Contractual / Temporary Administrative Operations Coordinator-Police Department

The City of Port St. Lucie is an equal opportunity employer.

 This position requires the applicant to successfully pass a drug screening. 

This is a contractual temporary position. This position is full time, 40 hours a week. After the applicable waiting period, the individual will be eligible for health benefits. 

Advanced and challenging clerical, secretarial and confidential administrative support work.  Responsible for the organization of the Neighborhood Policing Bureau Patrol Division processes and procedures. This position deals with access to sensitive police data and requires a high degree of confidentiality. Facilitates the development of public trust and confidence in the City.

Administrative Operations Coordinators bureaus may include the following:

• Keeps the mission, vision and values of the City of Port St. Lucie and Police Department at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintaining high levels of work and productivity by generating innovative solutions to work situations.

• Proficiently representing the Bureau/Division Captains, Lieutenants, Sergeants, and civilian staff by assisting them with administrative support and overseeing the offices of the Police Department.
• Responsible for appointments and calendars for Captains and Lieutenants.
• Respond to visitors/citizens seeking assistance on behalf of the Captains and Lieutenants and provide appropriate information.
• Type correspondence and memos for Captains and Lieutenants.
• Responsible for the coordination of Retirement/Farewell events for the respective division.
• Attend, schedule, and prepare agenda for weekly meetings.
• Submit purchase orders and requisitions.
• Prepare Officers/Sergeants/Lieutenants/Civilian Evaluations Packets.
• Maintain and update the listing of Police Forms.
• Disseminate complaints forwarded from the City Website or called into the City Manager's or Chief's office, follow up on them, and respond when necessary.
• Submit accrual and comp reports to staff.
• Open, prioritize, process, and distribute mail.
• Answer telephone calls for the division.
• Maintain and order supplies for the division.
• Arranges and coordinates travel reservations and reconciles travel, which includes maintaining accurate documentation for all purchasing card charges and updating into Munis software for timely reconciliation, per City policy.  Prepare and type memorandum for Job Posting.
• Assist with coordination of special projects requested by command staff.
• Participates as a committee member for the Administration Office, assisting with preparation for Awards and retirement/Re-Hiring events of the Chief of Police.

• Assists in budget preparation and monitoring. 

• Other duties as may be assigned by Division Commander or supervisor.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

Graduation from an accredited high school or possession of an acceptable equivalency diploma required. Graduation from a recognized business school or accredited college or university preferred. Five (5) years of progressively responsible administrative experience required. Experience in performing exacting clerical work, five (5) years of which must have been of a progressively responsible nature, required. Substantial experience working in a Police Department or related field preferred. 

 A comparable amount of training, education or experience may be substituted for the minimum qualifications.

 KNOWLEDGE, SKILLS & ABILITIES

• Ability to focus on the positive in every situation. 
• Ability to stay centered when challenged.
• Ability to model respect for individuals, teams, and the organization.
• Ability to establish and maintain the trust and confidence of the department and public. 
• Knowledge of business English, spelling and punctuation to prepare documents, compose letters, etc.
• Knowledge of the Department and City's policies, procedures and practices.
• Ability to analyze a variety of administrative problems and to make sound recommendations.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships with coworkers, city staff, vendors, and the public.
• Ability to work under pressure and meet deadlines.
• Ability to follow through with assigned tasks.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is often required to sit, talk, hear, and use hands to finger, handle, or feel. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, and crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision and ability to adjust focus.

 WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 The noise level in the work environment is usually moderate but can be high at times.

Salary : $52,645