Wednesday, 02/05/2025. Testing details to follow if selected to continue in the process.
Supplemental Questions
To complete your application for this position, you will be prompted to respond to supplemental questions. These questions are important to the screening process, and therefore, incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process, so please complete them accurately. Your responses should be consistent with the information provided on your application.
Final candidates will be subject to a background interview with the Police Chief or his designee, background investigation, medical examination and a drug screen. Failure to receive a recommendation to hire at any phase will result in disqualification.
Salary : $48,780 - $59,340
