Principal Project Controls Analyst III

Job Appointment: Full-Time
Work Schedule: Monday – Friday, 8 am-5 pm. An alternate schedule may be available.
Work Location: Portland Building (1120 SW 5th Avenue) and/or the Columbia Boulevard Wastewater Treatment Plant offices (5001 N Columbia Boulevard). 
Benefits: Please check our benefits tab for an overview of the benefits for this position.
Union Representation: Non-represented, no union affiliation
To view current labor agreements, please visit https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements.
 
Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a resume and cover letter.

The Bureau of Environmental Services (BES) seeks an experienced project controls professional to join our Capital Project Management Office (PMO). This position is a leader and subject matter expert in project scheduling, cost estimating, and project controls for capital construction projects. The position plays a critical role in the delivery of BES’s approximately $250 million annual Capital Improvement Program (CIP).

This is an exciting opportunity for someone who enjoys working to create, implement, and help mature project controls and project management processes and procedures while supporting high-performing capital project teams. Our work makes a difference in protecting the environment and public health in Portland by improving stormwater and wastewater infrastructure systems and facilities.

This position:

• Serves as an advanced technical subject matter expert for capital project controls, specifically project scheduling and project cost estimating. The position will continue the development and maintenance of robust scheduling and cost-estimating methodologies based on industry best practices, and create and maintain documentation and training. 
• Leads implementation of Project Management Institute (PMI) controls standards at BES as we mature our CIP project delivery and controls processes, including implementation of Earned Value Management (EVM) techniques. The position will lead process improvement efforts with teams of representatives from across BES to propose solutions and optimize processes and procedures.
• Leads a team of project and program controls analysts who provide analysis, monitoring, and reporting of project and portfolio status. The team also directly supports project managers and teams with assistance in scheduling, cost estimating, contracting, and change management processes and procedures.
• Supports the PMO Manager with accurate, reliable forecasting of project, program and portfolio budgets to inform the development and monitoring of the annual and five-year CIP.
• Supports consistency, transparency, efficiency and efficacy in the delivery of the BES CIP, ensuring oversight for portfolios of projects in various stages of pre-design, design, and/or construction. 
• Works collaboratively with managers, supervisors and project leads in the PMO, the Engineering Services Group and other workgroups to develop and modify tools and methods for staff resource and workload planning.

 Ideal Candidates Bring:

• Excellent communication skills, including the ability to train, present written and verbal information, write clear process instructions (SOPs) and listen to understand the needs of managers and staff.
• A strong value of building relationships and collaborating with teams across an organization to deliver results, build understanding, and effect change.
• Innovation and creativity in achieving desired outcomes within a larger organizational context.
• An ability to see both the forest and the trees (the big picture and the details) and utilize data to inform continuous improvement processes.
• 6 or more years of managing capital projects and/or facilitating project controls.

Although not required, you may have:

• A Project Management Professional (PMP) Certification
• Agile project management, design thinking, or other process improvement training and background

About the Bureau of Environmental Services 

This is an exciting time to join the Bureau of Environmental Services (BES).  Together we are reimagining the work we do to ensure it aligns with Our Values: 

• We implement equity in our workplace, business practices, and service delivery. 
• We value our customers and partners. 
• We carefully manage our watersheds, wastewater and stormwater infrastructure, and financial resources. 
• We encourage leadership among our employees in our City and community. 
• We support a diverse, collaborative, healthy, and engaged workforce. 
• We urge respectful communication and transparency. 
• We advance innovative, sustainable, and resilient solutions. 

BES is seeking talented individuals from diverse racial, ethnic, and socio-economic backgrounds with knowledge, ability, and experience working with a broad range of individuals and communities.

To learn more about the work we do at BES, visit our website: www.portland.gov/bes 

Our BES 10-Year Strategic Plan can be found here.  

Within BES, the Project Management Office (PMO) is responsible for capital project delivery, including project management, project controls, and project quality for the bureau’s capital improvement program (CIP). The CIP is composed of approximately 400 multi-year infrastructure design and construction projects, including sewer pipe rehabilitation and replacement, treatment plant and pump station facility expansions and upgrades, stormwater conveyance and treatment facilities, and watershed restoration projects. BES has been increasing CIP project output to meet the needs of the bureau’s aging asset portfolio, as well as new regulatory requirements and the challenges of a growing city.?

Questions?:
Terrol Johnson
Senior Recruiter
terrol.johnson@portlandoregon.gov

Applicants must specifically address and demonstrate in their resume and cover letter how their education, training and/or experience meets each of the following minimum qualifications:

1. Experience applying the principles, of project management and/or capital project controls, such as establishing, re-baselining, and managing project schedules; developing and reviewing project cost estimates; and conducting risk analyses across a large suite of projects.

2. Experience utilizing Trimble Unity Construct or similar project management software to monitor, manage, or improve project management processes, procedures, or reporting.

3. Experience using scheduling software such as Microsoft Project or Primavera P6 to schedule, manage, and forecast cash flow across a large suite of projects.

4. Experience reviewing or developing project cost estimates and tracking progress during delivery.
   

5. Ability to contribute effectively to a multicultural workforce, promote an equitable workplace environment, and apply equitable practices related to the scope of work.

• Cover letter.
  • Details are key! The city uses a merit-based system, so your cover letter should be thorough and specifically address each qualification listed in the "To Qualify" section of the job announcement. Your cover letter can exceed one page, to ensure you are able to provide detailed information for every qualification. Follow the instructions, as a subject matter expert will be evaluating your details to confirm that you meet the minimum requirements.
• Resume
• Answer to three (3) Supplemental Questions (click on the Questions tab to preview the questions)
• Optional Application Materials:
• If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.
• Application Tips:
• Your cover letter can exceed one page, to ensure you are able to provide detailed information for every qualification. A subject matter expert will be evaluating your details to confirm that you meet the minimum requirements.
• Your résumé should support the details described in your cover letter.
• How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act. Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying.  It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.
• E-mailed and/or faxed applications will not be accepted.
• Do not attach any additional documents.
• Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
• You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage the use of AI to generate ideas and then tailor them to reflect your own experiences and skills.
• All applications must be submitted via the City's online application process. 

BOLI: Equal pay For Workers: State of Oregon
Every worker must get equal pay for equal work regardless of gender, race, age, or other protected characteristics.

• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%.
• Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
• Additional evaluation may be required prior to the establishment of the eligible list and/or final selection.

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

• The hiring bureau will review and select candidates to interview.
• Please note, that the selection process may take up to 90 days from the notification of being placed on the eligible list.

• A start date will be determined after all conditions of employment have been met.

Click here for additional information regarding the following:

• City of Portland Core Values
• Recruitment Process - Work Status
• Equal Employment Opportunity
• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations 

Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes once per month.  If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement. 

Salary : $107,266 - $151,882