Property Coordinator (Coordinator II - CPPW)

The Position

Job Appointment: Full-Time

Work Schedule: Monday – Friday, 8 am-5 pm. An alternate schedule may be available.

Work Location: 1120 SW 5TH AVE, PORTLAND OR 97204

Benefits: Please check our benefits tab for an overview of the benefits for this position.

Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement.

To view current labor agreements, please visit https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements .

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a resume and cover letter.

With properties ranging from sewage treatment plants to watershed natural areas, the Bureau of Environmental Services has one of the most diverse property portfolios in the City. Managing over 1000 acres of land owned in fee, and 2000 acres of easements, the BES Property team is seeking an independent and motivated individual to provide expert real estate support with contract drafting, negotiation and actively manage real estate transactions bureau-wide.

Are you a strategic and innovative thinker with experience working with diverse teams? Do you

like working in a collaborative environment building relationships with other agencies and

communities? Are you passionate about environmental justice and want to see your work

make a positive influence for the community you serve? If so, you may be the Property

Coordinator we’re looking for!

The City of Portland Bureau of Environmental Services (BES) is seeking a Property Coordinator to take a lead role in the acquisition, permitting, and management functions for its vast property portfolio. This role will be a direct resource for Community Engagement staff and Operation and Maintenance teams who seek property management support for project-specific goals.

This role will also be intimately involved in policy development as the bureau updates it’s Property Management plan.

What You’ll Get To Do

• Draft, review, negotiate, and manage legal documents related to property
  
  

transactions such as acquisition, disposition, leases, permits, and easements

• Research, organize, update, and archive documents related to BES property portfolio
• Work with Technology Services to implement new database management options
• Partner with a diverse team of BES staff to update property management policies
  
  

and develop new procedures

An ideal candidate will demonstrate through direct or transferrable experience:

• Strong collaboration and support skills
• Knowledge of database management software and experience with ESRI ArcGIS
• Experience reviewing appraisal reports and creating legal documents
• Experience interpreting code requirements for property conformance to land use laws
• Experience creating and implement new policies and procedures
• A Value for Diversity, Equity and Inclusion
  
  

About The Bureau Of Environmental Services

This is an exciting time to join the Bureau of Environmental Services (BES). Together we are re-imagining the work we do to ensure it aligns with Our Values:

• We implement equity in our workplace, business practices, and service delivery.
• We value our customers and partners.
• We carefully manage our watersheds, wastewater and stormwater infrastructure, and financial resources.
• We encourage leadership among our employees in our City and community.
• We support a diverse, collaborative, healthy, and engaged workforce.
• We urge respectful communication and transparency.
• We advance innovative, sustainable, and resilient solutions.
  
  

At BES, we value our customers and partners; Portlanders’ sense of connection to their waterways; conscientious stewardship of our watersheds, wastewater and stormwater infrastructure, and financial resources; a diverse, collaborative, healthy, and engaged workforce; leadership among our employees and in our City and community; equity in our workplace, business practices, and service delivery; clear communication and transparency; innovative, sustainable, and resilient solutions.

BES is seeking talented individuals from diverse racial, ethnic, and socio-economic backgrounds with knowledge, ability, and experience working with a broad range of individuals and communities; and that desire to work collaboratively and creatively to broaden the variety of innovative ways to partner with and serve all Portland communities.

To learn more about the work we do at BES, click on the link: About Environmental Services | Portland.gov

Our BES 10-Year Strategic Plan can be found here: download (portland.gov)

Questions?:

Terrol Johnson

Senior Recruiter

terrol.johnson@portlandoregon.gov

To Qualify

Qualifications

Applicants should specifically address and demonstrate in their cover letter and résumé how their education, training, and/or experience meet each of the following minimum qualifications:

• Experience working independently and collaboratively to problem solve and manage small to large projects/property-related transactions.
• Skill in negotiating with representatives of regulatory agencies to resolve technical and/or compliance issues
• Experience researching, analyzing, and applying relevant laws, regulations, ordinances, and policies.
• Ability to manage and maintain digital property files with an accessible user interface
• Ability to create and implement new policies and procedures to streamline work functions
  
  

Additional Requirements

Any combination of education and experience that is equivalent to the following minimum qualifications

is acceptable.

• Bachelor’s degree in Public Administration, Businesses Administration, or a related field
• 5 years’ experience working as in real estate, land development, or working with a government agency on a property team
  
  

The Recruitment Process

STEP 1: Apply online between March 3 , 2025 – March 24 , 2025

Required Application Materials

• Cover letter.
• Details are key! The city uses a merit-based system, so your cover letter should be thorough and specifically address each qualification listed in the "To Qualify" section of the job announcement. Your cover letter can exceed one page, to ensure you are able to provide detailed information for every qualification. Follow the instructions, as a subject matter expert will be evaluating your details to confirm that you meet the minimum requirements.
• Resume - no more than 2 pages
• Answer to three (3) Supplemental Questions (click on the Questions tab to preview the questions)
• Optional Application Materials:
• If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.
• Application Tips:
• Your cover letter can exceed one page but no more than three, to ensure you can provide detailed information for every qualification. A subject matter expert will evaluate your details to confirm that you meet the minimum requirements.
• Your résumé should support the details described in your cover letter.
• How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act . Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.
• E-mailed and/or faxed applications will not be accepted.
• Do not attach any additional documents.
• Please note, that all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
• You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage the use of AI to generate ideas and then tailor them to reflect your own experiences and skills.
• All applications must be submitted via the City's online application process.

BOLI: Equal pay For Workers: State of Oregon

Every worker must get equal pay for equal work regardless of gender, race, age, or other protected characteristics.

Step 2: Minimum Qualification Evaluation: Week of March 24 , 2025

• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%.
• Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
• Additional evaluation may be required prior to the establishment of the eligible list and/or final selection.
  
  

Step 3: Establishment of Eligible List: Week of March 31 , 2025

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
  
  

Step 4: Selection (Interview): TBD

• The hiring bureau will review and select candidates to interview.
• Please note, that the selection process may take up to 90 days from the notification of being placed on the eligible list.
  
  

Step 5: Offer of Employment: TBD

Step 6: Start Date: TBD

• A start date will be determined after all conditions of employment have been met.
• Timeline is approximate and subject to change*
  
  

Additional Information

Click here for additional information regarding the following:

• City of Portland Core Values
• Recruitment Process - Work Status
• Equal Employment Opportunity
• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations
  
  

Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement.

An Equal Opportunity/Affirmative Action Employer