What are the responsibilities and job description for the Retirement Coordinator- Finance Department position at City of Port St. Lucie?
The City of Port St. Lucie is an equal opportunity employer.
The starting salary range for this position is $27.91 - $32.09 depending on qualifications
The focus of this position is mid-level work planning, organizing, and coordinating areas involved in the daily administration of the City’s pension and retirement plans (401a, 457, FRS, Prudential, Prudential Stock, RHS, Public Safety Officers’ Tax-Free Benefit, and Police Pension FSS 185.) Work involves frequent contact and working knowledge of pension and retirement benefits, policies, and procedures. This includes, but is not limited to analytical research, maintaining files of pension plan data, correspondence, reports and forms and related assistance on special projects. A high degree of initiative, professionalism, independent judgement, and accuracy is required within the framework of established procedures. Facilitates the development of public trust and confidence in the City.
This position is an Essential classification and will be required to report to duty before, during, and immediately after a civil emergency. This is not a remote position.
The following duties are illustrative for this position. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. - Keeps the mission, vision, and values of the City of Port St. Lucie at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintains high levels of work and productivity by generating innovative solutions to work situations.
- Coordinates attendance at general meetings and board meetings with everyone applicable.
- Assists with all administrative duties related to the administration of all City pension and retirement plans.
- Responds to and assists all City employees and board trustees, related to pension and retirement matters, as needed.
- Participates in the retirement committee and coordinates with the members to develop and implement educational meetings.
- Collects all new employee data and enters/processes new hires as needed.
- Ensures all pension and retirement plans comply with City ordinances and ensures compliance with the local laws and direct inquiries.
- Collects all necessary information and processes retirement applications for members, as needed.
- Processes pension benefit payments monthly and maintains a record of all payments for reconciliation for year-end reporting. Monitor disbursement of payments for retirees and disability recipients (to ensure proper payment is being made). Process deposits of withholding for pension retirees.
- Transcribes, copies, and distributes minutes from various meetings (such as pension board, retirement meetings, and union negotiations) as well as preparing action agendas after meetings; prepares board/committee-related correspondence.
- Coordinates and manages retirement orientation for all new hires.
- Assists with reviews, maintenance, evaluation, and distribution of statistical information to facilitate the work of the pension plan actuary in preparing the annual valuation of the system.
- Assists with distribution of annual employee benefit statements.
- Assist plan’s auditors with the research and preparation of the yearly audit.
- Coordinates meetings between plan participants and plan providers.
- Reconciles bank/credit card statements as directed.
- Responsible for the automation and maintenance of all department files.
- Accesses, analyzes, and retrieves data from computer and filing systems.
- Assists with the preparation of the annual information of contributions for actuaries to assist in preparation of the annual actuarial valuation reports.
- Provides support and participates in all union negotiations as a member of the City’s negotiating team.
- Responsible for preparing, distributing, and processing proof of life letters for police defined benefit plan retirees.
- Reviews, posts on applicable websites, and distributes all meeting minutes as required.
- Assists in collecting and reviewing data for the preparation of reports, agenda items, correspondence and other documents related to labor negotiations.
- Assists with department events such as orientation, educational lunch and learns and other group meetings for pension and retirement.
- May serve as back-up in other locations of the department to cover staff shortages.
- Evaluates, recommends, and establishes policies and procedures to continuously improve operations, decrease turn-around times and streamline processes to provide quality customer service.
- Other duties as may be assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE
Graduation from an accredited college or university with an Associate’s Degree in Accounting, Business Administration, Public Administration, or related field required. Graduation from an accredited college or university with a Bachelor’s Degree in Accounting, Business Administration, Public Administration, or related field preferred. A minimum of three (3) years of professional experience in the areas of pensions, retirement accounts, investments, and accounting, is required. Experience in defined benefit and defined contribution plans is highly preferred.
A comparable amount of training, education, or experience may be substituted for the minimum qualifications.
KNOWLEDGE, SKILLS, & ABILITIES
- Knowledge of pension/retirement terminology.
- Knowledge of Microsoft Suite including, but not limited to Word, Excel, etc.
- Ability to establish and maintain effective working relationships with employees and the public.
- Knowledge of the City’s policies and procedures.
- Ability to communicate effectively in writing and orally.
- Ability to focus on the positive in every situation.
- High level of interpersonal skills to handle sensitive and confidential situations.
- Ability to model respect for individuals, teams, and the organization.
- Ability to stay centered when challenged.
- Ability to work under pressure and meet deadlines.
- Ability to follow through with assigned tasks.
While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to finger, handle, or feel. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, and crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate. The office environment is fast paced.
Salary : $58,053
